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Laying out sheets

From: Numbers '09 Essential Training

Video: Laying out sheets

The way you layout your sheets in a Numbers '09 spreadsheet can be very important, especially if you plan on printing them out. Let's explore some Layout options using our Running Club Data spreadsheet, which as you can see from the Sheets pane is comprised of a single sheet containing a couple of tables and a chart. This content, as we scroll down appears to fit nicely. What we don't see is what this will look like if we were to print it out on paper. To see that, we need to change to Print View, which can be done from the File menu or from the View menu, you will find Show Print View; Show Layout is the exact same thing.

Laying out sheets

The way you layout your sheets in a Numbers '09 spreadsheet can be very important, especially if you plan on printing them out. Let's explore some Layout options using our Running Club Data spreadsheet, which as you can see from the Sheets pane is comprised of a single sheet containing a couple of tables and a chart. This content, as we scroll down appears to fit nicely. What we don't see is what this will look like if we were to print it out on paper. To see that, we need to change to Print View, which can be done from the File menu or from the View menu, you will find Show Print View; Show Layout is the exact same thing.

Or, if you prefer, click the Print View button at the bottom of your screen on the Status bar. In Print View, we can see the actual pages, the way they will appear if printed. Notice that our table at the bottom of Page 1 gets cut off and continues on the second page. We can rectify this problem by changing some of the Layout options. One way to do this is to use the Inspector. Click the Inspector button and choose the Sheet Inspector. Let's start with our Page Layout.

Currently our pages are laid out in a landscape or horizontal orientation. If we change this to portrait or vertical, notice that the full length of our table now fits on the first page, but content is getting cut-off on the right hand side. Currently, we need to print four pages to see all of our content as is displayed by the Content Scale field here. At 100% we require four pages, but we can adjust Content Scaling by using the slider, the Up and Down arrows or the Content Scale slider that appears now at the bottom of our screen on the Status bar.

When we drag the button to the left, we reduce scaling of the content till eventually it all fits on a single page. Notice this is at 88%. Now we see one page appearing above the field where 88% shows up. Another option is to adjust Page Margins. If you wish to increase the amount of space for your content, you can change the values for each of the margins for Left, Right, Top and Bottom by using the Up and Down arrows or by entering a value yourself.

Let's change the Left and Right margins to 0.5. One option is to select the contents and type in 0.5, another option is to use the Up and Down arrows. We can also do the same for the Top and Bottom. Let's adjust the Top margin down to 0.5. Everything still fits nicely on a single page, but it's spaced out nicely as well. When you are done with the Sheet Inspector, click the Close button and if you want to return to Standard View, you can click the same button on the Status bar or access Hide Print View from the File or View menus.

So if you plan on printing out your sheets in a Numbers '09 spreadsheet, remember some of the Layout options available through the Inspector and the Status bar at the bottom of your screen.

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This video is part of

Image for Numbers '09 Essential Training
Numbers '09 Essential Training

71 video lessons · 17356 viewers

David Rivers
Author

 
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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