Viewers: in countries Watching now:
In this course, Macworld senior editor Christopher Breen provides a comprehensive overview of Mac OS X Mountain Lion, complete with insider tips for getting the most out of the operating system. The course shows how to configure system preferences, personalize the interface, master gestures, and achieve fluency with applications such as Mail, Calendar, and Preview. The course also includes tutorials on browsing the web with Safari, automating complex tasks with Automator, sharing over a network, performing maintenance operations using Disk Utility, and offers time-saving techniques for using the Mac efficiently. Along the way, Christopher reviews the 200+ new features in Mountain Lion, which gives even experienced Mac users a valuable head start.
Like Calendar, Contacts has inherited the look of the iOS version of the program. And like the paper-based counterpart that you may have jammed in a desk drawer, Mountain Lion's Contacts is designed to hold and organize your Contacts. Let's give it a look. Go ahead to the Dock and click on Contacts. It's most basic. Contacts is a place where you add single contacts and to do that, click on the plus button, in the second column, enter a name and some other information. Add a company name if you like.
You could choose a phone number and choose a variety of phones, so if you want to add somebody's iPhone specifically, select that. Notice that it formats the number for you. You can add an email address, home page URL, and so on and so forth. You can also add notes if you like. When you're done, click on Done. Now, when you first open Contacts, you should see at least one card, and that card will be yours, and you can tell it's yours because there's a little head icon next to it, indicating, this is your home card.
So what's this good for? Well, it's one way that your Mac has identified you. So every so often, it will need to autofill in an address, or a phone number, or something like that, and this is the card it will look to for that information. Unlike a real paper-based address book, this one let's you arrange contacts into groups. So you can create a group of friends, business associates, or people you owe money to. Go to File, choose New Group, name your group, and then you can add contacts to that group.
So I'll go into all of my contacts, this Joe Blow guy as it turns out is a deadbeat, and Sonja Limberger is also a deadbeat, they both owe me money. Now, when I want to look into a group, all I have to do is select my group and I can see the members of that group. Now, this is more than just a convenience when working in Contacts. When you create a group in contacts, you could easily send an email message to everyone in that group. The same idea works with Calendar. So here's Calendar.
I can create a new event, edit it, add invitees, and I can choose that group and then both people wind up in my invitees list. Now, Smart Groups is a way to easily filter contacts. So let's create a new Smart Group. Like other Smart items, I simply configure a group of conditions, and those contacts that meet those conditions become part of the group.
So let's say this will be for people with phone numbers, so, Phone, is set, click on OK. Here's my new Smart Group, and it includes just those contacts that have phone numbers. So if I were to create one that included both phone numbers as well as email addresses, this is a group that I'd want to bring over to my iPhone, because a lot of the time with an iPhone, I don't need to know their street address, I just need to know how to get in contact with them, and that means giving them a call or sending them an email message.
Now, having a personal address book is great, but it's better when you can share contact information in that address book with other people. So let's say I wanted to share the information of Sonja Limberger. I click on the Share button, and you see that I can email this card, I can message it, and I can AirDrop the card. When I do that, this contact is turned into something called a vCard file. Once you have that vCard file, you can drag it into any device that supports vCards or any application that supports vCards.
It's a universal standard, so almost anything will read a vCard. So this is an easy way to swap contacts between people. There are other ways to get your contacts out of Contacts, and that is to choose File, Export. You can export as a vCard, I'll save that to the desktop. There's my vCard file, and this vCard file includes all of my contacts, not just a single contact. Or I can take a contact and drag it to the desktop, and that's a single vCard just for Joe Blow.
If I want to take contacts and copy them to another Mac, I can choose Export, Contacts Archive, Save, and it saves it as an archive file that I can use with another copy of Contacts on another Mac that I have. Let's go up to Preferences for just a second and look at Accounts. This window includes any accounts that you're using with Contacts. This is something that I've already set up in Mail, Contacts & Calendars. So I have my iCloud account, my Facebook account, and then I can also have local contacts.
If I wanted to add a different account, I click on plus, I can choose the kind of account I'm going to use, enter a user name, password, and then a server address, if I'm using a CardDAV file, which is another protocol for sharing contacts across the internet, or I can choose Exchange and you have A different kind of setup. Click on Create and that account will then appear in my list of accounts. Contacts has some othe,r more obscure talents that beyond the scope of this course.
What you've learned here serves the vast majority of your Contacts needs.
There are currently no FAQs about Mac OS X Mountain Lion Essential Training.
Access exercise files from a button right under the course name.
Search within course videos and transcripts, and jump right to the results.
Remove icons showing you already watched videos if you want to start over.
Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.
Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.