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Mac OS X Lion Essential Training

Preview: Working with PDFs


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Mac OS X Lion Essential Training

with Christopher Breen

Video: Preview: Working with PDFs

Lion's Preview like Preview in Snow Leopard before it can work with PDFs as well as image files. Let's now look at what it can do with those PDFs. So I've opened my Finder window, go to my Documents folder, double-click on this PDF file, and we'll take a look. Look in the toolbar and you'll see you have the same kind of tools that you have when you're looking at an image. So I can zoom in and I can zoom out. When zoomed in, I can grab the Grab tool, move the document around, if I choose to.
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  1. 1m 26s
    1. Welcome
      53s
    2. Using the exercise files
      33s
  2. 4m 42s
    1. Installing Lion
      4m 42s
  3. 44m 44s
    1. Touring the Finder
      10m 19s
    2. Launching and working with apps
      4m 22s
    3. Sorting and starting apps with Launchpad
      3m 13s
    4. Organizing workspaces with Mission Control
      4m 35s
    5. Using trackpad gestures
      8m 22s
    6. Using mouse gestures
      2m 22s
    7. Understanding file saving in Lion
      4m 35s
    8. Using Text to Speech
      3m 9s
    9. Installing software
      3m 47s
  4. 26m 51s
    1. Personalizing the interface
      7m 31s
    2. Staying current with Software Update
      4m 13s
    3. Configuring Mail, Address Book, and iCal
      5m 2s
    4. Setting up printers
      3m 39s
    5. Backing up with Time Machine
      6m 26s
  5. 10m 49s
    1. Finding files with Spotlight
      5m 16s
    2. Digging deeper with Finder searches
      5m 33s
  6. 39m 6s
    1. Configuring basic personal preferences
      11m 14s
    2. Optimizing Mission Control preferences
      3m 42s
    3. Configuring basic Audio and Video preferences
      4m 34s
    4. Adjusting Input Device preferences
      7m 45s
    5. Configuring Bluetooth input devices
      2m 36s
    6. Modifying Date & Time Preferences
      2m 38s
    7. Getting on the internet
      3m 56s
    8. Using an alternate startup disk
      2m 41s
  7. 3m 22s
    1. Understanding Dashboard widgets
      3m 22s
  8. 23m 20s
    1. Navigating the interface
      6m 30s
    2. Filtering junk mail and sorting messages with rules
      4m 22s
    3. Scheduling appointments with iCal
      6m 38s
    4. Organizing contacts with Address Book
      5m 50s
  9. 37m 5s
    1. Basic word processing in TextEdit
      7m 56s
    2. Using Dictionary
      2m 51s
    3. Preview: Working with images
      6m 20s
    4. Preview: Working with PDFs
      6m 13s
    5. Installing and managing fonts
      5m 37s
    6. Creating quick notes using Stickies
      3m 24s
    7. Using Calculator
      4m 44s
  10. 34m 27s
    1. Navigating the web
      4m 49s
    2. Working with bookmarks
      7m 15s
    3. Adding and reading RSS feeds
      2m 38s
    4. Using Reading List
      3m 7s
    5. Saving web pages and creating web clips
      1m 15s
    6. Using Safari to search the web
      3m 13s
    7. Opening local files in Safari
      2m 33s
    8. Working with Safari's preferences
      4m 33s
    9. Configuring privacy settings
      5m 4s
  11. 13m 45s
    1. Playing media
      9m 3s
    2. Recording
      4m 42s
  12. 18m 26s
    1. Video chatting in FaceTime
      5m 26s
    2. Text and video messaging in iChat
      9m 6s
    3. Shooting videos and pictures in Photo Booth
      3m 54s
  13. 12m 46s
    1. Automating complex tasks
      12m 46s
  14. 13m 55s
    1. Monitoring system performance
      3m 20s
    2. Setting up a Windows installation in Boot Camp
      3m 49s
    3. Formatting, partitioning, and repairing storage devices
      6m 46s
  15. 15m 55s
    1. Understanding sharing
      4m 59s
    2. Sharing files on a network
      3m 23s
    3. Screen sharing with a remote computer
      4m 7s
    4. Sending files with AirDrop
      3m 26s
  16. 38m 47s
    1. Modifying Language & Text settings
      6m 38s
    2. Optimizing Security & Privacy settings
      6m 24s
    3. Configuring access for for the disabled
      7m 23s
    4. Using Energy Saver
      4m 42s
    5. Adding and changing users
      6m 19s
    6. Configuring Parental Controls
      7m 21s
  17. 18m 33s
    1. Preventive measures: Creating a Lion boot drive
      7m 40s
    2. Understanding and configuring permissions
      3m 6s
    3. Troubleshooting techniques
      7m 47s
  18. 6m 11s
    1. Techniques for using the Mac efficiently
      5m 22s
    2. Next steps
      49s

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Mac OS X Lion Essential Training
6h 4m Beginner Sep 13, 2011

Viewers: in countries Watching now:

In this course, Macworld senior editor Christopher Breen provides a comprehensive overview of Mac OS X Lion, complete with insider tips for getting the most out of the operating system. The course shows how to configure system preferences, personalize the interface, and master gestures, as well as achieve fluency with applications such as Mail, iCal, and Preview. The course also includes tutorials on browsing the web with Safari, automating complex tasks with Automator, sharing over a network, and performing maintenance operations using the disk utility, along with timesaving techniques for using the Mac efficiently.

