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Numbers '09 Essential Training
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Formatting general chart attributes


From:

Numbers '09 Essential Training

with David Rivers

Video: Formatting general chart attributes

When you create a chart in Numbers '09, default formatting is applied to the chart type you select. Of course, you can change this formatting to suit your own needs. Let's work with our Distance Comparison chart in our Running Club Data spreadsheet. Click once to select it first. Now, we can adjust general formatting for the entire chart and one option is to use the Format Bar. For example, you will find the Chart Options button. Click this button to view currently selected options such as the Legend, which appears across the bottom of our chart but we can also turn on or off other options like Hidden Data or in this case, let's click Show Title. This displays the title of our chart across the top.
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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Numbers '09 Essential Training
3h 53m Beginner Jun 05, 2009

Viewers: in countries Watching now:

Numbers offers intuitive organization features, allowing users to focus more on analysis and presentation. In Numbers '09 Essential Training, David Rivers explores the important features of this spreadsheet application and introduces the new tools for formula development and charting. He walks through the new functionality of charts, tables, and templates, and shows how to make spreadsheets effective and eye-catching. Exercise files accompany the course.

Topics include:
  • Exploring and customizing the user interface
  • Creating, importing, and laying out spreadsheets
  • Working with, modifying, and reusing tables
  • Using the Formula bar and Formula Editor
  • Formatting chart attributes in 2D and 3D
  • Inserting media files and manipulating objects in a spreadsheet
  • Sharing spreadsheets via print, email, and iWork.com
Subjects:
Business Computer Skills (Mac) Spreadsheets
Software:
Numbers
Author:
David Rivers

Formatting general chart attributes

When you create a chart in Numbers '09, default formatting is applied to the chart type you select. Of course, you can change this formatting to suit your own needs. Let's work with our Distance Comparison chart in our Running Club Data spreadsheet. Click once to select it first. Now, we can adjust general formatting for the entire chart and one option is to use the Format Bar. For example, you will find the Chart Options button. Click this button to view currently selected options such as the Legend, which appears across the bottom of our chart but we can also turn on or off other options like Hidden Data or in this case, let's click Show Title. This displays the title of our chart across the top.

We also have buttons for adjusting the X and Y axes. Click the X Axis button and here you'll see check marks next to certain options. If we want a border around our chart, we can select Show Chart Borders. Let's click the Y-axis button and this is ideal for showing tick marks in gridlines. For example, if we want to show tick marks centered on our Y-axis, we can choose Major Tick Marks Centered. Now, we see those tick marks, let's go back to the Y-axis button and also Show Minor Gridlines. We see the major gridlines currently, when you select Show Minor Gridlines, additional lines are added to help us line up the data.

On the far right side of the Format Bar, you'll find the Chart Colors button. Click this button to open up the Chart Colors window, and now we can choose from different categories using the first button. We have 3D Texture Fills, ideal for working with 3D charts. We also have 2D options with Image Fills and Color Fills. Let's make sure 2D Image Fills is selected, and now click the second button to choose a type. Let's try Fun. The colors to be used are displayed down below. If you like those, click Apply All and they are applied to the chart. Now let's close our Chart Colors window.

Now, we can also access additional formatting options from the Chart Inspector. With our chart still selected, click the Inspector button and make sure that Chart Inspector is selected. Here we have three categories: Chart, Axis, and Series. With the Chart button selected, you'll see current options currently turned on such as Show Title in Legend. Also down below, we can adjust the Gap between the bars in our chart, as well as the Gap between the sets of bars. Let's pump up the Gap between bars from 10% to 20%, and let's increase the space between our sets by clicking the Up Arrow to change it to 120%.

Notice the graph or chart itself does not increase in size, but the bars themselves decrease to create that extra space. Let's add a shadow as well to each of the elements. Let's choose Individual to add shadows to each individual element as opposed to the entire group. A very slight shadow is applied adding a nice effect. Now, let's click the Axis button to take a look at some of the axis options. These are the same options we saw from the Format bar. We can now adjust our Y Axis and X Axis options from here as well. If we wanted to for example, show labels every one or two categories. We could choose 2, for example. Notice now that we are skipping every second month in our X Axis.

Also when we click these buttons, we see the same options. Maybe the tick marks don't make sense for this particular chart, so we'll turn off Major Tick Marks Centered by selecting it. Now, let's move to Series. Here's where we get to work with the individual series in our chart. Each bar and the line represent a separate series. Let's select a line across the top. Notice the data selected is our Goal column. So these values being displayed in this chart are for the goals. Now, any changes we make will affect this series.

For example, we can change the Data Symbol from the Circle to something different. Let's choose the Square. Also, we may want to display values as opposed to lining them up with the Y Axis. Click the Value Labels check box and now we can choose where to display those labels. Centered is fine, but let's display them above our actual line. They may be difficult to see right now because of their coloring. So let's select any label and all the labels are selected, and now let's change their color from the Format Bar.

We'll go to the Fill button, which currently displays White, and choose Black. Now, they are very easy to read. When you are done with the Chart Inspector, close it up and click anywhere on the Canvas to deselect the chart to view the end results. So although Numbers does a nice job of formatting your charts for you when you create them, you can always make changes from the Format Bar or from the Chart Inspector to add that personal touch.

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