Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Editing your users and groups

From: Mac OS X Mountain Lion Essential Training

Video: Editing your users and groups

In previous versions of Mac OS X, you created and controlled the powers of users in the Account system preference. With Lion, this was renamed to Users & Groups, and it remained so in Mountain Lion. So, here's how it works. By default, you'll see two users. Normally, you'd see the current user, which is an administrator account, and then you see a guest user account. The guest user account is there only to allow guests accessing the Mac through a network connection to share files with this Mac.

Editing your users and groups

In previous versions of Mac OS X, you created and controlled the powers of users in the Account system preference. With Lion, this was renamed to Users & Groups, and it remained so in Mountain Lion. So, here's how it works. By default, you'll see two users. Normally, you'd see the current user, which is an administrator account, and then you see a guest user account. The guest user account is there only to allow guests accessing the Mac through a network connection to share files with this Mac.

In the first tab, which his called Password, you can change your password. You need to know your old password, then you can enter a new one verify it, and if you like, enter a password hint. If you want some help with the password, click on this key, and it can generate passwords for you. So, you can generate short passwords, or you can generate long passwords. And you see, these are a little bit memorable, but not entirely so. And you can see how strong the password is. You could choose a type of memorable, letters and numbers, numbers only, random, and FIPS-181 compliant.

I'm going to cancel that and we'll stick with the password that we have. If you need to change your Apple ID you can do so by clicking on Change. And if you want to create an Apple ID you can do that from within here. When we talk about contacts, I'll mention that you want to make sure that you have a contacts card. If you want to open it, you click here. The Contacts application opens and it shows you your contacts card. And you can tell it's yours because it says me. You'll see some other options down here that are grayed out.

So, how do we turn those black? Well, we click on the lock icon and I'll enter my password, and now I can configure those. So, we talked about changing your password. Well, let's suppose that you've forgotten your old password. You have the option to allow yourself to reset your password using your Apple ID. So, if you can't remember your initial password, just enter your Apple ID and then you'll be able to change the password. Allow user to administer this computer, when you set your Mac up initially you will be the administrator, and I'll talk about what these various kinds of accounts are in a minute.

And then enable parental controls. We're going to talk about parental controls in another movie so we'll leave this alone for now. We'll flip over to Login Items, and this tells you that these items will automatically open when you log in. So, this is a helpful way if when you first log in, you want certain applications to be opened from the get-go. To do that, just click on +, I'll go to my Applications, and I'll say that I'd like Calendar to open as soon as I launch. Click on Add, and now when I restart my Mac, calendar will open automatically.

I don't actually want that to happen so I'll select it and I'll click on the minus button to get rid of it. And then you have Login Options. You can enable or disable automatic login. If you enable it, you can choose which account will automatically be logged in when you start up your Mac. If you choose to display the login window, you can choose to show a list of users or you can simply have name and password fields. And in the login screen, by default, you'll see Sleep, Restart, and Shut Down buttons, you can turn that off if you want.

You can choose to show the Input menu in the log in window if you want, that's off by default. When you first set up an account you're offered the opportunity to enter password hints. By default, these will be shown, but you can turn that off as well. There's an option within OS X that allows you to do something called fast user switching. What this does is it puts your account name in the menu bar. When it's there, you can click on that menu. Down will come a list of all the users on that computer and you can change to a different user account by choosing that user.

Of course, you still have to log in using that user's password. And if you like, you can use VoiceOver in the login screen. We'll talk about accessibility in another movie but the gist is that if you have somebody using the computer who is vision impaired, they would use VoiceOver that would speak commands to them so that they can navigate the computer. Suppose that you'd like to add another user account. To do that, click on the + button, and down comes this sheet offering various kinds of accounts. And your choices are Administrator, Standard, Managed with Parental Controls, Sharing Only, and Group.

So, what can these users do? Well, the administrator can install applications and dig into folders that are otherwise forbidden. A standard user can't install software or muck around with the OS. Again, parental controls is something we're going to look at later, but the gist is that someone else configures the computer for their use, thus prohibiting them from doing certain things. And with the Sharing Only account, you can access shared folders but nothing else. As for Group, this is an account that you can create that contains other accounts configured with this computer.

So, let's say that John, Mary, and Jill have accounts on the computer. You can create one group account for just John and Mary, but not for Jill. John and Mary can then work within this account. And as you can see, you'd enter a full name, the Mac will create an account name for you but you can edit that, password, verify, and here's your password hint. I don't need to create a user so I'll click on cancel. Now, let's select my account and then click on the tools menu. You have the option to set a master password.

If you set a master password, this allows you to reset the password for any user on this computer. So, for example, if you have an iMac and you're using it with the entire family, you have multiple accounts set up, you have one for your teenage son and you have another one for your daughter. They can have their own accounts, but you can create a master password. So, let's say that your son has forgotten his password. You can reset the password and establish a new one. And we'll click on Cancel.

Now, if you're the one person who uses your Mac, you may think that you have no need to create additional accounts, and that's not necessarily so. I always create a troubleshooting account with administrator's privileges. If my regular account starts behaving strangely, I can then log into my troubleshooting account and try to perform the same action that gives my regular account problems. If I don't have that problem in the troubleshooting account, I know that there's some specific problem in that account, perhaps a startup item that I can disable.

