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Numbers offers intuitive organization features, allowing users to focus more on analysis and presentation. In Numbers '09 Essential Training, David Rivers explores the important features of this spreadsheet application and introduces the new tools for formula development and charting. He walks through the new functionality of charts, tables, and templates, and shows how to make spreadsheets effective and eye-catching. Exercise files accompany the course.
When you need to create a list in your spreadsheet, Numbers provides preformatted bullet and numbering styles for creating a simple or ordered list. Let's use some existing text in the text box here, in our current listing sheet of our Milea Listing and Prospects spreadsheet. And when you have already got the text entered you can select the text first and create a bulleted or numbered list from there. So one click selects our text box. You can click again to get inside and now we are going to click-and-drag from our first point to the end of our third point and you'll even see where the hard returns were typed to create the separation between these points.
Numbers is going to use those hard returns to create separate bullet or numbered points. So with our text selected now we can access the Text Inspector. Click the Inspector button, let's move it out of the way. So we can see our text. And now we'll click the Bullets button of the Text Inspector. And here you'll see No Bullets have been turned on. But of course that can be changed by clicking the button. We can use Text Bullets for example. When you choose Text Bullets automatically the default bullet appears. It's a black dot. But of course, you can choose other Text Bullets by clicking the drop-down button. Maybe a star would look good.
We can change the color of those bullets as well, click the Color button and from the Colors window let's just choose a nice bright orange here. Close the Colors window. You can see they really stand out. We can also change the Alignment and Size of those bullets. So if we want to make them a little bit bigger, we can use the Up arrows. We could also change their Alignment. Right now, they are right beside our text. If we want to raise them up a little bit we could. Now we can even adjust the space between our bullet and the edge of our text box, as well as, the space between our bullet and our text. Let's bump these both up to 0.25 and you can see that's far too much.
So in that case, we might want to click the down arrow to set them back to zero. And click-and-drag inside the first box and we'll type in 0.1. You can add your own value. Press the Tab key on your keyboard to move to the next field. We'll try 0.1 there as well and press Return. You can see that looks a little bit better. So our points really stand on their own and those bullets stick out. Let's try a different type of bullet now. When we click the button that now displays Text Bullets, we can choose Image Bullets. Notice now we have got a series of images. We can choose from like checkboxes and pushpins. Let's move up near the top and choose the gold sphere. That's kind of cool.
It's 3-dimensional. We can adjust Alignment and Size of that as well. Notice the Bullet Indent and Text Indent stay and that's fine. If you prefer to number of the items on your list, click the button now that displays Image Bullets and choose Numbers or Tiered Numbers. In this case we don't need Tiered Numbers. Numbers will be fine. And now we can choose the Style. When we click the Style button you can see there is a number of numbering styles like Roman Numerals, for example. Let's select that one.
Again, we can choose Number Indent and Text Indent or I think we should just go back to that Image Bullet. It probably suits this particular list best. Let's close our Text Inspector. And now what's kind of cool is Numbers knows that Bullets have been turned on so we can click after the last item, right after the word features, and when we press Return on the keyboard, we get a brand new bullet if we needed to add an additional point. If you need to remove a bullet just use your Delete key to backspace a couple of times back to the previous item and that's where we started.
So whenever you need to list items or show order create a Bulleted or Numbered list.
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