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Exploring Contacts and Calendar, which replace Address Book and iCal

From: Mac OS X Mountain Lion New Features

Video: Exploring Contacts and Calendar, which replace Address Book and iCal

With Mountain Lion, Apple changed the names of Address Book and iCal to Contacts and Calendar respectively. If you use an iOS device, these names will be familiar to you. Although the names have changed, the functionality of these two applications hasn't changed radically. But there are enough changes that we should take a look. We'll start with Contacts, so I'll go down to the dock, and there's the Contacts application. And here are my contacts. Now, first of all, if you're a seasoned Mac user who's been through earlier versions of the Mac OS, including Snow Leopard and Lion, you'll be happy to learn that with Mountain Lion, Apple has restored the three-pane view.

Exploring Contacts and Calendar, which replace Address Book and iCal

With Mountain Lion, Apple changed the names of Address Book and iCal to Contacts and Calendar respectively. If you use an iOS device, these names will be familiar to you. Although the names have changed, the functionality of these two applications hasn't changed radically. But there are enough changes that we should take a look. We'll start with Contacts, so I'll go down to the dock, and there's the Contacts application. And here are my contacts. Now, first of all, if you're a seasoned Mac user who's been through earlier versions of the Mac OS, including Snow Leopard and Lion, you'll be happy to learn that with Mountain Lion, Apple has restored the three-pane view.

In the left column are your Accounts and Groups, in the middle column the members of the selected group, and on the right, the contact card for the selected contact. You can choose how many columns are shown by clicking on the three view buttons at the bottom of the window. So here's just the contact, here's the contact and the members of the group, and here are the groups and your accounts. Now, if you don't care for clicking buttons, you can also go to the View menu and choose the views from there. Contacst is supportive of a variety of services, meaning that it can incorporate contacts in your Mac, those in iCloud, and from places such as Yahoo! To create a new account, all you have to do is go to Contacts, choose Preferences, select the Accounts Preference, and then click the Plus button.

From the Account type, choose the type of account you want to add. That can be CardDAV, Exchange, LDAP, iCloud, or Yahoo! Then you simply enter a name for the account and the password and the server address, if necessary. For example, if you're choosing Yahoo!, you don't need a Server address. All you have to do is enter your Yahoo! ID and Password and you're set. Optionally, you can go to System Preferences > Mail Contacts and Calendars. You add an account here for example Yahoo! and when you do that, you have the option to set Contacts.

One difficulty people have with contacts stored on different services is that each service may hold different information. You may have a work address with someone an iCloud and a home address for them on Yahoo! When contacts adds your contacts, it attempts to reconcile them so that only one contact is created, but what if you have two contacts for one person that isn't reconciled-- for example, a contact for Christian Fletcher and another one for Chris Fletcher? That's easily corrected. Let's see how it works. So I'll going into my Yahoo Favs, I'll create a contact, and we call this one Chris Fletcher.

I'll use the same phone number as I had in the other contact, and Done. Now I've got all my contacts and we see now there's an entry for Chris Fletcher as well as one for Christian Fletcher. I select the two of them, I go to the Card menu, and I choose Link Selected Cards. When I do that, a single contact is created and a new linked card entries appears that tells me that some of the information for Christian Fletcher is on iCloud and some of it is from Yahoo!, and that's the Chris Fletcher information.

Now if I like the Christian name better, click on Edit, it has both the names in there, and then I can just choose the one I want, and click on Done. Finally, Contacts has a few sharing options, which I showed in another movie, but I'll go over it again here. Click on the Share button and you can choose to email the card. Do that. A new email message opens and it attaches the V card file that represents that contact. You can also choose Message Card. The V card is attached to a message.

Address the message, click Send, and off goes the message with a V card attached. And AirDrop Card. And so if somebody on your local network has their AirDrop window open, their name will appear here. Click on it, click Send, and the V card is sent to them. And those are the major changes to Contacts. Now let's take a look at Calendar. It looks like iCal, but it's now called Calendar. Calendar, too, restores a beloved view. In Lion, if you wanted to view your calendars, you had to click on the Calendars button here, and then they would appear in a menu and then disappear once you moved your cursor out of the area.

This was less than ideal, in that a lot of people like to see their calendars all the time, and now this is possible. So if you don't see your calendars, simply click on that Calendars button and there they are. Within the Calendars pane, you'll see all the services you've chosen to sync calendars with in the Mail, Contacts and Calendar system preference. So in this case I have iCloud, I have a Google account, and I have a Yahoo! Account. Event search has also been improved in Mountain Lion. Similar to Spotlight search, which is the technology used conduct these searches, you enter a term in the search field.

For example, I'll enter Ben, and when you do that, you'll see various events. This can be something that's in a location. It can be in the Title. It can be in the Notes for example. Any events that match up here in a list below. All you have to do to view that event is click on it. There also have been some tiny improvements within the Info and Edit windows. So for example, I'll choose this event, press Command+E to bring up the Edit window. I'm not going to make an all-day event.

Now I'll click on a date. When I do that, this mini-calendar appears. Now I can choose a new date for my event simply by choosing it here, and the event moves. You can also adjust the end time from an event. So in the To area click on the time. You'll see that you can move the event back in time by half an hour or in half-hour increments, up to three hours after the start time. Otherwise, Calendar behaves exactly as I described in Mac OS X Lion Essential Training.

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Mac OS X Mountain Lion New Features

18 video lessons · 14694 viewers

Christopher Breen
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