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Editing your users and groups


From:

Mac OS X Mountain Lion Essential Training

with Christopher Breen

Video: Editing your users and groups

In previous versions of Mac OS X, you created and controlled the powers of users in the Account system preference. With Lion, this was renamed to Users & Groups, and it remained so in Mountain Lion. So, here's how it works. By default, you'll see two users. Normally, you'd see the current user, which is an administrator account, and then you see a guest user account. The guest user account is there only to allow guests accessing the Mac through a network connection to share files with this Mac.
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  1. 1m 4s
    1. Welcome
      1m 4s
  2. 6m 56s
    1. Installing Mountain Lion
      6m 56s
  3. 47m 16s
    1. Personalizing the interface
      4m 11s
    2. Touring the Finder
      3m 29s
    3. Staying current with Software Update
      2m 52s
    4. Configuring Gatekeeper settings
      3m 17s
    5. Getting on the Internet
      5m 36s
    6. Setting up iCloud
      4m 55s
    7. Understanding AutoSave and documents in the cloud
      4m 42s
    8. Configuring Mail, Contacts, and Calendar
      4m 33s
    9. Configuring your printer
      3m 39s
    10. Protecting your data with Time Machine
      4m 28s
    11. Learn your way around the Mac App Store
      5m 34s
  4. 11m 17s
    1. Finding files with Spotlight
      6m 6s
    2. Digging deeper with Finder searches
      5m 11s
  5. 23m 35s
    1. Configuring basic personal preferences
      11m 15s
    2. Adjusting Input Device preferences
      9m 38s
    3. Examining the basic system preferences
      2m 42s
  6. 1h 13m
    1. Organizing workspaces with Mission Control
      5m 49s
    2. Modifying Language & Text settings
      4m 5s
    3. Optimizing Security & Privacy settings
      6m 18s
    4. Getting notifications
      4m 38s
    5. Configuring displays and AirPlay
      2m 20s
    6. Using Energy Saver
      6m 1s
    7. Setting up Bluetooth wireless devices
      3m 39s
    8. Sharing files on a network
      6m 1s
    9. Configuring sharing
      6m 28s
    10. Editing your users and groups
      6m 48s
    11. Setting rules with Parental Controls
      7m 4s
    12. Taking notes with Dictation & Speech
      6m 0s
    13. Exploring the Accessibility settings
      5m 54s
    14. Listening with Sound
      2m 53s
  7. 36m 2s
    1. Organizing your business with Mail
      12m 42s
    2. Scheduling time with Calendar
      8m 32s
    3. Keeping tabs with Contacts
      5m 30s
    4. Tracking your tasks with Reminders
      3m 39s
    5. Staying in touch using Messages
      5m 39s
  8. 37m 18s
    1. Tracking your documents in TextEdit
      7m 3s
    2. Looking up words in Dictionary
      1m 56s
    3. Keeping notes with Notes
      3m 48s
    4. Working with images in Preview
      6m 14s
    5. Working with PDFs in Preview
      4m 27s
    6. Installing fonts with Font Book
      4m 42s
    7. Posting a note in Stickies
      1m 55s
    8. Adding things up with Calculator
      4m 46s
    9. Organizing apps with Launchpad
      2m 27s
  9. 34m 5s
    1. Navigating the web
      3m 38s
    2. Working with bookmarks
      4m 49s
    3. Using Reading List
      2m 4s
    4. Saving web pages and creating web clips
      1m 44s
    5. Viewing and saving PDFs
      3m 24s
    6. Using Safari to search the web
      2m 20s
    7. Opening local files in Safari
      1m 59s
    8. Working with preferences in Safari
      11m 1s
    9. Managing your Internet footprint
      3m 6s
  10. 8m 48s
    1. Playing media in QuickTime
      4m 15s
    2. Recording videos with QuickTime
      4m 33s
  11. 10m 13s
    1. Video conferencing with FaceTime
      3m 38s
    2. Taking pictures in Photo Booth
      3m 47s
    3. The great utility of Image Capture
      2m 48s
  12. 12m 40s
    1. Writing a simple Automator workflow
      4m 15s
    2. Creating an Automator application
      2m 20s
    3. Setting up an Automator calendar workflow
      2m 31s
    4. Creating an Automator service
      3m 34s
  13. 22m 1s
    1. Managing processes in Activity Monitor
      5m 13s
    2. Formatting, partitioning, and repairing storage devices
      8m 58s
    3. Taking care of your passwords
      4m 1s
    4. Setting up a Windows install with Boot Camp
      3m 49s
  14. 14m 57s
    1. Creating a boot drive
      3m 19s
    2. Understanding and configuring permissions
      4m 5s
    3. Exploring troubleshooting techniques
      7m 33s
  15. 19m 35s
    1. Getting your game on
      4m 1s
    2. Integrating with Facebook and Twitter
      2m 38s
    3. Advanced tips and tricks
      9m 35s
    4. Sharing files with AirDrop
      3m 21s
  16. 30s
    1. Goodbye
      30s

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Watch the Online Video Course Mac OS X Mountain Lion Essential Training
6h 0m Appropriate for all Dec 19, 2012

Viewers: in countries Watching now:

In this course, Macworld senior editor Christopher Breen provides a comprehensive overview of Mac OS X Mountain Lion, complete with insider tips for getting the most out of the operating system. The course shows how to configure system preferences, personalize the interface, master gestures, and achieve fluency with applications such as Mail, Calendar, and Preview. The course also includes tutorials on browsing the web with Safari, automating complex tasks with Automator, sharing over a network, performing maintenance operations using Disk Utility, and offers time-saving techniques for using the Mac efficiently. Along the way, Christopher reviews the 200+ new features in Mountain Lion, which gives even experienced Mac users a valuable head start.

