Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Aligning and layering objects

From: Numbers '09 Essential Training

Video: Aligning and layering objects

When you begin to work with multiple objects on a sheet, it will become important to know how to group them together, get them aligned up and in the right order. In our Milea Listing and Prospects spreadsheet you can see we have a number of different objects. We have got tables and images, shapes, text boxes. Let's first discuss how to stack objects in the right order. Notice that our Camino Court address has a shape that was drawn on top. It was the last thing to be added, so naturally it appears on top of our image that's in behind. Well, if we need to get this in behind our image, we first need to select it, now we can go up to the Arrange menu and we can choose Send Backward which will send it one step backward. If it was the last thing to be drawn, it would be as though it were the second last thing to be drawn.

Aligning and layering objects

When you begin to work with multiple objects on a sheet, it will become important to know how to group them together, get them aligned up and in the right order. In our Milea Listing and Prospects spreadsheet you can see we have a number of different objects. We have got tables and images, shapes, text boxes. Let's first discuss how to stack objects in the right order. Notice that our Camino Court address has a shape that was drawn on top. It was the last thing to be added, so naturally it appears on top of our image that's in behind. Well, if we need to get this in behind our image, we first need to select it, now we can go up to the Arrange menu and we can choose Send Backward which will send it one step backward. If it was the last thing to be drawn, it would be as though it were the second last thing to be drawn.

But if we really want to make sure that it goes right to the very back in behind our image, we can choose Send to Back. It will be as though it were the first object added to our sheet. Let's do that. Now you can see, it's nicely tucked in behind our image. Looks like we need to get things aligned up now. One option is to drag images manually and line them up using the Guidelines that appear. For example, with our shapes selected still, we can drag that over to the left and you will see little blue lines appear as we line up with other objects on our sheet.

The one we are concerned with is the image itself. So when we move our shape in behind the image and we see lines going up and down and left or right through the image, we know its perfectly centered and we can release. And things are perfectly aligned up now. Let's deselect by clicking the canvas to see the end result better. Now another option is to let Numbers line things up for you. Let's go to the left side of our sheet where we see the image, shape and address for Meadow View Drive are not really aligned up very well. We will start with the image and the shape in behind. First, we'll click once to select the shape, now hold down your Shift key to click the image, you have now selected both and you can tell by the handles that appear around both objects.

To line them up, we can go to the Arrange menu, move down to Align Objects where we can choose from both horizontal and vertical alignment options. Well, in this case we want then horizontally centered so we'll choose Center. And now we'll go back, both objects still selected click Arrange, Align Objects and align them vertically in the middle as well. When we choose Middle notice how both objects are perfectly aligned up. What's not aligned up perfectly now is the address that appears down below.

So you could include that in the alignment or simply click and drag the text box until it appears centered underneath our image. Notice that it's also aligned up nicely with the other addresses over to the right. When we click the image above Meadow View, notice that its not aligned up with the other images neither is the shape. So let's talk about the advantages of grouping objects together. We will start with our shape and our house, the image that appears on top of the shape and grouping those together as a single object. Well, we know we can click the shape in the background, hold down our Shift key and select the image to select both objects. Now to make them as one object let's go to the Arrange menu and choose Group.

Now you will notice one set of handles around the outside. Which means we can click and drag this as though it were a single object to get it aligned up with the other images over on the right hand side. Let's go over here to our Camino Court, when we click the address the text box is selected, when we click the image, it's selected, click the shape, it's selected. Three separate objects, to group them together as one, we can use the marquee select. So click, drag across, and make sure you have drawn a marquee that touches both the shape and the image and then move down still dragging until you see the text box gets selected as well. You don't need to encompass the entire object, just touch any part of those objects.

Now with all three selected, we can group them together. Click Arrange and choose Group. So we want to make sure that these objects are also grouped together, hold down the Shift key while clicking the address, and we'll group them as well. So now with all of our images and addresses grouped together, if we click the last one, for example, we see a single set of handles. We know that works for Camino Court as well and the others. It's time to get these aligned up properly and distributed properly.

Let's use our marquee select to click and drag from the left side all the way across to the right side, so all four of our images and addresses are selected together. Now we can go up to Arrange, Align Objects, and in this case horizontally we want them to stay where they are, vertically we want them aligned up in their Middles. Everything shifts nicely. But they are not very well spaced, are they? So let's deselect by clicking the canvas and we'll move this outside object over to the left until its aligned up with the right edge of our table, see that blue line appear indicating its aligned up with the right. We'll make sure our image on the left is also aligned up with the left edge of the table above.

And now we can let Numbers distribute these images in between our first and last images by first selecting all of them, marquee select, this time we click Arrange, move down to Distribute Objects. And we want to distribute them horizontally on that line. So click Horizontally and you will notice they are perfectly spaced together in between the first object on the left and the object on the right hand side. We'll deselect by clicking on the canvas. So when you are working with multiple objects, it's good know Numbers provide several tools under the Arrange menu to help you stay organized with stacking order, grouping, alignment, and distribution commands.

Show transcript

This video is part of

Image for Numbers '09 Essential Training
Numbers '09 Essential Training

71 video lessons · 17296 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Numbers '09 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.