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Creating initial spreadsheet content

From: Numbers '09 Essential Training

Video: Creating initial spreadsheet content

When designing a template, you can add predefined content to model the look of a finished spreadsheet or even to provide instructions and other productivity aids for template users. Let's continue to use our spreadsheet named Running Club Template, which already has quite a bit of content added, but let's add some more. We'll begin with the text box. Click the Text Box button, which adds the default text box containing the word Text. We'll move that into position in the top-left corner. Let's stretch it out by dragging the right handle, about half way across our table.

Creating initial spreadsheet content

When designing a template, you can add predefined content to model the look of a finished spreadsheet or even to provide instructions and other productivity aids for template users. Let's continue to use our spreadsheet named Running Club Template, which already has quite a bit of content added, but let's add some more. We'll begin with the text box. Click the Text Box button, which adds the default text box containing the word Text. We'll move that into position in the top-left corner. Let's stretch it out by dragging the right handle, about half way across our table.

Now, we'll double-click inside to select the word Text and type in our own. Let's type in Running Club. Now, we'll reselect that text by dragging across it, and let's change the Font attributes. We'll start with the font name for example. Let's scroll down our list until we see the Gs where we can choose Gill Sans. Now, let's change the Point size. From the Format Bar, we see it's currently set at 11 points. We can click this button. Let's try something much larger like 36. That looks pretty good there.

Now, we can deselect by clicking the Canvas. Let's add a shape now, which is actually just going to be a straight line underneath our title to separate it from the rest. Click the Shapes button, and right at the top, we'll choose a Straight Line. It gets added right to the middle of our Canvas, but we can drag that up underneath Running Club. We'll line it up with the edge, and let's drag it across. Hold down your Shift key while you are doing this to keep it perfectly straight and leveled. Let's go all the way to about just after our chart title Monthly Distance vs Goal. Now, we can deselect that by clicking the Canvas. It looks pretty good.

Let's switch over to our second sheet called Member List now. Here we have a table but there is really nothing in the table. We can add content to the table that will also act as instructions to the people using this table. So for example, we can put in some labels across the top here. At the top of column A, we'll click cell A1 and type in Name; that's where the member name will go. Press your Tab key to move across. Let's type the Address, Tab again to move across. Here is where the phone number will go, so we'll type in Phone, Tab across again, we'll type in Email and once more for column E, we'll type in Photo.

So now we've got content in our table, but this content really access instructions as well as to what is supposed to go in each column. You can deselect the table by clicking the Canvas to see the end-result. Now, of course we need to save our changes. So we'll need to save this spreadsheet, Command+S is the keyboard shortcut, and now our future template is beginning to look like a finished spreadsheet.

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This video is part of

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Numbers '09 Essential Training

71 video lessons · 17479 viewers

David Rivers
Author

 
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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