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In this course, Macworld senior editor Christopher Breen provides a comprehensive overview of Mac OS X Lion, complete with insider tips for getting the most out of the operating system. The course shows how to configure system preferences, personalize the interface, and master gestures, as well as achieve fluency with applications such as Mail, iCal, and Preview. The course also includes tutorials on browsing the web with Safari, automating complex tasks with Automator, sharing over a network, and performing maintenance operations using the disk utility, along with timesaving techniques for using the Mac efficiently.
Lion's Preview like Preview in Snow Leopard before it can work with PDFs as well as image files. Let's now look at what it can do with those PDFs. So I've opened my Finder window, go to my Documents folder, double-click on this PDF file, and we'll take a look. Look in the toolbar and you'll see you have the same kind of tools that you have when you're looking at an image. So I can zoom in and I can zoom out. When zoomed in, I can grab the Grab tool, move the document around, if I choose to.
I can also make a selection using the Rectangle Selection tool. And I can annotate. You have some different options when you're annotating a PDF versus an image file. So for example, I can highlight text. So if I want to call out something in a document to a coworker, I can highlight that text. And you can choose the text color in this Color menu here. I'll undo that. I can also underline text. Undo that.
I can strike through, get rid of the stuff. Right menu, copy. I can also, much like in images, add a text field or a speech bubble or a thought bubble. I can also add a note. Let's put that note right here. And now that note is attached to this. So if I pass this PDF file along to somebody else, they'll see my note and then they can act on the suggestion that I've offered.
I can get rid of that note that way. Select it, press Delete, and the note is gone. Again, just like with images, you can change the border, you can call up the Font palette, change the font and the size, and you can also take a look at any annotations you've made along the way. Now one of the coolest new features in the Lion version of Preview is that you can attach your very own written signature to a document. You do that by going to Preferences, click on Signatures, and then click Create Signature.
Hello there! Now what I do is I hold up a piece of paper with my signature on it, much like this, and try to put it on that blue line. When you do that, you can see the preview and then click Accept. And there is my signature. So I've got a signature set there, I will now close that. Now let's suppose I need to sign on this document somewhere. So I'll scroll down. I'm going to sign off on that image.
So from the Signature pop-up menu, I choose my signature and I just draw it in. Once it's in, I can drag it around, I can change its size, and do what I like with it. Now this is fine for sort of inter- office PDF swapping and it may work with some online forms for example. Oftentimes you'll go get a PDF form online somewhere, you've brought it into Preview, you need to sign it.
And what usually happens is you have to print it and then you sign it with the pen and then you have to scan it to get it back into your computer. And that's just kind of a pain. So this feature is for that. This way your signature is already in here. You can add it to a document that way and then off it goes. Now this is important. This is not a very secure way to sign a document. If you have secure PDF files, they will ask you for an electronic signature and they don't mean this kind of signature. Rather if you're using Adobe Acrobat for example, they have a feature in there for digital signatures, and that is much more secure than this is.
This is just kind of an easy way to do a very casual signature. Still, it's cool. Now let's expose the sidebar. So here's our document. You can add other PDF files here. You can either insert them into the current PDF or you can view multiple PDF files in the same window, and I'll show you how that works. So once again, we're going to go to Documents. I'll grab this other PDF file, and I can insert it between Page 1 and 2 of the current PDF file.
So here's Page 1. I've inserted my next document in here, and here we are back to Page 3 from the original document. I'll undo that. We'll go back to the Finder. You can also create a separate PDF in the same window. And to do that, you drag it above the current document above that triangle. And now you can view multiple PDF files. So here's one PDF file and here's the other PDF file.
One other thing that's worth noting is that you can add blank pages. So Edit > Insert Blank Page. Now I've got a blank page and I can move that around if I want to. So I'll move it here between Page 1 and 2. Well, what's the purpose of this? Well, this is one way you can add annotations to your document. If you don't want to plaster with notes, you can actually create a blank page, then you can add some text here if you want, say using a text box, and you're good to go.
Now one thing to note here is when you save one of these documents, any annotations that you've added are actually burned into the document. They're incorporated with it. They're not a layer or anything else that you can remove later. So if you've added a thought bubble to your document and then you've saved it and passed it along, that thought bubble is part of the document. So for this reason, you want to keep more than one version of a document, so somebody can look at the document that you've marked up, but they also need the original, so that they don't have your changes permanently burned into the document.
And that is the ins and outs of PDF files in Preview.
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