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Moodle 1.9 Essential Training for Teachers

Exporting a calendar to Outlook


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Moodle 1.9 Essential Training for Teachers

with Chris Mattia

Video: Exporting a calendar to Outlook

Let's go ahead and now subscribe to our calendar inside of Moodle with our Local Calendar program. In this case, we're going to go ahead and use our Outlook Mail program. We've already got it up in running here you can see and we currently do not have any calendars or any calendar items listed inside of our calendar. So we'll go ahead and jump back into our web browser and we're inside of the Calendar Link, inside of our course and we'll scroll all the way to the bottom of our page. There is a link here for Export Calendar and you can see the format is iCal. Now, iCal is an open standard format that's out on the Internet. So we'll go ahead and click the link for Export calendar. Our page is going to refresh.
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  1. 8m 21s
    1. Welcome
      2m 8s
    2. Course overview
      5m 22s
    3. Using the exercise files
      51s
  2. 34m 55s
    1. Getting started
      2m 59s
    2. Installing Moodle on a Mac
      8m 45s
    3. Installing Moodle on a Windows computer
      14m 24s
    4. Creating user accounts
      3m 55s
    5. Creating a new course
      3m 0s
    6. Just enough site administration to get you going
      1m 52s
  3. 41m 16s
    1. Logging in and getting oriented with Moodle
      5m 8s
    2. Customizing your profile
      4m 7s
    3. Customizing course settings
      3m 49s
    4. Editing the header block
      1m 33s
    5. Posting a course syllabus
      3m 55s
    6. Communicating news to students
      3m 5s
    7. Managing files and folders
      3m 41s
    8. Posting lecture slides
      3m 11s
    9. Setting up the gradebook
      5m 35s
    10. Sending email to the class
      2m 54s
    11. Creating a simple assignment
      4m 18s
  4. 51m 28s
    1. HTML editor overview
      10m 11s
    2. Formatting text
      8m 42s
    3. Creating tables
      9m 36s
    4. Creating internal links
      7m 27s
    5. Creating external links
      7m 2s
    6. Inserting local pictures with HTML
      3m 55s
    7. Inserting pictures from Flickr
      4m 35s
  5. 49m 22s
    1. Preparing images
      6m 53s
    2. Batch-uploading files
      5m 58s
    3. Posting image files
      2m 33s
    4. Posting a photo gallery
      3m 45s
    5. Preparing audio files
      10m 14s
    6. Posting audio
      3m 50s
    7. Preparing video files
      7m 45s
    8. Posting video
      3m 48s
    9. Inserting video from YouTube
      4m 36s
  6. 37m 11s
    1. Creating a text label
      6m 14s
    2. Linking to a web site
      6m 2s
    3. Creating a text page
      4m 45s
    4. Creating a web page
      10m 56s
    5. Linking to a folder of documents
      4m 18s
    6. Inserting an IMS content package
      4m 56s
  7. 27m 23s
    1. Assignments overview
      2m 13s
    2. Advanced uploading of files
      10m 32s
    3. Online text
      4m 26s
    4. Uploading a single file
      5m 1s
    5. Offline activity
      5m 11s
  8. 11m 39s
    1. Creating a live chat room
      5m 13s
    2. Creating a choice
      6m 26s
  9. 15m 45s
    1. Setting up a simple database
      4m 14s
    2. Creating database fields
      2m 49s
    3. Customizing a database template
      1m 33s
    4. Entering data into a database
      1m 43s
    5. Enabling database auto-linking
      3m 23s
    6. Enhancing a database with file uploads
      2m 3s
  10. 17m 16s
    1. Creating a main glossary
      4m 45s
    2. Adding concepts to the glossary
      3m 16s
    3. Enabling glossary auto-linking
      3m 38s
    4. Enabling students to edit a glossary
      2m 5s
    5. Creating a secondary glossary
      3m 32s
  11. 9m 58s
    1. Creating a forum
      5m 21s
    2. Using a discussion forum
      4m 37s
  12. 32m 17s
    1. Creating a wiki
      7m 3s
    2. Wiki editing basics
      4m 26s
    3. Creating lists
      6m 1s
    4. Subdividing a class wiki
      3m 43s
    5. Adding attachments and images
      2m 54s
    6. Creating external links
      2m 27s
    7. Creating a table
      5m 43s
  13. 1h 9m
    1. Online assessment overview
      1m 38s
    2. Creating question pool categories
      1m 58s
    3. Creating a first question
      6m 24s
    4. Creating true/false questions
      4m 39s
    5. Creating multiple choice questions
      7m 23s
    6. Creating short answer questions
      6m 59s
    7. Creating essay questions
      6m 22s
    8. Creating match questions
      6m 38s
    9. Creating numerical questions
      4m 56s
    10. Importing question pools from Blackboard
      6m 24s
    11. Creating a quiz
      9m 9s
    12. Adding questions to a quiz
      6m 50s
  14. 39m 16s
    1. Gradebook overview
      2m 6s
    2. Completing assignments as a student
      9m 34s
    3. Grading an assignment
      4m 52s
    4. Quick grading
      2m 25s
    5. Grading assignments with uploaded files
      2m 18s
    6. Grading offline assignments
      1m 16s
    7. Grading an online quiz
      3m 30s
    8. Quiz data analysis
      3m 4s
    9. Adding assignments
      2m 3s
    10. Exporting grades
      3m 55s
    11. Importing grades
      4m 13s
  15. 20m 4s
    1. Calendars and events overview
      3m 51s
    2. Creating a new event
      3m 21s
    3. Creating a repeating event
      3m 15s
    4. Exporting a calendar to iCal
      4m 5s
    5. Exporting a calendar to Outlook
      5m 32s
  16. 44m 40s
    1. Course administration overview
      3m 3s
    2. Managing course settings
      12m 48s
    3. Managing user roles
      2m 59s
    4. Managing groups
      4m 51s
    5. Backing up your course
      4m 34s
    6. Restoring data from a backup
      3m 14s
    7. Importing content to another course
      4m 53s
    8. Resetting a course
      3m 24s
    9. Running reports
      4m 54s
  17. 4m 14s
    1. Additional resources
      2m 58s
    2. Goodbye
      1m 16s

