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Every user in Moodle has their own personal file storage area, known as private files. This is useful if you're a teacher if you like to organize your documents privately, and only display them on your course page when you're ready, and it's useful also for students who might do a piece of work during school hours, save it, and then continue it and submit it to their teacher later on in the evening. In this video, we'll look at where private files is, how we can upload to it, and how we can then use the files later in our course.
And the way we use this as teachers is similar to how our students would use it and so this is something you might wish to explain to them also. One way of finding and accessing our private files is by going to the navigation block and clicking My Profile, My Private Files. As a teacher, we can also make my private files easier for our students to access by adding a my private files block. To do this, we need to turn the editing on either by clicking the button top right or by going to the settings block and clicking the link Turn Editing On and then scrolling down to add a block and choosing the My Private Files block.
We can then position this in our course in a place that's easy for our students to get to and then, we see that we have a button, Manage My Private Files, and this takes us to the area. This would be the same area as if we accessed it from the navigation block. Here we could create a folder and upload to it we could drag and drop files in, if we wanted to, and our browser and Moodle admin settings allowed or we could click the button to add from the file picker. I'm going to do just that. So, I've clicked Add, I'm going to click the button Upload A File, and I've got a terms and conditions policy document which I want to save in my private files to display later.
I don't need to change the name, the author is me. I can change the license, but remember, it doesn't appear on the course page and then when I click Upload This File, it appears there. However, it's important, with your private files, to make sure you click Save the Changes, to ensure that it's uploaded. What we can then do is, if we go to add a file to our course page, for example, by clicking the link, add an activity or resource and choosing the option file as we have done previously in another video, we then have the ability to search in our private files to locate a document.
So, if I click the button Add and then instead of going to upload a file, I click on Private Files, there is the option to choose my terms and conditions document. And another very useful thing to know, as I click on it to select it, is that I can either make a copy of it, or I can click the button to create what's called an alias, or a short cut. And if I select this then I can actually re-upload and change the my private files copy of the document in my private files, and then anywhere it displays in whichever courses I have on Moodle, those changes will be updated.
So this could be very useful if I have a document such as my policies or terms and conditions, because then I can display it in several course, but only update it once and have that update reflected everywhere. So in this video we've looked at private files, what they are, where they are on Moodle, and how we can upload to them and retrieve them for use in our course, and private files are useful also to our students.
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