Moodle 2.1 Essential Training for Students
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Moodle 2.1 Essential Training for Students

with Chris Mattia

Video: Managing the My private files block

Now, let's go ahead and look at how to manage our Private Files section. Inside of many courses, you can oftentimes find a block that says My private files and there is a link to manage My private files right from there. You can also access your Private Files section from your course homepage and from many other pages throughout the Moodle site. I am going to go into the Manage my private files setting by clicking on the button here. When I get into there, you'll notice that there is just simply a place for me to upload some files. I'll go ahead and click the Add button, so I can add individual files.

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Watch the Online Video Course Moodle 2.1 Essential Training for Students
1h 7m Beginner Aug 24, 2011

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In this course, author Chris Mattia explores Moodle's rich learning environment and helps students successfully navigate a typical Moodle course. Serving as a reference guide, the course provides instruction on key Moodle functions, such as posting materials to student's blog, participating in live chats with other students, completing assignments online, accessing grades and instructor feedback, and more.

Topics include:
  • Customizing a student profile
  • Maintaining a personal blog
  • Messaging inside Moodle
  • Managing personal calendars
  • Viewing documents
  • Using Moodle's built-in discussion boards
  • Collaborating with other students using wikis
  • Contributing online glossaries
  • Taking an online quiz
Subject:
Education + Elearning
Software:
Moodle
Author:
Chris Mattia

Managing the My private files block

Now, let's go ahead and look at how to manage our Private Files section. Inside of many courses, you can oftentimes find a block that says My private files and there is a link to manage My private files right from there. You can also access your Private Files section from your course homepage and from many other pages throughout the Moodle site. I am going to go into the Manage my private files setting by clicking on the button here. When I get into there, you'll notice that there is just simply a place for me to upload some files. I'll go ahead and click the Add button, so I can add individual files.

Currently, there are no files inside of my Private files section. But I can go ahead and click on the Upload a file button, and then I can go back to the same file picker that we saw in the previous movie. I will go ahead and hit the Browse button and here I can see a variety of different documents that I have. Here is that Thesis Statement document that I just handed in. Let me go ahead and add that document into my Private files section. To do this, I'll simply click on the document and hit Open, then hit Upload this file. The document appears inside of my Private files section.

I then need to make sure that I hit the Save Changes button, or else the document will simply disappear. Moodle will not keep track of any documents that you upload into there unless you click that Save button. Okay, that's uploading a single file. That will be pretty painful to have to do that over-and-over and since my Private files is a space that's shared amongst all of my courses, I want to be able to create a little organization. So to see where the Private files section is elsewhere, I am going to go ahead and return back out to the main homepage and then I am going to click on the My home link in the Navigation section.

That will take me into my personal homepage for Moodle that I can access from any of my courses. Here is another block that has my private files in it. This block is the exact same block that we saw inside of our Coral course. I just want to bring you over here so that you could see that it really was a shared space amongst your entire Moodle server. Let's go back into Manage my private files and now I'll go ahead and create a folder and I am going to call this folder Biology 432, because that's the number of the course that I'm working on.

So I'll go ahead and hit OK. I've got my folder there. Now, let's go ahead and move this document into that folder. Click the drop-down menu and choose the Move option from it. Now, I can choose where I want to put that document. I'll go ahead and double-click the link for the text and then click the Move button. The document then moves inside of my Biology folder. Let's go ahead and add some other files into this folder, but we'll batch upload many documents at once. To do that, I need to first go out to my desktop. So I am going to minimize my browser, and now I've got this elvis folder on my desktop.

I will go ahead and open that up, and here are those other items. I want to upload all of these at one time. So to do that, what I need to do is Moodle will only allow me to upload one single file at a time, but if I can create a zip file that has all of these items in it, then I can upload that one zip file and unzip it. So to create a zip file, all I need to do is click on one of the items in my list, hold down the Command or Ctrl key on my keyboard, and then select the other items in my list that I want to have included in the zip file.

Notice that I did not select the Thesis Statement document because that one has already been uploaded. Now, in order to create the zip file, on the Mac I will hold down the Ctrl key and click on one of the items and on Windows I'll simply right-click. On the Mac, I will select Compress 4 Items. On Windows, I'll select Send To > Compress Zip. A new zip file should be created for us. On the Mac, it's called Archive.zip. This is the file that I want to upload, and now I'll go back over to my browser. This time I'll click the Add button.

I should still be in my Upload a file section of my File picker and I'll click on the Browse button. Here is that Archive.zip file. I'll go ahead and select that and hit Open. Next, I'll hit the Upload this file button and the zip file is uploaded into my folder. I can click the menu item next to it and select Unzip. All the documents unpack. Now, if you created this archive on a Mac, you will have this _MACOSX folder. Go ahead and click the drop-down next to that and select Delete. You don't need the file.

It's just something extra that gets created. You can also click the same drop-down next to the zip archive and delete that as well. Now we've uploaded all of these other documents and we're able to select those when we go to hand in additional items inside of our course. Make sure that you click the Save changes button or all of these changes that we just made will not be saved by Moodle. Now when we look at our My private files section, we can see we've got a folder called Biology 432, and I can click the little Plus icon next to it, and I can see all the documents that I have inside of that folder.

Let's go ahead and return back to our course. I'll click on the Home link in the breadcrumbs and then click back on the name of my course, and now I am back inside of my class, and there again My private files section with my folder and all of my documents in it.

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