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Numbers offers intuitive organization features, allowing users to focus more on analysis and presentation. In Numbers '09 Essential Training, David Rivers explores the important features of this spreadsheet application and introduces the new tools for formula development and charting. He walks through the new functionality of charts, tables, and templates, and shows how to make spreadsheets effective and eye-catching. Exercise files accompany the course.
You can create a chart in Numbers '09 that uses data from more than one table. Our Running Club spreadsheet has three separate tables, but we can use data from each to create a single chart. First, we select data from one of the tables to create the chart. Let's select the cells beginning with Men's Total in our first table, and drag all the way down to the September row. Now we'll create a chart. Click the Charts button on the Toolbar, and let's create a Mixed Chart, so we can use different chart types.
Automatically our default table appears. We can stretch this out so it's a little bit easier to read some of the labels across the bottom. And now it's time, with our chart selected, to choose some additional data from those other tables. All we do is hold down the Command key on the keyboard while we select the data. Let's click and drag from Women's Total in our second table all the way down to the September row. Notice that data is automatically added to our Mixed Chart. We also want to throw the Goal in there. So holding the Command key on the keyboard, we'll click and drag from Goal all the way down to the September row.
So we now have our data from three separate tables. We can make some modifications to this chart to make it stand out. With the Chart Inspector open automatically when we created the chart, let's select the data series. We'll click the actual series represented by the Line, in this case our Men's Total. Now in the Chart Inspector, click the Series button and make sure that this is actually a Column. Now the one that should appear as a Line is the Goal. It's currently represented by the orange column. So we'll select any orange column, change the Series Type to Line. This is a little bit easier to read.
Of course we can understand it better if we could see the legend, we can turn that on by clicking the Chart button and choosing to show the Legend. It appears across the bottom. We can select it and then drag it into the center where it looks better. Now we'll click anywhere on the canvas to deselect. Close our Chart Inspector to see the end result. So even when your data exists in more than one table, remember you can use data from multiple tables to create a single chart.
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