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Using a Google Docs repository

From: Moodle 2.1 Essential Training for Teachers

Video: Using a Google Docs repository

Now that we've configured the Google Docs repository as an administrator and we've logged out, let's go ahead and log in to Google Docs and post a file up into our Google Docs, so that we can access it from inside of Moodle. Go ahead and press Command+T, or Ctrl+T, on your keyboard to open up a new tab, and then go to www.google.com. In the upper right-hand corner, there should be a link for Sign in. Go ahead and click on that link. Now if you don't have a Google account, you can click down here where it says Don't have an Account? Create an account now. Follow the onscreen instructions and then log in.

Using a Google Docs repository

Now that we've configured the Google Docs repository as an administrator and we've logged out, let's go ahead and log in to Google Docs and post a file up into our Google Docs, so that we can access it from inside of Moodle. Go ahead and press Command+T, or Ctrl+T, on your keyboard to open up a new tab, and then go to www.google.com. In the upper right-hand corner, there should be a link for Sign in. Go ahead and click on that link. Now if you don't have a Google account, you can click down here where it says Don't have an Account? Create an account now. Follow the onscreen instructions and then log in.

If you already have a Google account, go ahead and log in. I'll go ahead and enter my email address and my password to my Google Docs account. I'll click the Sign in button. Once you're signed in to Google Docs account, let's access Google Docs by coming up here and finding the link for More, click the dropdown menu, and go down to Documents. This will load up the standard Google Docs browser. Now let's go ahead and upload a file, if you don't have one already. So go ahead and hit the dropdown menu for Upload and select Files from the menu.

This is going to open up a standard file picker for your operating system. If you navigate into the exercise files > Chapter 05, I've included a Symbiosis.odt, or Open Document Text, file right here for you to upload. Go ahead and select that file and hit Upload. Google Docs will pop up an Upload settings window for you and ask you how you would like to deal with files that you're uploading. We're going to go ahead and leave this set to Convert documents and presentations to the corresponding Google Docs format. And we'll also leave the Confirm settings before each upload.

That way we're always sure what kind of file we're uploading. Hit the Start upload button and the file should begin uploading into your Google Docs account. After a few seconds, the file upload should complete and you should then see the file listed in your MODIFIED TODAY section right in your Google Docs homepage. Go ahead and click on the Symbiosis.odt file, so we can have a look at the file that we just uploaded. This is a file that contains some basic information about the Coral Zooxanthellae Symbiosis. Okay, let's go ahead and post this document inside of our course.

To do this, go ahead and click back into your Moodle course in the other tab and then go ahead and log in as yourself. In the upper right-hand corner, I'll click the Login link. I'll change the username from admin to chris and then use my password of 12345. Click the Login button and then click on the course Coral Reef Ecology. When your course page loads, go ahead and turn editing on and then scroll down to Week 2, where you find Coral reef structure and diversity, and let's add that Coral Zooxanthellae Symbiosis document here into the LECTURE MATERIALS.

Go ahead and click the dropdown menu for Add a resource, and let's simply link to a File. Let's go ahead and name the file as Coral Zooxanthellae Symbiosis and for the Description put in General information. Now let's scroll down to the Content section and click the Add button. Inside of our File picker, we now see another new repository, Google Docs. Go ahead and click on that link for Google Docs and you should see a button that asks you to log in.

Go ahead and click the Login button and a pop-up window should appear. Now since we've already logged in to our Google Docs account in another tab of our browser, it already has us logged in inside of this window. Let's go ahead and expand this window out, so we can see all the information that is presented to us. Basically, what it's asking us is that Google Docs has gotten a request from this outside application and it wants to know if we want to grant access to our account to this application. We click the button for Grant access and the repository instantly refreshes.

And now we can see our Symbiosis.odt file, which has been converted to an RTF, or Rich Text Format, file is right here available for us to be able to select and post in our course. Go ahead and select that file, and we can get rid of the ODT file extension right in the middle of it. So now it just says Symbiosis.rtf, our Author is set to ourselves, and we can hit Select this file. The file shows up here in our list, and we can go ahead and scroll down and hit Save and return to course.

This file has now been pulled directly from Google Docs and has been added into our Moodle course for us to be able to use. So let's go ahead and just move this document up into the LECTURE MATERIALS section and then hit the Move Right button to tab it in under the appropriate heading. Let's check and see if this worked. Go ahead and click on the Coral Zooxanthellae Symbiosis link and our browser attempts to open up a file, and it's going to open it with a default text editor for us automatically. Go ahead and hit OK, and the file should download and open up, and your students should now be able to read the document that you posted directly from Google Docs.

Let's go ahead and close these windows. So now we've been able to post that document. Go ahead and scroll back up to the top of your page in Moodle and then go ahead and log back out. And that's how easy it is to connect your Google Docs account directly into your Moodle account.

Show transcript

This video is part of

Image for Moodle 2.1 Essential Training for Teachers
Moodle 2.1 Essential Training for Teachers

