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In this course, Macworld senior editor Christopher Breen provides a comprehensive overview of Mac OS X Mountain Lion, complete with insider tips for getting the most out of the operating system. The course shows how to configure system preferences, personalize the interface, master gestures, and achieve fluency with applications such as Mail, Calendar, and Preview. The course also includes tutorials on browsing the web with Safari, automating complex tasks with Automator, sharing over a network, performing maintenance operations using Disk Utility, and offers time-saving techniques for using the Mac efficiently. Along the way, Christopher reviews the 200+ new features in Mountain Lion, which gives even experienced Mac users a valuable head start.
So we have seen a simple workflow as well as one that we trigger with an application. So let's see one that's timed. I'll choose New, and to create a timed workflow, I'll choose Calendar Alarm. And click on Choose. I've already created a workflow that allows me to backup files and I'm going to do the same kind of thing again. So, I'll move this over a bit, go to the Finder. Here's our Source folder once again. I'll create a backup folder, and very much like our first workflow, I'll drag in the Source folder.
I'll go to Files & Folders. I'll Get Folder Contents. Copy Finder Items, and I'll have the destination be my Backup Folder. So, we know how this works. I put something in the Source folder, run the workflow, and it ends up in my Backup folder. And that's fine, but I don't want to do this manually. I'd like to have this actually happen at a certain time everyday. So how does that happen? Well, this is a calendar alarm workflow so I choose Save, I'll call it My Backup, and then click on Save.
When I do that, the Calendar application opens, and it creates a new event. So I'll call that Backup. I don't need any invitees, so there are none. I'll make this part of the Automator Calendar, and I don't need this to be part of my iCloud Calendar, because I'm not syncing it to other devices. I'll move it there. I don't want this to happen all day, but rather at a certain time. So I'll have it go off at 8 p.m. And I want it to happen everyday. Now when I do that, notice how it populates the calendar, so it's all over the place.
I'll then click on Update. So now my calendar is littered with these Backup entries, and I don't really want to see those. So I can make them go away. They're still going to occur, it's just that I don't have to see them now. And I will quit out of Calendar. So, what's going to happen? Well, what will happen is at 8 o'clock, every single day. Anything that I have placed in this Source folder will be copied to my Backup folder. So, I don't have to click a Run button, I don't have to double-click on an application. It will just automatically happen when that calendar alarm goes off, and that makes this a very powerful workflow.
So, if you have jobs that you want to execute at certain times a day, and on multiple days through the year, try a calendar alarm workflow.
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