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Let's step back into our bins for a moment to talk about proper bin organization. In this lesson, we'll talk about how sorting and sifting clips can help you isolate exactly what you're looking for as you're putting your program together. So I have a bin here and it has quite a few clips in it, and I want to give a little bit more definition to these clips. The way I do that is by adding custom columns. If you remember, there were three bin views: Text view, Frame view, and Script view. We're going to stay in Text view.
And let's go ahead and expand this over. You'll notice that right now I'm in Custom view, and Custom view, by default, starts out just having the clip name and nothing else. If you remember, we could switch between all of these various views that matched different points in the post-production process. Let's go back to Custom. And I'm going to add a custom column, and the way I do that is to just click right up here in the heading right, next to name, and I'm going to type a custom column.
The first one I'm going to use is the Rating column. Just type it in and press Enter. And now I can put in a rating for each one of my clips. Ideally, you will go ahead and load these clips and go through and play them and see how much you like them and then give them a rating from one to four stars. I'm not going to do that right now, but I do want to make sure that you know how to do that, so I'm just going to type in one star here. And we'll go ahead and give this a rating of two stars, and three, and four.
This is a little arbitrary. You're going to go through and actually make your own decisions based on how you like these clips. However, there is a shortcut I want to show you. If you hold down Alt, or Option on a Mac, and you click in a cell, it's going to show you everything that you've previously populated. So, that's a nice shortcut to help you out as you go forward. So, I have here clips that I've already attached a rating and a composition label to, so what can we do with this information? At its most basic level, you can sort this information alphanumerically.
So, if I wanted to click on the Ratings column and right-click and Sort on Column, Ascending, it's going to rate all of my clips from one star to four. I like to have all of my best clips at the top, so you can choose Sort on Column, Descending and that will sort that for you. You can also sort within a sort. So, if I Shift+Click over on composition and then Sort on Column, Descending, what it did was it grouped together the like composition shots within my ratings.
And descending means reverse alphabetical order, so you can see that that's what it's done. But basically, I have all of my four-star long shots grouped together, all of my four-star close-ups grouped together, and on down the line. Now sorting is very useful, but I really like to sift, and I want to show you how to do that now. So, I'm going to open up my Bin Fast menu and choose Custom Sift. And we have here just a database. We're able to search for clips that either contain, begin with, or match exactly with certain text in a certain column.
So, let's go ahead and find all of our best long shots, because I know that I need a really good long shot to follow the medium shot that I just edited in to the Timeline. So, I'm just going to type in three stars, because I consider anything three stars and above good, and because four stars also contains three stars, this will pull up all of my three- and four-star shots. And so I want to have it in the Rating column, and I want it to be my long shots from the Composition column.
I'll apply, and you can see that it filtered out all of the clips that did not meet that criteria, and now I only have three to choose from. Well, I can get down deeper, and if I wanted to find all of my three-star and above long shots where it's from the back, I can just type in some text there-- and I'm just going to go ahead and change this to Name column though--apply, and it filters it down even further.
So, this is a way for you to really burrow down and see exactly what you want to work with. I'm going to clear this out so I can show you how to use both sets of this text fields. Let's go ahead and find all of the best long shots and best medium shots to go after the close-up I just edited into the Timeline. So, I'm just going to type in three stars. And you know what? I don't even need to really change my column because it can find it in any column and no other column has stars, so I'm just going to leave that unchecked for right now.
And I'll just type in LS, and same thing down here, three stars and above, because it contains three stars, MS, and let's go ahead and apply, and you'll notice that it brought forth all of my three-star and above long shots and medium shots, and I have a little bit less material to sift through as I'm finding a shot that can come after my close-up. So, as you can see, the bin is a great organizational tool, and it can certainly be your friend.
Be sure to organize your bin materials well so that these powerful databases can work for you in helping you find exactly what you need, exactly when you need it. Projects can get pretty large, with literally hundreds of clips across dozens of bins, so using Sort and Sift are often a necessity.
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