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Adding, removing, and selecting text

From: Numbers '09 Essential Training

Video: Adding, removing, and selecting text

When it comes to working with text in a table in Numbers '09, there are a number of time savers for adding, removing and selecting text. Let's use our Running Club Data spreadsheet where we have three tables. In the first table you can see we have some text appearing in the first column and down below we have an empty cell and at the very bottom where the word total should go -- the easiest way to add text is to click the cell where you want to add that text and type. Let's type in the word Total. Now, we'll click another cell to lock that in. Let's click cell A2 where January appears. Using Auto-fill, we can automatically fill cells and Numbers '09 will pick up a pattern. Let's move to the bottom right corner when the black cross appears, we'll click and drag straight down to automatically fill the remaining cells with the appropriate months. Numbers was smart enough to pick up that pattern.

Adding, removing, and selecting text

When it comes to working with text in a table in Numbers '09, there are a number of time savers for adding, removing and selecting text. Let's use our Running Club Data spreadsheet where we have three tables. In the first table you can see we have some text appearing in the first column and down below we have an empty cell and at the very bottom where the word total should go -- the easiest way to add text is to click the cell where you want to add that text and type. Let's type in the word Total. Now, we'll click another cell to lock that in. Let's click cell A2 where January appears. Using Auto-fill, we can automatically fill cells and Numbers '09 will pick up a pattern. Let's move to the bottom right corner when the black cross appears, we'll click and drag straight down to automatically fill the remaining cells with the appropriate months. Numbers was smart enough to pick up that pattern.

Now with these cells selected, we can copy them to fill other cells. Let's right click or Ctrl-click with a single button mouse and choose Copy, you can also use Command+C on the keyboard or use the Edit menu. Now, we'll click the first cell where we want this range to be pasted, in this case cell A2 of the second table called, Distance Run - Women and now we can paste. Again, Ctrl-click or right click the cell, or if you prefer use the Edit menu where you can also choose to Paste and Match Style.

If the second table uses a different style, you will be able to paste the contents and match the style of the destination table. In this case the formatting is the same, so paste or Paste and Match Style will accomplish the same thing. Another option for copying selected cells is to move to the border and when the hand appears, click and hold your mouse button down to create that fist; you have now grabbed the range of cells. So we can move them to another location such as the third table, or if you want to copy them, hold down your Option key, let go off the mouse button first and you have copied the contents to that destination table.

Let's deselect by clicking the canvas. And when it comes to selecting cells, there are a number of options, for example, if we wanted to remove the contents of the first column in the Goals table. We can click and drag straight down to select the cells and press Delete. So this works for a single cell or a range of cells. If you want to select a range of cells using your keyboard, click the first cell, in this case A2 in our second table, hold down your Shift key and click to select the entire range of cells from the first to the last. Now press your Delete key to remove those contents.

Another option is to select specific text within a cell. In that case, you first select the cell by clicking, then click again to get inside. Now you can click and drag over portions of the cell and press Delete to remove just a portion. With Jan appearing we can now move to the bottom right corner and automatically fill with the short forms for each month. Let's copy those using the keyboard Command+C and now we'll click in the first cell of the next table, Command+V to paste. And we'll do the exact same thing for our third table. We'll deselect by clicking the canvas.

So keep these shortcuts in mind when it comes to adding, removing and selecting text in a table in Numbers '09.

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This video is part of

Image for Numbers '09 Essential Training
Numbers '09 Essential Training

71 video lessons · 17337 viewers

David Rivers
Author

 
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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