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In this course, Macworld senior editor Christopher Breen provides a comprehensive overview of Mac OS X Lion, complete with insider tips for getting the most out of the operating system. The course shows how to configure system preferences, personalize the interface, and master gestures, as well as achieve fluency with applications such as Mail, iCal, and Preview. The course also includes tutorials on browsing the web with Safari, automating complex tasks with Automator, sharing over a network, and performing maintenance operations using the disk utility, along with timesaving techniques for using the Mac efficiently.
Before we leave mail altogether, we should take a good look at junk mail and rules, because they're an important part of managing your email. Go down to Mail and launch it, select my Gmail, and we'll scroll down and we're going to look for messages that are marked in brown. And here they are. Messages marked this way indicate that Mail thinks this stuff is junk mail. When you select one of these messages, you may decide no, I know what this stuff is. This is perfectly okay.
If so, all you have to do is click Not Junk and that message will be marked as something that's legitimate. Now I've this junk mail person here. I'm going to say okay, they are junk, but wait a minute, there is another message from that person down here that is not marked as junk. So how do I mark it as such? Simple! Click the thumbs down button. It is now marked as junk. Again, I can Undo that later and say no, it's not junk and then find all this person's email and tell mail that it's not junk and that will help train it. Now training is really important.
If you get messages that are marked as junk and they're not, you must select Not Junk, because that trains Mail. Likewise, if you're getting junk and you don't mark it as such, Mail is not going to learn and so it won't be an effective junk mail filter. Now by default, junk mail messages remain in your inbox and they're marked in brown. Once you're confident that mail is correctly separating the wheat from the chaff, go into Mail > Preferences, select Junk Mail, and then select Move it to the junk mail mailbox.
You'll be asked if you really want to do this. Click Move and Mail creates a new Junk folder and inside there are all the messages that have been marked as junk. It's a good idea to go back in there every so often, and make sure that what you're seeing is junk, mark the this stuff that's good as such and then you can delete the other junk. Let's go back to Preferences. you can also fine-tune the junk mail filter if you like. So for example, you're going to allow message if the sender is in your Address Book or if you've previously communicated with this person, you are going to allow that message in or if the message is addressed your full name that may be okay as well.
See what kind of mail you're getting and then configure these settings appropriately. This option, Trust junk mail headers in messages, often times an ISP or a service will mark a message that it thinks is suspect. Mail is perfectly happy to check that header information and see if it's okay. If it's not, it may mark it as junk. Now let's take a look at rules. Rules is one way of filtering your messages so that you can file it away automatically. Currently, when you get a copy of Mail, it will have this one rule from Apple and that puts all your news from Apple into a specific place.
So now I'm going to create a rule of my own and I do that by clicking Add Rule. We're going to call this rule iTunes and let's say From Contains @itunes.com. We're going to move the message to a folder that I created earlier called From iTunes and I will click OK. It'll ask me if I'd like to apply that rule. Yes please, I'll close that preferences and we'll see what happened.
Here is my From iTunes, and sure enough, anything that came from iTunes appears here in my list of messages. You can also filter messages by creating smart mailboxes and these are mailboxes that look for certain conditions and then file messages when those conditions are met. So go to the plus button at the bottom and click on it and then choose New Smart Mailbox and again, you're going to set it up much like you set up a rule. So we would call this one on iTunes From Contains @itunes.com, click OK, and now you see we have a new smart mailbox that has the same kind of material in it.
Note that unlike with rules these smart mailboxes can't move messages from the inbox. Again, these are the basics of junk mail and rules. Explore these options, give it a try, I think you're going to find them a good way to manage your email.
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