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Giving access to private files

From: Moodle 2.4 Essential Training

Video: Giving access to private files

Every user in Moodle has their own personal file storage area, known as private files. This is useful if you're a teacher if you like to organize your documents privately, and only display them on your course page when you're ready, and it's useful also for students who might do a piece of work during school hours, save it, and then continue it and submit it to their teacher later on in the evening. In this video, we'll look at where private files is, how we can upload to it, and how we can then use the files later in our course.

Giving access to private files

Every user in Moodle has their own personal file storage area, known as private files. This is useful if you're a teacher if you like to organize your documents privately, and only display them on your course page when you're ready, and it's useful also for students who might do a piece of work during school hours, save it, and then continue it and submit it to their teacher later on in the evening. In this video, we'll look at where private files is, how we can upload to it, and how we can then use the files later in our course.

And the way we use this as teachers is similar to how our students would use it and so this is something you might wish to explain to them also. One way of finding and accessing our private files is by going to the navigation block and clicking My Profile, My Private Files. As a teacher, we can also make my private files easier for our students to access by adding a my private files block. To do this, we need to turn the editing on either by clicking the button top right or by going to the settings block and clicking the link Turn Editing On and then scrolling down to add a block and choosing the My Private Files block.

We can then position this in our course in a place that's easy for our students to get to and then, we see that we have a button, Manage My Private Files, and this takes us to the area. This would be the same area as if we accessed it from the navigation block. Here we could create a folder and upload to it we could drag and drop files in, if we wanted to, and our browser and Moodle admin settings allowed or we could click the button to add from the file picker. I'm going to do just that. So, I've clicked Add, I'm going to click the button Upload A File, and I've got a terms and conditions policy document which I want to save in my private files to display later.

I don't need to change the name, the author is me. I can change the license, but remember, it doesn't appear on the course page and then when I click Upload This File, it appears there. However, it's important, with your private files, to make sure you click Save the Changes, to ensure that it's uploaded. What we can then do is, if we go to add a file to our course page, for example, by clicking the link, add an activity or resource and choosing the option file as we have done previously in another video, we then have the ability to search in our private files to locate a document.

So, if I click the button Add and then instead of going to upload a file, I click on Private Files, there is the option to choose my terms and conditions document. And another very useful thing to know, as I click on it to select it, is that I can either make a copy of it, or I can click the button to create what's called an alias, or a short cut. And if I select this then I can actually re-upload and change the my private files copy of the document in my private files, and then anywhere it displays in whichever courses I have on Moodle, those changes will be updated.

So this could be very useful if I have a document such as my policies or terms and conditions, because then I can display it in several course, but only update it once and have that update reflected everywhere. So in this video we've looked at private files, what they are, where they are on Moodle, and how we can upload to them and retrieve them for use in our course, and private files are useful also to our students.

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This video is part of

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Moodle 2.4 Essential Training

64 video lessons · 3487 viewers

Mary Cooch
Author

 
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  1. 3m 29s
    1. Welcome
      1m 13s
    2. Using the exercise files
      23s
    3. Surveying our project for this course
      1m 53s
  2. 24m 45s
    1. Obtaining Moodle
      3m 12s
    2. Logging in and moving around
      3m 28s
    3. Editing your profile
      2m 57s
    4. Using the text editor
      1m 58s
    5. Choosing your course layout
      3m 49s
    6. Setting up your course
      2m 24s
    7. Adding a banner
      3m 19s
    8. Adding a welcome message
      3m 38s
  3. 5m 58s
    1. Announcing course events
      1m 50s
    2. Using the calendar
      2m 19s
    3. Adding events blocks
      1m 49s
  4. 21m 8s
    1. Uploading your course information
      3m 56s
    2. Understanding the edit icons
      2m 35s
    3. Uploading a folder of exam papers
      3m 47s
    4. Giving instructions to your students
      2m 30s
    5. Displaying a YouTube video
      3m 26s
    6. Linking to a useful website
      2m 6s
    7. Embedding widgets into your course
      2m 48s
  5. 14m 40s
    1. Manually enrolling students
      1m 48s
    2. Allowing students to self-enroll
      2m 25s
    3. Putting your students into groups
      2m 54s
    4. Giving access to private files
      3m 38s
    5. Setting up messaging
      2m 21s
    6. Seeing who's online
      1m 34s
  6. 18m 5s
    1. Creating a discussion forum
      3m 53s
    2. Setting up a chat room
      3m 10s
    3. Blogging
      2m 57s
    4. Creating a wiki
      4m 12s
    5. Creating a glossary
      3m 53s
  7. 26m 45s
    1. Setting up a text assignment
      4m 9s
    2. Setting up a file assignment
      3m 50s
    3. Making a group assignment
      4m 3s
    4. Using blind marking
      3m 35s
    5. Student view of an assignment
      2m 14s
    6. Grading an assignment
      1m 57s
    7. Dealing with deadlines
      1m 35s
    8. Downloading assignments
      1m 50s
    9. Uploading feedback files
      3m 32s
  8. 12m 59s
    1. Gradebook overview
      2m 16s
    2. Organizing your gradebook
      1m 51s
    3. Manually adding grades
      1m 44s
    4. Adding custom scales
      2m 44s
    5. Importing and exporting grades
      4m 24s
  9. 11m 32s
    1. Overview of Moodle's quiz
      1m 38s
    2. Setting up a quiz front page
      3m 39s
    3. Adding questions to a quiz
      4m 6s
    4. Student view of a quiz
      2m 9s
  10. 10m 51s
    1. Feedback, Choice, or Survey?
      3m 2s
    2. Online voting with Choice
      4m 8s
    3. Getting student feedback
      3m 41s
  11. 14m 19s
    1. Enabling activity completion
      3m 42s
    2. Restricting access to activities
      3m 40s
    3. Enabling manual self-completion for a course
      2m 35s
    4. Enabling automatic course completion
      2m 56s
    5. Viewing completion reports
      1m 26s
  12. 11m 59s
    1. Viewing reports and logs
      2m 36s
    2. Importing from other courses
      2m 18s
    3. Backing up your course
      2m 8s
    4. Restoring a course
      3m 22s
    5. Resetting your course at year-end
      1m 35s
  13. 52s
    1. Next steps
      52s

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