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Understanding AutoSave and documents in the cloud

From: Mac OS X Mountain Lion Essential Training

Video: Understanding AutoSave and documents in the cloud

You understand that with iCloud you can sync much of your personal correspondents and data. But you can also sync documents. Better yet, you needn't worry terribly about choosing the Save command every time you want to save your document. The OS can do it for you in supported applications. And let's take a look. We'll start with TextEdit, which we'll launch from Spotlight, press return. And here is our TextEdit window. And I'm going to choose Open to show you something. Now normally, if you started TextEdit for the very first time, this is what you'll see, this large window that says iCloud for TextEdit, indicating that this works with iCloud.

Understanding AutoSave and documents in the cloud

You understand that with iCloud you can sync much of your personal correspondents and data. But you can also sync documents. Better yet, you needn't worry terribly about choosing the Save command every time you want to save your document. The OS can do it for you in supported applications. And let's take a look. We'll start with TextEdit, which we'll launch from Spotlight, press return. And here is our TextEdit window. And I'm going to choose Open to show you something. Now normally, if you started TextEdit for the very first time, this is what you'll see, this large window that says iCloud for TextEdit, indicating that this works with iCloud.

You'll also see the New Document button, and that's the one we'll press, so I'm going to close the old one. Click on New Document, and here's our new document window. Now let's type something in this. Now you notice that when I type something in TextEdit, it says Edited at the very top of the window. This indicates that you've added to the last saved version of the document, in which case I had nothing at all but now I have something, and it shows edited. Now I'm going to save the file, so I'll press Command+S to save it.

And you'll notice the where pop-up menu. By default, TextEdit will save documents to iCloud if you have an iCloud account enabled and your documents and data option enabled. You don't have to save to iCloud if you don't want to. You could choose to save it on your local drive. So I could save it to my documents folder. But for now, I'm going to leave it in iCloud, and then I'll click on save. When I do that, that little Edited entry disappears. I tap one key and Edited appears again. Now let's add some more text.

Now if I click on Edited, and the triangle, it will allow me to revert to Last Saved because I haven't saved it again. So I do that, revert, and I'm back to my previous version. And this works this way because both versions have been saved without you having to do anything about it, and this is called auto save. Now let's go back up to that triangle menu again. Now notice I can't revert back to the previous version but I can browse all versions, let's do that. When I do that, a Time Machine-like interface appears.

Here's my original saved version and here's the version I edited. If I want to restore the version that I edited, I click on it, I click restore and that version is back. There are more things you can do with that triangle menu. One thing is I can rename my file, and when I do that, its name changes in the title bar. This saves you from having to save it through a menu command. And press return, and now I have a new name for my document. What else could I do? I could also move it somewhere else, so currently it's an iCloud.

Now I want it to be in my Documents folder. I click move, and now it's moved to my Documents folder. Note that when I do this, it's no longer in iCloud. Well, what if I want to put it back in iCloud? OK. This time I can move it to iCloud because it knows it's on my Mac so I can put it back. Move to iCloud, yes indeed, now it's in iCloud. I can also duplicate the document. Here's my copy, I don't care to, so I'll delete that copy.

And let's add a little more text. And when I try to do that I'm told that it's locked, so that I have to unlock it. And I'll click on save. Now let's quit TextEdit, now let's launch it again. And now instead of seeing that iCloud is tied to TextEdit, I see this window, indicating all the documents that I've saved in TextEdit. I can see those that I have in iCloud and I can also see those that are on my Mac. And when I see that, I can go through my folders and dig down and find my TextEdit files.

But instead I'll go back to iCloud. I then select that document, click on open, and there's my file. Now this works not only with TextEdit but also with Pages. And here's Pages. And these are the documents that I've saved using my iCloud account. To open one, same idea, open it here, it opens from iCloud and I can then work in Pages. I go to the top, and here's that little triangle again showing me the same kind of features that I had in TextEdit.

And that's the idea behind auto save and documents in the cloud. Again, this doesn't work with all applications, they must be written to be compatible with iCloud. And currently, the list of compatible applications is limited to a few Apple applications including the iWorks Suite, TextEdit, and Preview. More applications are likely to be supported in the future.

