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Setting up iCloud

From: Mac OS X Mountain Lion Essential Training

Video: Setting up iCloud

iCloud, Apple's online syncing and storage service, is an integral part of Mountain Lion, allowing you to sync contacts, calendars, notes, bookmarks, documents, reminders, and photos between devices associated with your Apple ID. Here's how to set it up. Go to System Preferences, choose iCloud and you'll be prompted for your Apple ID. Now if you haven't created one already, and it's hard to imagine that you haven't but perhaps that hasn't happened. Simply click on create an Apple ID and you'll be walked through the process to obtain one.

Setting up iCloud

iCloud, Apple's online syncing and storage service, is an integral part of Mountain Lion, allowing you to sync contacts, calendars, notes, bookmarks, documents, reminders, and photos between devices associated with your Apple ID. Here's how to set it up. Go to System Preferences, choose iCloud and you'll be prompted for your Apple ID. Now if you haven't created one already, and it's hard to imagine that you haven't but perhaps that hasn't happened. Simply click on create an Apple ID and you'll be walked through the process to obtain one.

We already have one so I'll on Cancel and click on Sign In. You have a couple of options. You can use iCloud for contacts, calendars, reminders, notes, and Safari. And this means that when you create one of these items on your Mac, it will also be added to iCloud and then sync to your devices. That's perfectly okay with me. And then the other is Use Find My Mac. Now let's suppose that you have a laptop and you take it around with you and you're in the back of a cab and you've left it in the cab.

You get back to your hotel and realize, "Oh! I forgot to write down the cab number, I don't know how to find this thing." Well all you have to do is you would jump on the hotel's computer, and if you've turned on Use Find My Mac, through your web browser you can locate your Mac's position as long as it's turned on. I think this is a great option and so I'm going to leave that on as well, and I'll click on next. Yes, you can use location because if you don't, you won't work, turn that on. Now we have a series of options that we can use with iCloud. Mail is the first one, turn that on and your mail will be synced between iCloud and your other devices.

Same idea with your Contacts, so if you add contacts to the Contacts app they will be synced, calendars, reminders, same idea, the notes you create will be synced. Safari, in this case, it means using something called iCloud tabs, which I'll explain in another movie as well as your bookmarks. Photo Stream is an option that if you add pictures to iPhoto, for example, they will be automatically synced to your other devices. It's really more helpful on an iOS device. So if I take a picture with my iPhone, for instance, that picture will then be automatically synced through iCloud to my computer.

So I can take a picture on my iPhone at the beach, I get home, and I can see that picture on my computer. Documents and data are for supported applications. So for instance, Pages is supported, Keynote is supported, Preview is supported, and TextEdit is supported. And this means that I can automatically have my document saved to the cloud and then open them on another device and then work on those. Back to My Mac is an option so that if I happen to be away somewhere, staying in a hotel, and I've left my Mac on at home, ideally I can then communicate and control my Mac at home and perhaps retrieve documents from it and send them via email to the Mac that I'm currently working on.

I'll be honest with you, it doesn't always work and most of the time it's because a router in a hotel has blocked that option. So I think it's a worthwhile option to have if you have a couple of Mac and you take one with you, but again, it may not always work. And then we have Find My Mac, and it tells me that location services are off. To fix that, I click on more and then open security and privacy. You have to unlock this preference. And then I would enable location services. We'll go back to iCloud and you see when I do that, Find My Mac is then enabled.

Now let's click on Manage to see what happens. One thing, along the left side, it will tell you how much of your storage you've used. By default you're given five gigabytes of storage. So if I click on Keynote, I can see that I have a couple of Keynote file stored there. If I wanted to, to save space, I can select one and then click on delete to get rid of it, or if I want to, I can click on Delete All. I have backups for some of my other devices, again, if I wanted to save some storage space, I can select that back up and I can choose to delete it.

If I want more information about my account, I click on View Account. I need to enter my password. Once you have this view, account information, you can then alter it if you like by clicking on the Change or the Edit buttons, but this gives you an idea of what Apple knows about you. We'll click on Done. And then finally, again you have five gigabytes of storage but you can get more if you want by clicking on Change Storage Plan. Apple would be more than happy to sell you more storage. So, for $20 a year you can get ten gigabytes additional storage so that you'd have 15 total.

$40 buys you 20 gigabytes more, and $100 buys you 50 gigabytes more of storage. I'm pretty happy with my storage, so I'll click on cancel and then we'll click on done. And that's the basics of setting up iCloud on your Mac. If you need more information, I've completed an Up and Running with iCloud course right here at lynda.com, where you can learn lots more about this service.

