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Much as we talk about the paperless office, printing documents created on our computer is still a fact of life, and because it is, you need to know how to add printers to your Mac. So let's take a look. And to do that we go to System Preferences, select Print & Scan, and here is the Print & Scan window. In order to add a printer, you click on the plus button, choose Add Other Printer or Scanner, or if there's a nearby printer that is sharing via Bonjour, which is a zero configuration setup, it will appear in your list of printers.
We happen to have one so let's go ahead and add that. And the reason it shows up is because it's connected to my local network. If you don't yet have a printer and you're looking for something that's this easy to set up, what you want to look for is a printer that's Bonjour compatible or zero configuration compatible. And there's our Bonjour printer. Yeah, many of you won't have access to this kind of printer. Oftentimes you'll have a USB printer and we'll see how that looks. So I'll plug a USB cable from my printer into my Mac.
When you plug in your printer, you may be prompted to download and install software for this printer if it isn't already on the Mac or sometimes this will update the software that's currently installed on your Mac. So we will click Install. We Agree, and it goes out and searches for the software drivers for your printer. Note that this may take a few minutes to download the proper software, but this is much better than the way it used to be. Sometimes you would get a new printer, you would connect it to your Mac, the driver wouldn't be there, you'd have to go to the manufacturer's website, see if you can find the driver, download it, hope that it was the right driver, and then configure it that way.
This is much faster and this is a vast improvement in setting up your printer. When you have a couple of printers set up, you can choose one to be the default printer, from the Default printer pop-up menu. In this case, we are going to make this first D110 be our default printer. So these are the two kind of easy-does-it set ups for a printer. But suppose you have something a little more obscure, for example, you have a network printer. In order to add that, click the plus button and then click the IP button. What you need in order to do this is to have the IP address for that printer.
Oftentimes you can get this address simply by printing out a test sheet on that printer. So we happen to have a network printer nearby. I am going to enter that address and press Return. It tells me that it is a valid and complete address, and now it's going to look on the network to see if it can find that printer, and sure enough it did find it. Here we have this now Aficio MP C4500 printer. One thing you want to do before you click the Add button to add this printer is name it.
Right now you are only named for the IP address and most people have no idea what that is. So we are going to call that Upstairs printer, click Add, and it will set up the printer. Again, it's downloading the software update and it's installing that software. Once it's done that, you can choose some options on this. For example, I can choose to tray the pape'rs in, and there may be some more arcane printer setting, so you can deal with. In this case I am just going to click OK, and we are set. So now we see we have our USB printer, we have the Bonjour printer, and we have the network printer added to our Print & Scan window.
For the most part this is all you need to know about printing. We are going to look at sharing your printer in another movie.
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