It's a valuable troubleshooting technique and one I suggest you employ if you're the kind of person who likes to fix their computer problems. And that's Users & Groups in Mountain Lion.

Show transcript

This video is part of

Image for Mac OS X Mountain Lion Essential Training
Mac OS X Mountain Lion Essential Training

76 video lessons · 20975 viewers

Christopher Breen
Author

 
Expand all | Collapse all
  1. 1m 4s
    1. Welcome
      1m 4s
  2. 6m 56s
    1. Installing Mountain Lion
      6m 56s
  3. 47m 16s
    1. Personalizing the interface
      4m 11s
    2. Touring the Finder
      3m 29s
    3. Staying current with Software Update
      2m 52s
    4. Configuring Gatekeeper settings
      3m 17s
    5. Getting on the Internet
      5m 36s
    6. Setting up iCloud
      4m 55s
    7. Understanding AutoSave and documents in the cloud
      4m 42s
    8. Configuring Mail, Contacts, and Calendar
      4m 33s
    9. Configuring your printer
      3m 39s
    10. Protecting your data with Time Machine
      4m 28s
    11. Learn your way around the Mac App Store
      5m 34s
  4. 11m 17s
    1. Finding files with Spotlight
      6m 6s
    2. Digging deeper with Finder searches
      5m 11s
  5. 23m 35s
    1. Configuring basic personal preferences
      11m 15s
    2. Adjusting Input Device preferences
      9m 38s
    3. Examining the basic system preferences
      2m 42s
  6. 1h 13m
    1. Organizing workspaces with Mission Control
      5m 49s
    2. Modifying Language & Text settings
      4m 5s
    3. Optimizing Security & Privacy settings
      6m 18s
    4. Getting notifications
      4m 38s
    5. Configuring displays and AirPlay
      2m 20s
    6. Using Energy Saver
      6m 1s
    7. Setting up Bluetooth wireless devices
      3m 39s
    8. Sharing files on a network
      6m 1s
    9. Configuring sharing
      6m 28s
    10. Editing your users and groups
      6m 48s
    11. Setting rules with Parental Controls
      7m 4s
    12. Taking notes with Dictation & Speech
      6m 0s
    13. Exploring the Accessibility settings
      5m 54s
    14. Listening with Sound
      2m 53s
  7. 36m 2s
    1. Organizing your business with Mail
      12m 42s
    2. Scheduling time with Calendar
      8m 32s
    3. Keeping tabs with Contacts
      5m 30s
    4. Tracking your tasks with Reminders
      3m 39s
    5. Staying in touch using Messages
      5m 39s
  8. 37m 18s
    1. Tracking your documents in TextEdit
      7m 3s
    2. Looking up words in Dictionary
      1m 56s
    3. Keeping notes with Notes
      3m 48s
    4. Working with images in Preview
      6m 14s
    5. Working with PDFs in Preview
      4m 27s
    6. Installing fonts with Font Book
      4m 42s
    7. Posting a note in Stickies
      1m 55s
    8. Adding things up with Calculator
      4m 46s
    9. Organizing apps with Launchpad
      2m 27s
  9. 34m 5s
    1. Navigating the web
      3m 38s
    2. Working with bookmarks
      4m 49s
    3. Using Reading List
      2m 4s
    4. Saving web pages and creating web clips
      1m 44s
    5. Viewing and saving PDFs
      3m 24s
    6. Using Safari to search the web
      2m 20s
    7. Opening local files in Safari
      1m 59s
    8. Working with preferences in Safari
      11m 1s
    9. Managing your Internet footprint
      3m 6s
  10. 8m 48s
    1. Playing media in QuickTime
      4m 15s
    2. Recording videos with QuickTime
      4m 33s
  11. 10m 13s
    1. Video conferencing with FaceTime
      3m 38s
    2. Taking pictures in Photo Booth
      3m 47s
    3. The great utility of Image Capture
      2m 48s
  12. 12m 40s
    1. Writing a simple Automator workflow
      4m 15s
    2. Creating an Automator application
      2m 20s
    3. Setting up an Automator calendar workflow
      2m 31s
    4. Creating an Automator service
      3m 34s
  13. 22m 1s
    1. Managing processes in Activity Monitor
      5m 13s
    2. Formatting, partitioning, and repairing storage devices
      8m 58s
    3. Taking care of your passwords
      4m 1s
    4. Setting up a Windows install with Boot Camp
      3m 49s
  14. 14m 57s
    1. Creating a boot drive
      3m 19s
    2. Understanding and configuring permissions
      4m 5s
    3. Exploring troubleshooting techniques
      7m 33s
  15. 19m 35s
    1. Getting your game on
      4m 1s
    2. Integrating with Facebook and Twitter
      2m 38s
    3. Advanced tips and tricks
      9m 35s
    4. Sharing files with AirDrop
      3m 21s
  16. 30s
    1. Goodbye
      30s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Mac OS X Mountain Lion Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.