Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Scheduling time with Calendar

From: Mac OS X Mountain Lion Essential Training

Video: Scheduling time with Calendar

Calendar is another component of Mountain Lion's information hub. It's an application for keeping track of the events in your and others' lives. Here are the basics of how it works. Here's Calendar. Calendar's interface resembles a large desk calendar. Hopefully, you like the look because there's not an easy way to turn that off. But like it or not, the interface is pretty straightforward. If you click on the Calendars button, you see all the calendars you have that are tied to the various accounts that you've set up. So in my case, I have my iCloud calendars and my Gmail calendars.

Scheduling time with Calendar

Calendar is another component of Mountain Lion's information hub. It's an application for keeping track of the events in your and others' lives. Here are the basics of how it works. Here's Calendar. Calendar's interface resembles a large desk calendar. Hopefully, you like the look because there's not an easy way to turn that off. But like it or not, the interface is pretty straightforward. If you click on the Calendars button, you see all the calendars you have that are tied to the various accounts that you've set up. So in my case, I have my iCloud calendars and my Gmail calendars.

If you'll uncheck a calendar, any events that are associated with it will disappear. To make them reappear, simply click on them again. You can also show and hide calendars completely, so there goes my Gmail account, and there goes iCloud, but notice, it doesn't change what actually appears in the calendar itself, but it does hide the separate calendar entries in that left pane. And we'll go back to showing them. The buttons at the top, day, week, month, and year show you those views.

So here's Day, I can see my week on the left side and that will continue on, and then I can see events for that particular day. Click the arrows and you can move up through the days. I can have a Week view, Month view, and of course, Year view. Anything that has an event associated with it will appear in yellow. Any days that have a lot of events are colored more darkly. And we'll go back to Month view.

Regardless of which view you're in, if you click on Today, it will highlight the current day. So if you've gone forward a couple of months, you can easily return to this view just by clicking on Today. To quickly add an event, click on the plus button and enter your event. Now, this actually turns out to be pretty smart. Watch what happens. I've written, "Lunch with Ian tomorrow," and I press Return. When I do this, it creates, "Lunch with Ian." It shows me the details, and it fills in the time automatically, we tend to have lunch at noon, and sure enough, it filled in noon as the time.

Now, I'll delete that. Click on plus and I could choose something like, "Football with Nick." It filled in the event's name, I told it it was Saturday, so it went to the next Saturday and I told it that it would happen at two o'clock and sure enough, that's the time it scheduled it for. If you like, you can specify a date, so I could have "Football with Nick, December 22nd" and it would create an event on that date.

While we're here, let's look at the innards of an edit window. I could have this event repeat, if I liked. So if I wanted to go to a football game with Nick each and every week, I could click on repeat and choose every week. As you can see, an event has been created for every Saturday. You can decide when that's going to end. Well football season doesn't last forever, so we'll say, "After four times." I can show that time as busy or free, well I'm definitely going to be busy.

I can assign it to a Calendar. I think Fun Times because Football sounds like fun to me. I can also have an alert go off. So it can be a simple message and that will appear in Notification Center. I can have it be Message with a Sound. It can be an email message to me or I can ask it to open a file. So, for example, I could have a TextEdit file that includes all the details about that football game, it could automatically launch when this alert goes off. I can choose invitees, when I do that, I just start entering the name of somebody in my address book, press return, and an email message will be sent to this person, letting them know about the upcoming event.

I can also check their available meeting times if I like. I can add an attachment, so that TextEdit file I was talking about, I could add that as an attachment instead. I can add a URL for the stadium and I can also add a note. Because I've added a recipient for this invitation, I would click on Send, the email message will be sent out with the details. I'm going to click on Revert because I don't actually need to send anybody an invitation to this event. Now, if you're a busy person, you have a lot of events in your calendar and you may not remember when they all are, so that's where the search field comes in.

So if I want to find just those events that have to do with football, I type those words and I see any event that's connected to it. We can do the same thing with lunch, and I can see all my upcoming lunch appointments. When I select one, it will give me some of the details and it will highlight the date. Now, let's take a look at Preferences. In the General preference, you can choose how many days you're going to see in a week. Your options are seven days or five days.

You can decide when you're going to start your week. Most people start it on Sunday, but if it's a work kind of week and you're that sort of calendar user, you can choose Monday. You can choose how you're going to scroll in Week view, decide when your day starts and when it ends, and shows the number of hours in a day. For me, it's 24 hours a day, I don't slack, and your default calendar can be any calendar that you have. If you like, you can show event times as part of your calendar, and you can show the Birthdays Calendar. What this does is it looks through your contacts, it sees if the birthday field is filled in for someone, and if so, their birthday will be appended to your calendar.

You have an accounts option. We set up two accounts so that they use calendars, iCloud and Gmail, and you have this Delegation option. What this means is, you can choose which calendars that you're going to be able to access that are on Gmail. So I may want to access my Home Style calendar. Now, when I turn on that delegate, you see Home Style appears under delegates. Now I have access to that calendar. So when I add an event to that calendar, it will automatically be synced to Gmail. I can also turn on my Work Schedule and yet again, here's another delegate, when I add something to that calendar, it will be broadcast to Gmail, and then any devices that are synced with that Gmail calendar, as well as any people that are subscribed to that calendar.

Now, we're in Advanced, and these are mostly self-explanatory. Let's say that you take your laptop from one time zone to the next time zone to the next time zone. If you turn on time zone support, the times of your events will shift so that they work within that time zone. If you leave it off, they will maintain their original time. You can show events in year view, you can show week numbers if you like, open events in separate windows, ask before sending changes to events, and you can also automatically retrieve invitations from Mail.

