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Formatting text


From:

Numbers '09 Essential Training

with David Rivers

Video: Formatting text

Formatting text in a table cell can be accomplished by selecting a single cell or a range of cells. Let's format some text appearing in our tables in the Running Club Data spreadsheet. We will begin with a single cell. Let's click cell A2 in our first table named Distance Run - Men. Here we see the abbreviation for January on the left side of the cell. With our cell selected, we can use the Format bar to both view and change a wide range of formatting options. Notice the first button displays the font family being used. We can click this button to see a long list of font family names listed in alphabetical order.
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 45s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 56s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 19s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 49s
    13. Using Address Book data
      2m 4s
  5. 14m 5s
    1. Using table styles
      2m 4s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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Watch the Online Video Course Numbers '09 Essential Training
3h 53m Beginner Jun 05, 2009

Viewers: in countries Watching now:

Numbers offers intuitive organization features, allowing users to focus more on analysis and presentation. In Numbers '09 Essential Training, David Rivers explores the important features of this spreadsheet application and introduces the new tools for formula development and charting. He walks through the new functionality of charts, tables, and templates, and shows how to make spreadsheets effective and eye-catching. Exercise files accompany the course.

Topics include:
  • Exploring and customizing the user interface
  • Creating, importing, and laying out spreadsheets
  • Working with, modifying, and reusing tables
  • Using the Formula bar and Formula Editor
  • Formatting chart attributes in 2D and 3D
  • Inserting media files and manipulating objects in a spreadsheet
  • Sharing spreadsheets via print, email, and iWork.com
Subject:
Business
Software:
Numbers
Author:
David Rivers

Formatting text

Formatting text in a table cell can be accomplished by selecting a single cell or a range of cells. Let's format some text appearing in our tables in the Running Club Data spreadsheet. We will begin with a single cell. Let's click cell A2 in our first table named Distance Run - Men. Here we see the abbreviation for January on the left side of the cell. With our cell selected, we can use the Format bar to both view and change a wide range of formatting options. Notice the first button displays the font family being used. We can click this button to see a long list of font family names listed in alphabetical order.

Let's choose Arial Black. This updates the change instantly in our cell and the name now appears on the button. Let's say we want to make this a little bit smaller, we can access the Size button here. Let's change the point size from 12 points down to 11. We also have the ability to change the color of our text in this cell. Let's choose the Text Color button where we a list of swatches, but if you want to access few more colors, click the Show Colors button at the bottom to open up the Colors window.

Now you have a wide range of opportunity to choose a different color. From the crayon box, let's choose a nice dark gray. When we are done, we can close the Colors window. We can also adjust alignment of our cell text. Notice the Left Align button currently appears shaded, but we can Center it or even Right Align our text. Let's choose Right Align to move it to the right side of our cell. Now we can adjust Vertical Alignment as well, if we were to adjust the row height for our table, we might want our text to be centered vertically.

Currently, you can see the first button appears shaded indicating that out our text is going to be aligned to the top of our table cell. Let's choose center. Now if we were to move down, in between rows 2 and 3, for example, where we see the double arrow and drag this down. Our text remains centered in the cell vertically. Let's drag that up a little bit. And move on to the Format menu where we'll find some additional formatting options. Our cell still selected. Click Format. And at the top you will see Font.

Let's try changing Capitalization. At the bottom of the sub-menu Capitalization appears a check mark next to None. The only capitalization we see is the capitalization we applied manually. But if we wanted this to appear in small caps, where each character is capitalized but the first character appears a little larger than the rest we would select Small Caps. It's a nice effect. Now there are some additional options available through the Text Inspector. With the same cell still selected click the Inspector button and ensure the Text Inspector is selected. Now with the Text button selected we can adjust the Color & Alignment from here as well. But we also have access to some Spacing options such as Character spacing currently defaulted at 0%. We can spread the characters out a little bit by dragging the slider to the right. Let's go to about 10%. Line, Paragraph Spacing and Margins applied to paragraph text, so we'll leave that for now and close the Text Inspector.

Now the really nice thing in Numbers is if we like the end result of our formatting, we can copy it to other cells. So with cell A2 still selected, let's go to the Format menu and choose Copy Style. Now we can paste that style to the remaining cells in this column, click and drag from Feb down to Sep, go back to the Format menu and choose Paste Style this time. The same styling that we applied to our first cell is now applied to the remaining cells.

Our style is still copied, so all we need to do now select the other cells in the other tables and paste it there as well. We'll repeat that for our Goals tables. And now deselect the table by clicking the canvas anywhere to view the end results better. So with Numbers '09 text formatting options, the possibilities are endless.

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