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Now that we've configured the Google Docs repository as an administrator and we've logged out, let's go ahead and log in to Google Docs and post a file up into our Google Docs, so that we can access it from inside of Moodle. Go ahead and press Command+T, or Ctrl+T, on your keyboard to open up a new tab, and then go to www.google.com. In the upper right-hand corner, there should be a link for Sign in. Go ahead and click on that link. Now if you don't have a Google account, you can click down here where it says Don't have an Account? Create an account now. Follow the onscreen instructions and then log in.
If you already have a Google account, go ahead and log in. I'll go ahead and enter my email address and my password to my Google Docs account. I'll click the Sign in button. Once you're signed in to Google Docs account, let's access Google Docs by coming up here and finding the link for More, click the dropdown menu, and go down to Documents. This will load up the standard Google Docs browser. Now let's go ahead and upload a file, if you don't have one already. So go ahead and hit the dropdown menu for Upload and select Files from the menu.
This is going to open up a standard file picker for your operating system. If you navigate into the exercise files > Chapter 05, I've included a Symbiosis.odt, or Open Document Text, file right here for you to upload. Go ahead and select that file and hit Upload. Google Docs will pop up an Upload settings window for you and ask you how you would like to deal with files that you're uploading. We're going to go ahead and leave this set to Convert documents and presentations to the corresponding Google Docs format. And we'll also leave the Confirm settings before each upload.
That way we're always sure what kind of file we're uploading. Hit the Start upload button and the file should begin uploading into your Google Docs account. After a few seconds, the file upload should complete and you should then see the file listed in your MODIFIED TODAY section right in your Google Docs homepage. Go ahead and click on the Symbiosis.odt file, so we can have a look at the file that we just uploaded. This is a file that contains some basic information about the Coral Zooxanthellae Symbiosis. Okay, let's go ahead and post this document inside of our course.
To do this, go ahead and click back into your Moodle course in the other tab and then go ahead and log in as yourself. In the upper right-hand corner, I'll click the Login link. I'll change the username from admin to chris and then use my password of 12345. Click the Login button and then click on the course Coral Reef Ecology. When your course page loads, go ahead and turn editing on and then scroll down to Week 2, where you find Coral reef structure and diversity, and let's add that Coral Zooxanthellae Symbiosis document here into the LECTURE MATERIALS.
Go ahead and click the dropdown menu for Add a resource, and let's simply link to a File. Let's go ahead and name the file as Coral Zooxanthellae Symbiosis and for the Description put in General information. Now let's scroll down to the Content section and click the Add button. Inside of our File picker, we now see another new repository, Google Docs. Go ahead and click on that link for Google Docs and you should see a button that asks you to log in.
Go ahead and click the Login button and a pop-up window should appear. Now since we've already logged in to our Google Docs account in another tab of our browser, it already has us logged in inside of this window. Let's go ahead and expand this window out, so we can see all the information that is presented to us. Basically, what it's asking us is that Google Docs has gotten a request from this outside application and it wants to know if we want to grant access to our account to this application. We click the button for Grant access and the repository instantly refreshes.
And now we can see our Symbiosis.odt file, which has been converted to an RTF, or Rich Text Format, file is right here available for us to be able to select and post in our course. Go ahead and select that file, and we can get rid of the ODT file extension right in the middle of it. So now it just says Symbiosis.rtf, our Author is set to ourselves, and we can hit Select this file. The file shows up here in our list, and we can go ahead and scroll down and hit Save and return to course.
This file has now been pulled directly from Google Docs and has been added into our Moodle course for us to be able to use. So let's go ahead and just move this document up into the LECTURE MATERIALS section and then hit the Move Right button to tab it in under the appropriate heading. Let's check and see if this worked. Go ahead and click on the Coral Zooxanthellae Symbiosis link and our browser attempts to open up a file, and it's going to open it with a default text editor for us automatically. Go ahead and hit OK, and the file should download and open up, and your students should now be able to read the document that you posted directly from Google Docs.
Let's go ahead and close these windows. So now we've been able to post that document. Go ahead and scroll back up to the top of your page in Moodle and then go ahead and log back out. And that's how easy it is to connect your Google Docs account directly into your Moodle account.
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Access exercise files from a button right under the course name.
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