Then there's Alerts, and this is new with this version of Calendar. You can set up Alerts by account. So I have two options here, I can set up iCloud or I can set it up for my Gmail account. Let's say for iCloud, I can have alerts go off for an event, at the time of the event, 30 minutes before, two days before, or whatever. Or I can leave it as none, so that I see no alert for that. By default, all day events, I'll see an alert, one day before at 9:00 A.M., but I can change that setting.

I can also change birthday alerts. Also, you have the option to use these default alerts only on this computer. So when you do this, your other computers that are synced with this account will not show these alerts as you've configured them here. Same idea with your iOS devices, they will use their default alerts instead of the ones that you've configured here. If you don't want shared calendar messages to appear in Notification Center, you could turn that off, and you can turn off all invitations in Notification Center if you like. And that's Calendar in a nutshell.

By itself, it's a capable calendar program. When used in league with an iOS device and an online service such as Google or iCloud, it becomes a central component for organizing the events in your life.

Show transcript

This video is part of

Image for Mac OS X Mountain Lion Essential Training
Mac OS X Mountain Lion Essential Training

76 video lessons · 20942 viewers

Christopher Breen
Author

 
Expand all | Collapse all
  1. 1m 4s
    1. Welcome
      1m 4s
  2. 6m 56s
    1. Installing Mountain Lion
      6m 56s
  3. 47m 16s
    1. Personalizing the interface
      4m 11s
    2. Touring the Finder
      3m 29s
    3. Staying current with Software Update
      2m 52s
    4. Configuring Gatekeeper settings
      3m 17s
    5. Getting on the Internet
      5m 36s
    6. Setting up iCloud
      4m 55s
    7. Understanding AutoSave and documents in the cloud
      4m 42s
    8. Configuring Mail, Contacts, and Calendar
      4m 33s
    9. Configuring your printer
      3m 39s
    10. Protecting your data with Time Machine
      4m 28s
    11. Learn your way around the Mac App Store
      5m 34s
  4. 11m 17s
    1. Finding files with Spotlight
      6m 6s
    2. Digging deeper with Finder searches
      5m 11s
  5. 23m 35s
    1. Configuring basic personal preferences
      11m 15s
    2. Adjusting Input Device preferences
      9m 38s
    3. Examining the basic system preferences
      2m 42s
  6. 1h 13m
    1. Organizing workspaces with Mission Control
      5m 49s
    2. Modifying Language & Text settings
      4m 5s
    3. Optimizing Security & Privacy settings
      6m 18s
    4. Getting notifications
      4m 38s
    5. Configuring displays and AirPlay
      2m 20s
    6. Using Energy Saver
      6m 1s
    7. Setting up Bluetooth wireless devices
      3m 39s
    8. Sharing files on a network
      6m 1s
    9. Configuring sharing
      6m 28s
    10. Editing your users and groups
      6m 48s
    11. Setting rules with Parental Controls
      7m 4s
    12. Taking notes with Dictation & Speech
      6m 0s
    13. Exploring the Accessibility settings
      5m 54s
    14. Listening with Sound
      2m 53s
  7. 36m 2s
    1. Organizing your business with Mail
      12m 42s
    2. Scheduling time with Calendar
      8m 32s
    3. Keeping tabs with Contacts
      5m 30s
    4. Tracking your tasks with Reminders
      3m 39s
    5. Staying in touch using Messages
      5m 39s
  8. 37m 18s
    1. Tracking your documents in TextEdit
      7m 3s
    2. Looking up words in Dictionary
      1m 56s
    3. Keeping notes with Notes
      3m 48s
    4. Working with images in Preview
      6m 14s
    5. Working with PDFs in Preview
      4m 27s
    6. Installing fonts with Font Book
      4m 42s
    7. Posting a note in Stickies
      1m 55s
    8. Adding things up with Calculator
      4m 46s
    9. Organizing apps with Launchpad
      2m 27s
  9. 34m 5s
    1. Navigating the web
      3m 38s
    2. Working with bookmarks
      4m 49s
    3. Using Reading List
      2m 4s
    4. Saving web pages and creating web clips
      1m 44s
    5. Viewing and saving PDFs
      3m 24s
    6. Using Safari to search the web
      2m 20s
    7. Opening local files in Safari
      1m 59s
    8. Working with preferences in Safari
      11m 1s
    9. Managing your Internet footprint
      3m 6s
  10. 8m 48s
    1. Playing media in QuickTime
      4m 15s
    2. Recording videos with QuickTime
      4m 33s
  11. 10m 13s
    1. Video conferencing with FaceTime
      3m 38s
    2. Taking pictures in Photo Booth
      3m 47s
    3. The great utility of Image Capture
      2m 48s
  12. 12m 40s
    1. Writing a simple Automator workflow
      4m 15s
    2. Creating an Automator application
      2m 20s
    3. Setting up an Automator calendar workflow
      2m 31s
    4. Creating an Automator service
      3m 34s
  13. 22m 1s
    1. Managing processes in Activity Monitor
      5m 13s
    2. Formatting, partitioning, and repairing storage devices
      8m 58s
    3. Taking care of your passwords
      4m 1s
    4. Setting up a Windows install with Boot Camp
      3m 49s
  14. 14m 57s
    1. Creating a boot drive
      3m 19s
    2. Understanding and configuring permissions
      4m 5s
    3. Exploring troubleshooting techniques
      7m 33s
  15. 19m 35s
    1. Getting your game on
      4m 1s
    2. Integrating with Facebook and Twitter
      2m 38s
    3. Advanced tips and tricks
      9m 35s
    4. Sharing files with AirDrop
      3m 21s
  16. 30s
    1. Goodbye
      30s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Mac OS X Mountain Lion Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.