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You understand that with iCloud you can sync much of your personal correspondents and data. But you can also sync documents. Better yet, you needn't worry terribly about choosing the Save command every time you want to save your document. The OS can do it for you in supported applications. And let's take a look. We'll start with TextEdit, which we'll launch from Spotlight, press return. And here is our TextEdit window. And I'm going to choose Open to show you something. Now normally, if you started TextEdit for the very first time, this is what you'll see, this large window that says iCloud for TextEdit, indicating that this works with iCloud.
You'll also see the New Document button, and that's the one we'll press, so I'm going to close the old one. Click on New Document, and here's our new document window. Now let's type something in this. Now you notice that when I type something in TextEdit, it says Edited at the very top of the window. This indicates that you've added to the last saved version of the document, in which case I had nothing at all but now I have something, and it shows edited. Now I'm going to save the file, so I'll press Command+S to save it.
And you'll notice the where pop-up menu. By default, TextEdit will save documents to iCloud if you have an iCloud account enabled and your documents and data option enabled. You don't have to save to iCloud if you don't want to. You could choose to save it on your local drive. So I could save it to my documents folder. But for now, I'm going to leave it in iCloud, and then I'll click on save. When I do that, that little Edited entry disappears. I tap one key and Edited appears again. Now let's add some more text.
Now if I click on Edited, and the triangle, it will allow me to revert to Last Saved because I haven't saved it again. So I do that, revert, and I'm back to my previous version. And this works this way because both versions have been saved without you having to do anything about it, and this is called auto save. Now let's go back up to that triangle menu again. Now notice I can't revert back to the previous version but I can browse all versions, let's do that. When I do that, a Time Machine-like interface appears.
Here's my original saved version and here's the version I edited. If I want to restore the version that I edited, I click on it, I click restore and that version is back. There are more things you can do with that triangle menu. One thing is I can rename my file, and when I do that, its name changes in the title bar. This saves you from having to save it through a menu command. And press return, and now I have a new name for my document. What else could I do? I could also move it somewhere else, so currently it's an iCloud.
Now I want it to be in my Documents folder. I click move, and now it's moved to my Documents folder. Note that when I do this, it's no longer in iCloud. Well, what if I want to put it back in iCloud? OK. This time I can move it to iCloud because it knows it's on my Mac so I can put it back. Move to iCloud, yes indeed, now it's in iCloud. I can also duplicate the document. Here's my copy, I don't care to, so I'll delete that copy.
And let's add a little more text. And when I try to do that I'm told that it's locked, so that I have to unlock it. And I'll click on save. Now let's quit TextEdit, now let's launch it again. And now instead of seeing that iCloud is tied to TextEdit, I see this window, indicating all the documents that I've saved in TextEdit. I can see those that I have in iCloud and I can also see those that are on my Mac. And when I see that, I can go through my folders and dig down and find my TextEdit files.
But instead I'll go back to iCloud. I then select that document, click on open, and there's my file. Now this works not only with TextEdit but also with Pages. And here's Pages. And these are the documents that I've saved using my iCloud account. To open one, same idea, open it here, it opens from iCloud and I can then work in Pages. I go to the top, and here's that little triangle again showing me the same kind of features that I had in TextEdit.
And that's the idea behind auto save and documents in the cloud. Again, this doesn't work with all applications, they must be written to be compatible with iCloud. And currently, the list of compatible applications is limited to a few Apple applications including the iWorks Suite, TextEdit, and Preview. More applications are likely to be supported in the future.
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