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This video is part of

Image for Mac OS X Mountain Lion Essential Training
Mac OS X Mountain Lion Essential Training

76 video lessons · 20969 viewers

Christopher Breen
Author

 
Expand all | Collapse all
  1. 1m 4s
    1. Welcome
      1m 4s
  2. 6m 56s
    1. Installing Mountain Lion
      6m 56s
  3. 47m 16s
    1. Personalizing the interface
      4m 11s
    2. Touring the Finder
      3m 29s
    3. Staying current with Software Update
      2m 52s
    4. Configuring Gatekeeper settings
      3m 17s
    5. Getting on the Internet
      5m 36s
    6. Setting up iCloud
      4m 55s
    7. Understanding AutoSave and documents in the cloud
      4m 42s
    8. Configuring Mail, Contacts, and Calendar
      4m 33s
    9. Configuring your printer
      3m 39s
    10. Protecting your data with Time Machine
      4m 28s
    11. Learn your way around the Mac App Store
      5m 34s
  4. 11m 17s
    1. Finding files with Spotlight
      6m 6s
    2. Digging deeper with Finder searches
      5m 11s
  5. 23m 35s
    1. Configuring basic personal preferences
      11m 15s
    2. Adjusting Input Device preferences
      9m 38s
    3. Examining the basic system preferences
      2m 42s
  6. 1h 13m
    1. Organizing workspaces with Mission Control
      5m 49s
    2. Modifying Language & Text settings
      4m 5s
    3. Optimizing Security & Privacy settings
      6m 18s
    4. Getting notifications
      4m 38s
    5. Configuring displays and AirPlay
      2m 20s
    6. Using Energy Saver
      6m 1s
    7. Setting up Bluetooth wireless devices
      3m 39s
    8. Sharing files on a network
      6m 1s
    9. Configuring sharing
      6m 28s
    10. Editing your users and groups
      6m 48s
    11. Setting rules with Parental Controls
      7m 4s
    12. Taking notes with Dictation & Speech
      6m 0s
    13. Exploring the Accessibility settings
      5m 54s
    14. Listening with Sound
      2m 53s
  7. 36m 2s
    1. Organizing your business with Mail
      12m 42s
    2. Scheduling time with Calendar
      8m 32s
    3. Keeping tabs with Contacts
      5m 30s
    4. Tracking your tasks with Reminders
      3m 39s
    5. Staying in touch using Messages
      5m 39s
  8. 37m 18s
    1. Tracking your documents in TextEdit
      7m 3s
    2. Looking up words in Dictionary
      1m 56s
    3. Keeping notes with Notes
      3m 48s
    4. Working with images in Preview
      6m 14s
    5. Working with PDFs in Preview
      4m 27s
    6. Installing fonts with Font Book
      4m 42s
    7. Posting a note in Stickies
      1m 55s
    8. Adding things up with Calculator
      4m 46s
    9. Organizing apps with Launchpad
      2m 27s
  9. 34m 5s
    1. Navigating the web
      3m 38s
    2. Working with bookmarks
      4m 49s
    3. Using Reading List
      2m 4s
    4. Saving web pages and creating web clips
      1m 44s
    5. Viewing and saving PDFs
      3m 24s
    6. Using Safari to search the web
      2m 20s
    7. Opening local files in Safari
      1m 59s
    8. Working with preferences in Safari
      11m 1s
    9. Managing your Internet footprint
      3m 6s
  10. 8m 48s
    1. Playing media in QuickTime
      4m 15s
    2. Recording videos with QuickTime
      4m 33s
  11. 10m 13s
    1. Video conferencing with FaceTime
      3m 38s
    2. Taking pictures in Photo Booth
      3m 47s
    3. The great utility of Image Capture
      2m 48s
  12. 12m 40s
    1. Writing a simple Automator workflow
      4m 15s
    2. Creating an Automator application
      2m 20s
    3. Setting up an Automator calendar workflow
      2m 31s
    4. Creating an Automator service
      3m 34s
  13. 22m 1s
    1. Managing processes in Activity Monitor
      5m 13s
    2. Formatting, partitioning, and repairing storage devices
      8m 58s
    3. Taking care of your passwords
      4m 1s
    4. Setting up a Windows install with Boot Camp
      3m 49s
  14. 14m 57s
    1. Creating a boot drive
      3m 19s
    2. Understanding and configuring permissions
      4m 5s
    3. Exploring troubleshooting techniques
      7m 33s
  15. 19m 35s
    1. Getting your game on
      4m 1s
    2. Integrating with Facebook and Twitter
      2m 38s
    3. Advanced tips and tricks
      9m 35s
    4. Sharing files with AirDrop
      3m 21s
  16. 30s
    1. Goodbye
      30s

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