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Numbers '09 Essential Training
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Inserting media files


From:

Numbers '09 Essential Training

with David Rivers

Video: Inserting media files

You can add audio and video files to a spreadsheet in Numbers '09. This can help to tell a story, provide additional information or simply add interest to your spreadsheet. Let's add an audio file to our Running Club Data spreadsheet that will allow viewers to hear the proper pacing to reach their monthly goals. Now to insert an audio or a video file, you can use the Insert menu and simply choose the file you are looking for. We have added an audio file to the Exercise Files folder called Jogging. Or if you have got a Finder window open, you can simply drag the file from Finder into your spreadsheet. Or if you have added the file to iTunes, in this case an audio file, you can access it from the Media Browser.
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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Numbers '09 Essential Training
3h 53m Beginner Jun 05, 2009

Viewers: in countries Watching now:

Numbers offers intuitive organization features, allowing users to focus more on analysis and presentation. In Numbers '09 Essential Training, David Rivers explores the important features of this spreadsheet application and introduces the new tools for formula development and charting. He walks through the new functionality of charts, tables, and templates, and shows how to make spreadsheets effective and eye-catching. Exercise files accompany the course.

Topics include:
  • Exploring and customizing the user interface
  • Creating, importing, and laying out spreadsheets
  • Working with, modifying, and reusing tables
  • Using the Formula bar and Formula Editor
  • Formatting chart attributes in 2D and 3D
  • Inserting media files and manipulating objects in a spreadsheet
  • Sharing spreadsheets via print, email, and iWork.com
Subjects:
Business Computer Skills (Mac) Spreadsheets
Software:
Numbers
Author:
David Rivers

Inserting media files

You can add audio and video files to a spreadsheet in Numbers '09. This can help to tell a story, provide additional information or simply add interest to your spreadsheet. Let's add an audio file to our Running Club Data spreadsheet that will allow viewers to hear the proper pacing to reach their monthly goals. Now to insert an audio or a video file, you can use the Insert menu and simply choose the file you are looking for. We have added an audio file to the Exercise Files folder called Jogging. Or if you have got a Finder window open, you can simply drag the file from Finder into your spreadsheet. Or if you have added the file to iTunes, in this case an audio file, you can access it from the Media Browser.

Click the Media Browser to open it up and make sure Audio is selected. This will show you a list of playlist and files you have in iTunes. And if you have added it, it will appear there. You can simply click and drag it from iTunes onto the canvas and release. If you are working with video files, you would use the Movies button. And from here you would see different movies that you have worked within iMovie. When you are done with the Media Browser, simply close it up. Notice we have got a speaker icon now on our canvas representing the audio file we just brought into the spreadsheet.

So now we can adjust this by moving it into the proper position. We can use the handles to resize it. And now to actually play the audio file we can double click. (Sound of footsteps.) To stop the audio file, just click the canvas anywhere. It is always a good idea to add some instructional text telling people what to do to hear the audio file. Now we can also get more control over this file using the QuickTime Inspector. First, we need to select the icon. Then we'll click the Inspector button on the Toolbar and ensure QuickTime Inspector is selected. With the QuickTime Inspector, we can control how our audio and video files play.

For example, with our icon selected, we can see the total playtime, almost 19 seconds. But we can also cut that off if we want to shorten it by dragging the handle from the right inwards. If there are parts at the beginning we want to cut off, we can drag that handle inward as well. We'll always see the total playtime down at the bottom. And if we want to hear that, we can click the Play button from here. (Sound of footsteps.) Press Pause when you want to pause play. Other things you can do include looping.

Right now you will see under Repeat it says None. But if you want this audio file to continue playing when it reaches the end, click this button, and either choose Loop which will loop back to the beginning, or choose Loop Back and Forth which will actually play the file backwards when it reaches the end and continue to go back and forth. Loop is a good idea for this particular audio file. We can also adjust the Volume from here. If you find its a little too loud, drag this slider to the left, test it out with the Play button. (Sound of footsteps.) Press Pause and adjust as necessary. If you're working with a video file, you can even select a Poster Frame. This little slider allows you to move through the video file to choose the frame that will appear on the spreadsheet. In that case you wouldn't see a speaker icon with a video file.

When you are done with the QuickTime Inspector, close it up. And deselect the icon by clicking on the canvas anywhere. So adding multimedia such as audio or video to your spreadsheet can add some additional information and real excitement for those viewing your spreadsheet electronically.

There are currently no FAQs about Numbers '09 Essential Training.

 
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