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Moodle 1.9 Essential Training for Teachers
8h 34m Beginner May 28, 2009

Viewers: in countries Watching now:

Moodle is an online tool that allows educators to interact with students outside the classroom and manage a course from anywhere. In Moodle Essential Training for Teachers, Chris Mattia shows how this program works for teachers on three levels: disseminating information, creating a forum where ideas are exchanged, and assessing the progress of students. Chris shows how to build course materials with Moodle's HTML editor, post assignments, and save time by using Moodle's grade book to evaluate tests automatically and organize scores. Exercise files accompany the course.

Topics include:
  • Installing and configuring Moodle
  • Preparing media files for distribution inside a Moodle course
  • Posting instructions on the course home page
  • Setting up course-specific glossaries and databases
  • Building assignments students can complete online
  • Using Moodle's built-in email and discussion boards
  • Creating a wiki inside Moodle for students to build and contribute content
  • Developing multimedia exams to assess course comprehension
Subjects:
Elearning Teacher Tools Education Educational Technology Higher Education Student Tools
Software:
Moodle
Author:
Chris Mattia

Exporting a calendar to Outlook

Let's go ahead and now subscribe to our calendar inside of Moodle with our Local Calendar program. In this case, we're going to go ahead and use our Outlook Mail program. We've already got it up in running here you can see and we currently do not have any calendars or any calendar items listed inside of our calendar. So we'll go ahead and jump back into our web browser and we're inside of the Calendar Link, inside of our course and we'll scroll all the way to the bottom of our page. There is a link here for Export Calendar and you can see the format is iCal. Now, iCal is an open standard format that's out on the Internet. So we'll go ahead and click the link for Export calendar. Our page is going to refresh.

Now, we have a couple of options available to us as to how we want to export our calendar. For this export, we'll go ahead and make sure we're set to all events, and we'll say Recent and the next 60 days because we want all the current information throughout as much of the semester as we can get. Now, there is two ways we can go about subscribing to our calendar. Now, I'll go ahead and show you both ways. The first way is to simply click the Export button. When we click the Export button, Windows is going to attempt to download a file called icalexport.ics and it should default to trying to open with your default calendar program.

Now, if you're not using Microsoft Outlook, there are a variety of other calendar programs that support the ICS format. Just go ahead and check with your local calendar program and see if it supports the ICS format. Most of them do. So we'll go ahead and make sure we set the Open With set to Microsoft Outlook and we'll simply click the OK button. The calendar will then get download and you can see it listed here in our other calendars and it's listed as iCal Export. We can then see the different events for the week that are being pushed directly into our calendar. So our calendar updates with all the information that we've entered into our online calendar.

This is a great way for you to get the information that you've got in your calendar for your course directly out to your students, so that they can use it inside of whatever local program they're using to manage their calendars. The one disadvantage to using the Export button is that you're just getting a snapshot of the information that's in your Moodle calendar. Now, if we go and when we make a change to the Moodle calendar, your Outlook calendar will not update if you use this method. But if you've already set up all your calendar events for the entire semester, this is a nice way to get that information out to your students.

Let's go ahead and right-click on our dropdown here for Other Calendars and we'll choose to delete the iCal Export. We'll go ahead and say Yes, and we're back to not having anything inside of our calendar. Next, we'll come back over to Moodle, and we'll go ahead and select the button for Get calendar URL. When we click on that, a little frame is going to pop-up here for us and there's going to be a complete URL here. Let's go ahead and select that URL, and we'll go ahead and copy it with Ctrl+C on our keyboard. Then we'll jump back over to our Outlook program or whatever calendaring program that you're using.

Next, we're going to want to go to the Tools menu, and come down to Account Settings. Once we select Account Settings, you want to come over to the Internet Calendars tab, and click the New button. It's going to ask us for the URL of where our calendar is currently located. We'll go ahead and paste with Ctrl+V that URL that we just copied inside of Moodle. Now, when we click Add, we should get a pop-up that's going to ask us some general information about what we want to call this calendar. We'll change the name from Export Execute to BIOL432.

We can give a description if we'd like inside of here. We can also choose whether or not we want to download any attachments for this internet calendar, and we can choose how we want to update, whether we want the calendar to be updated every time we hit Send and Receive or not. We'll go ahead and leave that box checked, and we'll click OK. We should now see a listing for our Internet calendars for BIOL432. We'll go ahead and click the Close button. Now, it doesn't appear that anything has changed. We'll go ahead and click the Other Calendars, and it will reveal that there is a calendar listed here now called BIOL432.

When we check the box next to it, your Outlook program is going to go out to your Moodle server and it's going to get all the calendar events that have been created inside of Moodle, and is going to put them directly inside of your local Outlook calendar. The great advantage to using the internet calendar link as opposed to the export and download the ICS file is that as changes are made now to your Moodle calendar, those changes will automatically be updated inside of your local calendar for Outlook.

So this is a great way to keep your students up-to-date and informed about all the goings-on inside of your course. Here you can see that we do have the live chat session with Dr. Hatch that we've set up earlier. All of our times for our courses are all set up properly as well. So everything appears to be working. We'll go ahead and close our Outlook program, and we'll return back to the main calendar page by clicking on the link for calendar.

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