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Headers, footers, and page numbering

From: Numbers '09 Essential Training

Video: Headers, footers, and page numbering

If you plan to print your spreadsheet and it contains multiple sheets or multiple pages, you might consider using headers, footers and page numbering to help you stay organized. Let's work with our Milea Sales Data spreadsheet. It has multiple sheets and will print on multiple pages. Let's explore this by moving into Print View. Click the View menu and choose Show Print View. Here in our first sheet you will notice that we have got 2 pages. When we move to the second sheet called Current Listings we need to switch to Print View from here as well. This time click File and choose Show Print View. Altogether we have got three pages.

Headers, footers, and page numbering

If you plan to print your spreadsheet and it contains multiple sheets or multiple pages, you might consider using headers, footers and page numbering to help you stay organized. Let's work with our Milea Sales Data spreadsheet. It has multiple sheets and will print on multiple pages. Let's explore this by moving into Print View. Click the View menu and choose Show Print View. Here in our first sheet you will notice that we have got 2 pages. When we move to the second sheet called Current Listings we need to switch to Print View from here as well. This time click File and choose Show Print View. Altogether we have got three pages.

We will move back to our Sales Data sheet by selecting it in the Sheets pane. When we are in Print View and we move our mouse pointer to the top of the page, the header area will appear. Any content we want repeating at the top of every page can be entered here. Let's add some content now. We'll start by clicking inside the header area. Next let's ensure our content is centered. Click the Center button on the Format Bar. And now let's click Insert and choose Filename. This will insert the name of our file in the header section. Let's leave a space and add a dash and leave another space and this time we'll insert the current date.

Again click Insert. This time choose Date & Time. This will appear at the top of the second page as we scroll down and view that header area as well. We can also work with the footer area. Let's move to the bottom of the first page. When the footer area appears, click inside. Again, we want our content centered. Let's click the Center text button on the Format bar. And this time we'll insert the Page Number and the Page Count. Let's start with some text. Type in the word Page and leave a space. Now we'll click Insert and choose Page Number. Let's leave a space, type the word of and leave another space and insert the page count. Click Insert and choose Page Count.

Notice a 3 appears. Automatically Numbers realizes we have got two pages in our first sheet and another page in our second sheet. As we scroll down to the bottom of Page 2, we'll see this content repeated at the bottom of the page. When we move to our Current Listing sheet, select it in the Sheets pane, you will notice we have nothing in the header or footer areas for this particular sheet. We need to add that. Let's move down to the bottom of this single sheet. Click at the bottom inside the footer area. Click the Center button to center our content. And let's type in the exact same thing here, Page. Leave a space. We'll insert the page number.

When you click Insert and choose Page Number, notice a 3 appears. Leave a space, type in the word of, leave a space and insert the Page Count. If you want numbering to start over on a new sheet, we can access options from the Inspector. Click the Inspector button on the Toolbar and make sure the Sheet Inspector is selected. Notice in the Page Numbers section automatically our numbering continues from the previous sheet. If we choose to Start at 1 and remain with the number 1, notice we are at Page 1 of 1 for this sheet.

So the choice is totally up to you. Close the Sheet Inspector when you are done. To get out of the footer or header area just click anywhere on your sheet and view the end results. So remember headers and footers when you need to display content at the top or bottom of every printed page in a sheet including page numbering when working with more than one printed page.

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This video is part of

Image for Numbers '09 Essential Training
Numbers '09 Essential Training

71 video lessons · 17479 viewers

David Rivers
Author

 
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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