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Copying and pasting table styles

From: Numbers '09 Essential Training

Video: Copying and pasting table styles

You can change a table's appearance by copying and pasting table styles and table cell styles. For example, if we wanted to borrow the table style used for a group of cells in our table called Utility Costs by Type and paste the style into a group of cells in our Utility Costs by Month, we first select the cell or group of cells containing the style we want to copy. Let's click on the year 2007 in our Utility Costs by Type table and now to copy the style, click Format and choose Copy Style. Notice there is a keyboard shortcut for this as well. With it copied now we have to select the cell or group of cells that we want to copy the style to. In this case, both years 2007 and 2008 in our Utility Costs by Month table and we click Format and paste the Style.

Copying and pasting table styles

You can change a table's appearance by copying and pasting table styles and table cell styles. For example, if we wanted to borrow the table style used for a group of cells in our table called Utility Costs by Type and paste the style into a group of cells in our Utility Costs by Month, we first select the cell or group of cells containing the style we want to copy. Let's click on the year 2007 in our Utility Costs by Type table and now to copy the style, click Format and choose Copy Style. Notice there is a keyboard shortcut for this as well. With it copied now we have to select the cell or group of cells that we want to copy the style to. In this case, both years 2007 and 2008 in our Utility Costs by Month table and we click Format and paste the Style.

So we are not changing the data even though the data is the same. We are just copying the style from one cell to another group of cells in a different table. Now we also have the ability to copy the style for an entire table and apply it to another table, even if it's in another spreadsheet that doesn't have that style available. For example, let's select our Utility Costs by Type table and copy the style, which happens to be called Utility Costs. It's a custom style. We click Format and choose Copy Style.

Now we are going to switch to another file. You may want to open this one up. It's called Savings Calculator. Here you can see it's got a very bland style. When we select the table, click Format and choose Paste Style, the style that existed in our other spreadsheet that does not exist here has just been applied to our brand new table in this spreadsheet. Another thing you can do when copying tables is choose whether or not you want to keep the style that exists in the table, or have the default style from the destination spreadsheet applied.

Let's move back to our Energy Savings Plan and let's say we want to copy this table called Utility Costs by Type to another spreadsheet. With it selected already we can click Edit this time and choose Copy. Now to use this table in our other spreadsheet, we'll switch to it. Let's go to the Energy Saving Plan 09 spreadsheet and click Edit and choose Paste. Notice that Paste and Match Style is what we would use to match the style of our current spreadsheet. So to keep the same style and leave this style behind from the previous spreadsheet we choose Match Style.

So because you have the ability to copy and paste table styles, you'll never have to recreate a style from scratch.

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This video is part of

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Numbers '09 Essential Training

71 video lessons · 17259 viewers

David Rivers
Author

 
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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