Topics include:
  • Migrating to Lion
  • Launching and working with applications
  • Organizing workspaces with Mission Control
  • Using Text-to-Speech
  • Searching with Spotlight
  • Backing up with Time Machine
  • Configuring wireless Bluetooth input devices
  • Staying current with Software Update
  • Understanding the Dashboard widgets
  • Filtering junk mail and sorting messages with rules in Mail
  • Playing and recording media with QuickTime
  • Video chatting with FaceTime
  • Monitoring system performance
  • Formatting, partitioning, and repairing storage devices
  • Screen sharing with a remote computer
  • Optimizing Security & Privacy settings
  • Troubleshooting techniques
Subjects:
Business Operating Systems Computer Skills (Mac)
Software:
Mac OS X
Author:
Christopher Breen

Preview: Working with PDFs

Lion's Preview like Preview in Snow Leopard before it can work with PDFs as well as image files. Let's now look at what it can do with those PDFs. So I've opened my Finder window, go to my Documents folder, double-click on this PDF file, and we'll take a look. Look in the toolbar and you'll see you have the same kind of tools that you have when you're looking at an image. So I can zoom in and I can zoom out. When zoomed in, I can grab the Grab tool, move the document around, if I choose to.

I can also make a selection using the Rectangle Selection tool. And I can annotate. You have some different options when you're annotating a PDF versus an image file. So for example, I can highlight text. So if I want to call out something in a document to a coworker, I can highlight that text. And you can choose the text color in this Color menu here. I'll undo that. I can also underline text. Undo that.

I can strike through, get rid of the stuff. Right menu, copy. I can also, much like in images, add a text field or a speech bubble or a thought bubble. I can also add a note. Let's put that note right here. And now that note is attached to this. So if I pass this PDF file along to somebody else, they'll see my note and then they can act on the suggestion that I've offered.

I can get rid of that note that way. Select it, press Delete, and the note is gone. Again, just like with images, you can change the border, you can call up the Font palette, change the font and the size, and you can also take a look at any annotations you've made along the way. Now one of the coolest new features in the Lion version of Preview is that you can attach your very own written signature to a document. You do that by going to Preferences, click on Signatures, and then click Create Signature.

Hello there! Now what I do is I hold up a piece of paper with my signature on it, much like this, and try to put it on that blue line. When you do that, you can see the preview and then click Accept. And there is my signature. So I've got a signature set there, I will now close that. Now let's suppose I need to sign on this document somewhere. So I'll scroll down. I'm going to sign off on that image.

So from the Signature pop-up menu, I choose my signature and I just draw it in. Once it's in, I can drag it around, I can change its size, and do what I like with it. Now this is fine for sort of inter- office PDF swapping and it may work with some online forms for example. Oftentimes you'll go get a PDF form online somewhere, you've brought it into Preview, you need to sign it.

And what usually happens is you have to print it and then you sign it with the pen and then you have to scan it to get it back into your computer. And that's just kind of a pain. So this feature is for that. This way your signature is already in here. You can add it to a document that way and then off it goes. Now this is important. This is not a very secure way to sign a document. If you have secure PDF files, they will ask you for an electronic signature and they don't mean this kind of signature. Rather if you're using Adobe Acrobat for example, they have a feature in there for digital signatures, and that is much more secure than this is.

This is just kind of an easy way to do a very casual signature. Still, it's cool. Now let's expose the sidebar. So here's our document. You can add other PDF files here. You can either insert them into the current PDF or you can view multiple PDF files in the same window, and I'll show you how that works. So once again, we're going to go to Documents. I'll grab this other PDF file, and I can insert it between Page 1 and 2 of the current PDF file.

So here's Page 1. I've inserted my next document in here, and here we are back to Page 3 from the original document. I'll undo that. We'll go back to the Finder. You can also create a separate PDF in the same window. And to do that, you drag it above the current document above that triangle. And now you can view multiple PDF files. So here's one PDF file and here's the other PDF file.

One other thing that's worth noting is that you can add blank pages. So Edit > Insert Blank Page. Now I've got a blank page and I can move that around if I want to. So I'll move it here between Page 1 and 2. Well, what's the purpose of this? Well, this is one way you can add annotations to your document. If you don't want to plaster with notes, you can actually create a blank page, then you can add some text here if you want, say using a text box, and you're good to go.

Now one thing to note here is when you save one of these documents, any annotations that you've added are actually burned into the document. They're incorporated with it. They're not a layer or anything else that you can remove later. So if you've added a thought bubble to your document and then you've saved it and passed it along, that thought bubble is part of the document. So for this reason, you want to keep more than one version of a document, so somebody can look at the document that you've marked up, but they also need the original, so that they don't have your changes permanently burned into the document.

And that is the ins and outs of PDF files in Preview.

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