125 video lessons · 12021 viewers

Chris Mattia
Author

 
Expand all | Collapse all
  1. 3m 26s
    1. Welcome
      1m 14s
    2. Course overview
      1m 34s
    3. Using the exercise files
      38s
  2. 1h 10m
    1. What you need to get started
      4m 27s
    2. Installing Moodle on a Mac
      9m 23s
    3. Configuring Moodle for the Mac
      5m 29s
    4. Installing Moodle on a Windows computer
      11m 35s
    5. Configuring Moodle for Windows
      7m 21s
    6. Creating a custom theme
      10m 0s
    7. Creating user accounts
      6m 4s
    8. Creating a new course
      6m 35s
    9. Just enough site administration
      9m 51s
  3. 1h 20m
    1. Logging in and getting oriented
      4m 23s
    2. Managing private files
      3m 41s
    3. Customizing your profile
      8m 26s
    4. Customizing course settings
      10m 14s
    5. Editing the header block
      5m 18s
    6. Posting a course syllabus
      3m 43s
    7. Communicating news to students
      4m 4s
    8. Managing files and folders
      6m 14s
    9. Posting lecture slides
      4m 37s
    10. Organizing course content
      12m 31s
    11. Setting up the Gradebook
      5m 4s
    12. Creating a simple assignment
      9m 45s
    13. Messaging students
      2m 49s
  4. 26m 45s
    1. HTML Editor overview
      5m 9s
    2. Formatting text
      5m 10s
    3. Creating internal links
      3m 14s
    4. Creating external links
      2m 42s
    5. Inserting local pictures with HTML
      4m 26s
    6. Creating equations
      6m 4s
  5. 47m 28s
    1. Preparing images
      5m 19s
    2. Posting image files
      3m 18s
    3. Posting a photo gallery
      3m 23s
    4. Creating header graphics in Fireworks
      7m 58s
    5. Preparing audio
      9m 41s
    6. Posting audio files
      4m 49s
    7. Preparing video
      7m 21s
    8. Posting QuickTime video as .mov files
      2m 43s
    9. Posting Flash video as .flv files
      2m 56s
  6. 36m 9s
    1. Understanding repositories
      3m 5s
    2. Configuring a Dropbox repository
      6m 13s
    3. Using a Dropbox repository
      4m 43s
    4. Configuring a Google Docs repository
      1m 15s
    5. Using a Google Docs repository
      5m 20s
    6. Configuring a Flickr repository
      6m 13s
    7. Using a Flickr repository
      4m 5s
    8. Configuring the YouTube videos repository
      1m 7s
    9. Using the YouTube videos repository
      4m 8s
  7. 38m 50s
    1. Understanding resources and activities
      1m 9s
    2. Posting a file or document
      8m 36s
    3. Displaying a folder of documents
      4m 33s
    4. Using a label to bring your course to life
      6m 42s
    5. Creating a custom web page
      10m 33s
    6. Posting a URL for a web resource
      7m 17s
  8. 25m 51s
    1. Assignments overview
      1m 43s
    2. Advanced uploading of files assignment
      11m 32s
    3. Online text assignment
      4m 20s
    4. Uploading a single file assignment
      3m 42s
    5. Offline activity assignment
      3m 21s
    6. Assignment and Gradebook interactions
      1m 13s
  9. 35m 34s
    1. Creating a live chat room
      4m 57s
    2. Understanding Choice, Feedback, and Survey activities
      1m 23s
    3. Creating a Choice activity
      5m 10s
    4. Creating a customized Feedback activity
      4m 47s
    5. Adding a multiple choice question
      3m 14s
    6. Adding a dependent followup question
      3m 7s
    7. Adding a rating question
      2m 39s
    8. Adding an open response question
      2m 36s
    9. Analyzing Feedback results
      4m 16s
    10. Adding a standardized survey
      3m 25s
  10. 17m 18s
    1. Creating a main glossary
      5m 29s
    2. Adding concepts to the glossary
      2m 53s
    3. Enabling glossary auto-linking
      2m 53s
    4. Creating a secondary glossary
      6m 3s
  11. 11m 56s
    1. Creating a forum
      4m 40s
    2. Seeding a forum with questions
      3m 9s
    3. Participating in a forum
      4m 7s
  12. 31m 24s
    1. Creating a wiki
      4m 15s
    2. Wiki editing basics
      5m 28s
    3. Creating new pages
      2m 47s
    4. Creating lists
      3m 42s
    5. Adding images
      3m 53s
    6. Creating external links
      4m 24s
    7. Creating a table
      6m 55s
  13. 1h 4m
    1. Online assessment overview
      1m 20s
    2. Creating question pool categories
      2m 24s
    3. Creating a first question
      7m 10s
    4. Creating true/false questions
      3m 1s
    5. Creating multiple choice questions
      8m 22s
    6. Creating short answer questions
      8m 19s
    7. Creating essay questions
      4m 59s
    8. Creating match questions
      7m 10s
    9. Creating a quiz
      9m 0s
    10. Adding questions to a quiz
      2m 20s
    11. Changing the order of questions
      3m 1s
    12. Assigning quiz points
      1m 35s
    13. Previewing a finished quiz
      5m 50s
  14. 39m 38s
    1. Gradebook overview
      4m 53s
    2. Moving an assignment into a category
      1m 33s
    3. Completing assignments as a student
      11m 31s
    4. Grading assignments
      5m 5s
    5. Using quick grading
      1m 28s
    6. Grading assignments with uploaded files
      1m 58s
    7. Grading offline assignments
      1m 26s
    8. Grading an online quiz
      5m 1s
    9. Exporting grades to Excel
      2m 48s
    10. Importing grades from Excel
      3m 55s
  15. 9m 55s
    1. Calendars and events overview
      4m 8s
    2. Creating a new event
      2m 40s
    3. Creating a repeating event
      3m 7s
  16. 50m 41s
    1. Course administration overview
      2m 54s
    2. Managing course settings
      9m 5s
    3. Enabling completion tracking
      2m 20s
    4. Setting tracking for resources and activities
      3m 38s
    5. Managing tracking settings
      3m 51s
    6. Reporting on course tracking
      1m 32s
    7. Managing user roles
      4m 2s
    8. Backing up your course
      3m 36s
    9. Restoring data from a backup
      4m 50s
    10. Restoring a Moodle 1.9 course into Moodle 2.1
      6m 25s
    11. Importing content to another course
      3m 46s
    12. Resetting a course
      4m 42s
  17. 2m 6s
    1. Additional resources
      1m 37s
    2. Goodbye
      29s

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