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Tweaking your account settings

From: Mac OS X 10.5 Leopard Beyond the Basics

Video: Tweaking your account settings

If you have looked at my Leopard Essential Training title, you know how to create an email account. We will now look at ways to tweak your account, so that they will be more useful to you. First thing we will do is we will launch mail. Choose preferences and click the Accounts option. The account information tab allows us to spend a little time with the outgoing mail server, which is the SMTP area. Why bother? Well suppose you have more than one email account, say a POP account at home, a work account and then perhaps a free Gmail account? You may notice that when you take your laptop on the road, you can't send from your home pop account, this is because the location you are attempting to send from a hotel or a coffee shop, for example doesn't allow mail relaying through it's ISP, meaning you are trying to send from one ISP's SMTP server through another ISP's SMTP server a technique that spammers often use.

Tweaking your account settings

If you have looked at my Leopard Essential Training title, you know how to create an email account. We will now look at ways to tweak your account, so that they will be more useful to you. First thing we will do is we will launch mail. Choose preferences and click the Accounts option. The account information tab allows us to spend a little time with the outgoing mail server, which is the SMTP area. Why bother? Well suppose you have more than one email account, say a POP account at home, a work account and then perhaps a free Gmail account? You may notice that when you take your laptop on the road, you can't send from your home pop account, this is because the location you are attempting to send from a hotel or a coffee shop, for example doesn't allow mail relaying through it's ISP, meaning you are trying to send from one ISP's SMTP server through another ISP's SMTP server a technique that spammers often use.

Within the outgoing mail server area, there is couple of things that you can try. From the Pop-Up menu choose, Edit Server List. In the sheet that appears, select your regular SMTP server and then click the Advanced tab. In the Server Port field, enter 587, you can leave your other settings alone. You use Port 587 because many ISPs use it as an alternate SMTP port and unlike the default SMTP port 25 they don't restrict Port 587.

It doesn't work, no problem. If you don't have a Gmail account, signup for one for free from Gmail.com. Here you see the option to signup for Gmail, this will walk you right through the process. We don't need to do that, just follow along and you will be fine. Gmail lets you acquire POP as well as IMAP accounts. You may recall the POP accounts are those that store your mail locally meaning on your Mac and IMAP accounts store mail on the central server and you access your mail through a live connection to the internet. Now that you have a Gmail account, choose your regular account and return to the outgoing mail server pop-up menu.

From that menu, select SMTP Gmail and then the name of your account. This tells mail to send email from this account from Gmail rather than the receiving accounts, SMTP server. You do this because Gmail is rarely blocked in public places. And don't worry when people receive your email, the return address will be from your regular account rather than from your Gmail account. When they reply, you will receive their message on your regular account not on Gmail. One thing to note, if you don't want to go through all this bother, you can simply create a message.

And we will send from this account, that won't really send. You try to send it and up comes a sheet that tells you, I am sorry I can't send from this SMTP server, let's use something else instead and then you choose which one you want to try to send from. The tip, I offered previously was a much more permanent solution, it's always going to send from Gmail. This is a temporary solution where if a particular account won't send at that moment, you can try a different SMTP server and you are on your way. We will return to Mail Preferences and look at the Mailbox Behaviors tab.

There is not a lot to say here other than that this is where you determine how notes are stored, how often sent messages are erased, if they ever are, when junk mail is erased again, if you choose to have it done automatically and how trashed messages are dealt with. How you configure these settings is largely up to you. I feel better knowing that I always have a copy of my sent messages, should I need to go back and check on something that I allegedly promised. Now look at the Advanced tab, which is more interesting. The first option is Enable This Account, with this on mail will show the account under the inbox setting.

Also when you click the Get Mail button, which is here in the upper left, mail will check this account. Next option is include when automatically checking for mail. This is a little different. If you don't want Mail to automatically check this account for mail, disable this option. Note that the account will be check when you use the Get Mail button unless you switch off Enable This Account. Now the options below that change depending on what kind of account you have. In a POP account, you will see Remove Copy from Server after receiving a message.

If you have just have one Mac and you are good at backing up your data, it's fine to switch this option on, particularly if you have an email account that doesn't have a lot of storage. With just 10 or 20 megabytes of email storage, the high resolution images Aunt Noma sends you from her last trip abroad would make subsequent messages from your boss bounce, if you don't remove those huge messages from the server. This will do that automatically. If like me, you have a lot of Macs and an iPod Touch and an iPhone and you retrieve your mail from all these things, leaving messages on the server helps ensure that you can get all your mail at anytime.

Of course having an IMAP account where all your mail is stored on a server is a better solution for this kind of thing. Go back to the IMAP account and you will see the Keep copies of messages for offline viewing. Here again, you can decide how you want to manage your mail. You can keep all your messages and their attachments, all messages, but omit attachments, so you want to see what's in the text, but you don't need the huge attachments to be stored on your Mac. Only messages that you have read and don't keep copies of any of my messages, you decide how you are going to configure this.

Back to POP, Prompt me to skip messages over x number of kilobytes. This option is less necessary now that broadband is so common, but in the modem days, it was really helpful. If you have a very slow connection to the internet, you don't want to have to download a 3 megabyte attachment that includes the picture of some one's cat. With this option on mail will ask you if you want to download pictures over a certain size. Now be careful, you don't set this number too low, like at around 20 kilobytes. If you do, you will see endless warnings make it something like 200 kilobytes and only the largest messages will trigger a warning.

