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So we have seen a simple workflow as well as one that we trigger with an application. So let's see one that's timed. I'll choose New, and to create a timed workflow, I'll choose Calendar Alarm. And click on Choose. I've already created a workflow that allows me to backup files and I'm going to do the same kind of thing again. So, I'll move this over a bit, go to the Finder. Here's our Source folder once again. I'll create a backup folder, and very much like our first workflow, I'll drag in the Source folder.
I'll go to Files & Folders. I'll Get Folder Contents. Copy Finder Items, and I'll have the destination be my Backup Folder. So, we know how this works. I put something in the Source folder, run the workflow, and it ends up in my Backup folder. And that's fine, but I don't want to do this manually. I'd like to have this actually happen at a certain time everyday. So how does that happen? Well, this is a calendar alarm workflow so I choose Save, I'll call it My Backup, and then click on Save.
When I do that, the Calendar application opens, and it creates a new event. So I'll call that Backup. I don't need any invitees, so there are none. I'll make this part of the Automator Calendar, and I don't need this to be part of my iCloud Calendar, because I'm not syncing it to other devices. I'll move it there. I don't want this to happen all day, but rather at a certain time. So I'll have it go off at 8 p.m. And I want it to happen everyday. Now when I do that, notice how it populates the calendar, so it's all over the place.
I'll then click on Update. So now my calendar is littered with these Backup entries, and I don't really want to see those. So I can make them go away. They're still going to occur, it's just that I don't have to see them now. And I will quit out of Calendar. So, what's going to happen? Well, what will happen is at 8 o'clock, every single day. Anything that I have placed in this Source folder will be copied to my Backup folder. So, I don't have to click a Run button, I don't have to double-click on an application. It will just automatically happen when that calendar alarm goes off, and that makes this a very powerful workflow.
So, if you have jobs that you want to execute at certain times a day, and on multiple days through the year, try a calendar alarm workflow.
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