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Copying tables

From: Numbers '09 Essential Training

Video: Copying tables

Tables in Numbers '09 can be copied and pasted between sheets, spreadsheets and even between the other applications in the iWork '09 suite such as Pages and Keynote. We will start with a spreadsheet that's under construction for 2009. Instead of creating a new table from scratch down below, we can save some time and effort by copying an existing table from another spreadsheet and pasting it into our new spreadsheet. The old spreadsheet is called Energy Saving Plan. Here we have a table called Utility Costs by Type. Note the style and formatting.

Copying tables

Tables in Numbers '09 can be copied and pasted between sheets, spreadsheets and even between the other applications in the iWork '09 suite such as Pages and Keynote. We will start with a spreadsheet that's under construction for 2009. Instead of creating a new table from scratch down below, we can save some time and effort by copying an existing table from another spreadsheet and pasting it into our new spreadsheet. The old spreadsheet is called Energy Saving Plan. Here we have a table called Utility Costs by Type. Note the style and formatting.

The first step to copying this table is to select it. By clicking Utility Costs by Type in the Sheets pane, you would be selecting the entire table. Now we need to copy it. This can be done from the Edit menu or from the keyboard using Command+C. Once copied, we are ready to paste. So we'll move over to our new spreadsheet Energy Saving 2009 and click the Edit menu. Notice we can Paste or Paste and Match Style. Paste will paste the table the way it appears. Paste and Match Style will apply the style that's defaulted for our current sheet so that it looks like the other table on our spreadsheet.

Choose Paste and Match Style and Utility Cost by Type to paste it into the new spreadsheet. Now we can also copy tables from other applications such as Keynote or Pages. If you have got a table in either of those applications, you can again save time and effort by bringing it into Numbers. So let's go back to our Energy Saving Plan spreadsheet and click the Energy Savers sheet. Here we have got some content but we don't have a table. We'll get that table from a Pages document. You can use Alt+Tab or launch Pages using the Energy Saving Report document. We'll move down to Page 2. Now here we find a table using its own formatting and the first step again is to select the table.

Click once to select the table and you will see the handles appearing around the outside. Again, you can use Command+C from the keyboard or choose Copy from the Edit menu. Now we'll switch back to our spreadsheet. We are ready to paste. Now, it would be best if the table took on the formatting and style of our current spreadsheet as opposed to the formatting that was applied in the Pages document. So when we click Edit, we'll be sure to choose Paste and Match Style. This pastes the table and restyles it to match our current sheet. You can deselect the table by clicking anywhere on the canvas.

So that was simple. Just think of the time and effort you can save by copying tables between your existing spreadsheets or even between the other iWork '09 applications.

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This video is part of

Image for Numbers '09 Essential Training
Numbers '09 Essential Training

71 video lessons · 17277 viewers

David Rivers
Author

 
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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