And then below here, we see the Gray Line options. Both IMAP and POP accounts have a gray separator after these options, it indicates that the area below is for more advanced use. Once you have initially set up your email account, you shouldn't have to change these settings. For example, we see IMAP Path Prefix and the port there for IMAP account and then the port for SSL or secured connections and the kind of authentication that you might use. Your ISP or IT person will tell you if these settings need to be changed. We will close accounts and in our next lesson, we will look at organizing and viewing new messages.

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This video is part of

Image for Mac OS X 10.5 Leopard Beyond the Basics
Mac OS X 10.5 Leopard Beyond the Basics

76 video lessons · 26678 viewers

Christopher Breen
Author

 
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  1. 2m 34s
    1. Welcome
      2m 34s
  2. 7m 20s
    1. Getting settled into the interface
      3m 47s
    2. Moving more quickly on your Mac
      3m 33s
  3. 18m 44s
    1. Changing languages with the International system preference
      7m 28s
    2. Adding security with the Security system preference
      5m 30s
    3. Configuring a firewall with the Security system preference
      5m 46s
  4. 28m 26s
    1. Adding a Bluetooth device with the Bluetooth system preference
      4m 6s
    2. Configuring your display with the Displays system preference
      6m 46s
    3. Configuring your input devices with the Keyboard & Mouse system preference
      5m 43s
    4. Printing and faxing with the Print & Fax system preference
      8m 15s
    5. Setting the Sound system preference
      3m 36s
  5. 35m 18s
    1. Setting up your MobileMe account with the system preference pane
      8m 36s
    2. Configuring your network connection with the Network system preference
      15m 46s
    3. Sharing your computer with the Sharing system preference
      10m 56s
  6. 41m 33s
    1. Understanding the Accounts system preference
      5m 46s
    2. Creating a new account with the Accounts system preference
      5m 31s
    3. Limiting access with the Parental Controls system preference
      10m 18s
    4. Updating your Mac with the Software Update system preference
      3m 54s
    5. Using Speech
      4m 19s
    6. Changing your startup disk with the Startup Disk system preference
      3m 17s
    7. The Universal Access system preference: The basics
      5m 44s
    8. The Universal Access system preference: VoiceOver
      2m 44s
  7. 33m 14s
    1. Tweaking your account settings
      6m 53s
    2. Organizing and viewing messages
      3m 30s
    3. Filtering mail with Rules
      11m 45s
    4. Importing and exporting mail
      3m 52s
    5. Mail tips
      7m 14s
  8. 14m 2s
    1. Creating complex iCal events
      4m 17s
    2. Publishing and subscribing to calendars
      4m 39s
    3. Importing and exporting calendars
      1m 47s
    4. Expanding iCal
      3m 19s
  9. 18m 55s
    1. Creating complex contacts
      4m 22s
    2. Importing, exporting, and sharing contacts
      5m 10s
    3. Organizing with Groups and Smart Groups
      7m 15s
    4. Printing from your Address Book
      2m 8s
  10. 17m 17s
    1. Doing more with Bookmarks
      3m 27s
    2. Covering your tracks
      3m 26s
    3. Working locally
      3m 54s
    4. Expanding Safari with Saft and PithHelmet
      6m 30s
  11. 54m 3s
    1. Monitoring your computer with Activity Monitor
      8m 31s
    2. Configuring an airport base station with Airport Utility
      4m 10s
    3. Configuring manual settings on an airport base station
      6m 16s
    4. Copying files with Bluetooth File Exchange
      2m 36s
    5. Setting up a partition with Boot Camp Assistant
      2m 36s
    6. Console
      5m 40s
    7. Storing your passwords with Keychain Assistant
      3m 45s
    8. Using keychain access for more than just passwords
      4m 22s
    9. Transferring user accounts with Migration Assistant
      4m 0s
    10. Monitoring your network with Network Utility
      6m 43s
    11. Using System Profiler
      5m 24s
  12. 23m 3s
    1. Understanding Disk Utility
      2m 18s
    2. Verify and repairing with Disk Utility
      3m 14s
    3. Formatting and partitioning with Disk Utility
      4m 28s
    4. Configuring a RAID with Disk Utility
      4m 13s
    5. Creating disk images with Disk Utility
      5m 34s
    6. Burning CDs with Disk Utility
      3m 16s
  13. 18m 18s
    1. Introducing the Terminal
      1m 36s
    2. Essential Terminal commands
      9m 58s
    3. Using the manuals
      1m 20s
    4. More useful Terminal commands
      5m 24s
  14. 7m 9s
    1. Changing permissions
      4m 27s
    2. Enabling the root user
      2m 42s
  15. 19m 18s
    1. Automator essentials
      1m 18s
    2. Creating an Automator workflow
      6m 52s
    3. Mailing images easily
      2m 42s
    4. Creating a timed backup system
      3m 10s
    5. Playing songs randomly from iTunes
      2m 27s
    6. Recording automation
      2m 49s
  16. 16m 13s
    1. Using the Calculator
      3m 16s
    2. Using Font Book
      3m 25s
    3. Importing and managing fonts in Font Book
      5m 1s
    4. Syncing your devices with iSync
      4m 31s
  17. 20m 13s
    1. Keeping your computer healthy
      8m 15s
    2. Using Disk Warrior
      3m 41s
    3. Using Onyx
      8m 17s
  18. 22s
    1. Goodbye
      22s

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