Show transcript

This video is part of

Image for Mac OS X Mountain Lion Essential Training
Mac OS X Mountain Lion Essential Training

76 video lessons · 21363 viewers

Christopher Breen
Author

 
Expand all | Collapse all
  1. 1m 4s
    1. Welcome
      1m 4s
  2. 6m 56s
    1. Installing Mountain Lion
      6m 56s
  3. 47m 16s
    1. Personalizing the interface
      4m 11s
    2. Touring the Finder
      3m 29s
    3. Staying current with Software Update
      2m 52s
    4. Configuring Gatekeeper settings
      3m 17s
    5. Getting on the Internet
      5m 36s
    6. Setting up iCloud
      4m 55s
    7. Understanding AutoSave and documents in the cloud
      4m 42s
    8. Configuring Mail, Contacts, and Calendar
      4m 33s
    9. Configuring your printer
      3m 39s
    10. Protecting your data with Time Machine
      4m 28s
    11. Learn your way around the Mac App Store
      5m 34s
  4. 11m 17s
    1. Finding files with Spotlight
      6m 6s
    2. Digging deeper with Finder searches
      5m 11s
  5. 23m 35s
    1. Configuring basic personal preferences
      11m 15s
    2. Adjusting Input Device preferences
      9m 38s
    3. Examining the basic system preferences
      2m 42s
  6. 1h 13m
    1. Organizing workspaces with Mission Control
      5m 49s
    2. Modifying Language & Text settings
      4m 5s
    3. Optimizing Security & Privacy settings
      6m 18s
    4. Getting notifications
      4m 38s
    5. Configuring displays and AirPlay
      2m 20s
    6. Using Energy Saver
      6m 1s
    7. Setting up Bluetooth wireless devices
      3m 39s
    8. Sharing files on a network
      6m 1s
    9. Configuring sharing
      6m 28s
    10. Editing your users and groups
      6m 48s
    11. Setting rules with Parental Controls
      7m 4s
    12. Taking notes with Dictation & Speech
      6m 0s
    13. Exploring the Accessibility settings
      5m 54s
    14. Listening with Sound
      2m 53s
  7. 36m 2s
    1. Organizing your business with Mail
      12m 42s
    2. Scheduling time with Calendar
      8m 32s
    3. Keeping tabs with Contacts
      5m 30s
    4. Tracking your tasks with Reminders
      3m 39s
    5. Staying in touch using Messages
      5m 39s
  8. 37m 18s
    1. Tracking your documents in TextEdit
      7m 3s
    2. Looking up words in Dictionary
      1m 56s
    3. Keeping notes with Notes
      3m 48s
    4. Working with images in Preview
      6m 14s
    5. Working with PDFs in Preview
      4m 27s
    6. Installing fonts with Font Book
      4m 42s
    7. Posting a note in Stickies
      1m 55s
    8. Adding things up with Calculator
      4m 46s
    9. Organizing apps with Launchpad
      2m 27s
  9. 34m 5s
    1. Navigating the web
      3m 38s
    2. Working with bookmarks
      4m 49s
    3. Using Reading List
      2m 4s
    4. Saving web pages and creating web clips
      1m 44s
    5. Viewing and saving PDFs
      3m 24s
    6. Using Safari to search the web
      2m 20s
    7. Opening local files in Safari
      1m 59s
    8. Working with preferences in Safari
      11m 1s
    9. Managing your Internet footprint
      3m 6s
  10. 8m 48s
    1. Playing media in QuickTime
      4m 15s
    2. Recording videos with QuickTime
      4m 33s
  11. 10m 13s
    1. Video conferencing with FaceTime
      3m 38s
    2. Taking pictures in Photo Booth
      3m 47s
    3. The great utility of Image Capture
      2m 48s
  12. 12m 40s
    1. Writing a simple Automator workflow
      4m 15s
    2. Creating an Automator application
      2m 20s
    3. Setting up an Automator calendar workflow
      2m 31s
    4. Creating an Automator service
      3m 34s
  13. 22m 1s
    1. Managing processes in Activity Monitor
      5m 13s
    2. Formatting, partitioning, and repairing storage devices
      8m 58s
    3. Taking care of your passwords
      4m 1s
    4. Setting up a Windows install with Boot Camp
      3m 49s
  14. 14m 57s
    1. Creating a boot drive
      3m 19s
    2. Understanding and configuring permissions
      4m 5s
    3. Exploring troubleshooting techniques
      7m 33s
  15. 19m 35s
    1. Getting your game on
      4m 1s
    2. Integrating with Facebook and Twitter
      2m 38s
    3. Advanced tips and tricks
      9m 35s
    4. Sharing files with AirDrop
      3m 21s
  16. 30s
    1. Goodbye
      30s

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