Topics include:
  • Installing Mountain Lion
  • Setting up and syncing iCloud
  • Configuring Mail, Contacts, and Calendar
  • Setting rules with Parental Controls
  • Jotting down info with Notes
  • Viewing and saving PDFs, text documents, and images
  • Using Safari to browse the Internet
  • Playing and recording videos with QuickTime
  • Video conferencing with FaceTime
  • Setting up a Windows install with Boot Camp
  • Downloading widgets
  • Sharing files with AirDrop
Subjects:
Business Education + Elearning
Software:
Mac OS X
Author:
Christopher Breen

Editing your users and groups

In previous versions of Mac OS X, you created and controlled the powers of users in the Account system preference. With Lion, this was renamed to Users & Groups, and it remained so in Mountain Lion. So, here's how it works. By default, you'll see two users. Normally, you'd see the current user, which is an administrator account, and then you see a guest user account. The guest user account is there only to allow guests accessing the Mac through a network connection to share files with this Mac.

In the first tab, which his called Password, you can change your password. You need to know your old password, then you can enter a new one verify it, and if you like, enter a password hint. If you want some help with the password, click on this key, and it can generate passwords for you. So, you can generate short passwords, or you can generate long passwords. And you see, these are a little bit memorable, but not entirely so. And you can see how strong the password is. You could choose a type of memorable, letters and numbers, numbers only, random, and FIPS-181 compliant.

I'm going to cancel that and we'll stick with the password that we have. If you need to change your Apple ID you can do so by clicking on Change. And if you want to create an Apple ID you can do that from within here. When we talk about contacts, I'll mention that you want to make sure that you have a contacts card. If you want to open it, you click here. The Contacts application opens and it shows you your contacts card. And you can tell it's yours because it says me. You'll see some other options down here that are grayed out.

So, how do we turn those black? Well, we click on the lock icon and I'll enter my password, and now I can configure those. So, we talked about changing your password. Well, let's suppose that you've forgotten your old password. You have the option to allow yourself to reset your password using your Apple ID. So, if you can't remember your initial password, just enter your Apple ID and then you'll be able to change the password. Allow user to administer this computer, when you set your Mac up initially you will be the administrator, and I'll talk about what these various kinds of accounts are in a minute.

And then enable parental controls. We're going to talk about parental controls in another movie so we'll leave this alone for now. We'll flip over to Login Items, and this tells you that these items will automatically open when you log in. So, this is a helpful way if when you first log in, you want certain applications to be opened from the get-go. To do that, just click on +, I'll go to my Applications, and I'll say that I'd like Calendar to open as soon as I launch. Click on Add, and now when I restart my Mac, calendar will open automatically.

I don't actually want that to happen so I'll select it and I'll click on the minus button to get rid of it. And then you have Login Options. You can enable or disable automatic login. If you enable it, you can choose which account will automatically be logged in when you start up your Mac. If you choose to display the login window, you can choose to show a list of users or you can simply have name and password fields. And in the login screen, by default, you'll see Sleep, Restart, and Shut Down buttons, you can turn that off if you want.

You can choose to show the Input menu in the log in window if you want, that's off by default. When you first set up an account you're offered the opportunity to enter password hints. By default, these will be shown, but you can turn that off as well. There's an option within OS X that allows you to do something called fast user switching. What this does is it puts your account name in the menu bar. When it's there, you can click on that menu. Down will come a list of all the users on that computer and you can change to a different user account by choosing that user.

Of course, you still have to log in using that user's password. And if you like, you can use VoiceOver in the login screen. We'll talk about accessibility in another movie but the gist is that if you have somebody using the computer who is vision impaired, they would use VoiceOver that would speak commands to them so that they can navigate the computer. Suppose that you'd like to add another user account. To do that, click on the + button, and down comes this sheet offering various kinds of accounts. And your choices are Administrator, Standard, Managed with Parental Controls, Sharing Only, and Group.

So, what can these users do? Well, the administrator can install applications and dig into folders that are otherwise forbidden. A standard user can't install software or muck around with the OS. Again, parental controls is something we're going to look at later, but the gist is that someone else configures the computer for their use, thus prohibiting them from doing certain things. And with the Sharing Only account, you can access shared folders but nothing else. As for Group, this is an account that you can create that contains other accounts configured with this computer.

So, let's say that John, Mary, and Jill have accounts on the computer. You can create one group account for just John and Mary, but not for Jill. John and Mary can then work within this account. And as you can see, you'd enter a full name, the Mac will create an account name for you but you can edit that, password, verify, and here's your password hint. I don't need to create a user so I'll click on cancel. Now, let's select my account and then click on the tools menu. You have the option to set a master password.

If you set a master password, this allows you to reset the password for any user on this computer. So, for example, if you have an iMac and you're using it with the entire family, you have multiple accounts set up, you have one for your teenage son and you have another one for your daughter. They can have their own accounts, but you can create a master password. So, let's say that your son has forgotten his password. You can reset the password and establish a new one. And we'll click on Cancel.

Now, if you're the one person who uses your Mac, you may think that you have no need to create additional accounts, and that's not necessarily so. I always create a troubleshooting account with administrator's privileges. If my regular account starts behaving strangely, I can then log into my troubleshooting account and try to perform the same action that gives my regular account problems. If I don't have that problem in the troubleshooting account, I know that there's some specific problem in that account, perhaps a startup item that I can disable.

It's a valuable troubleshooting technique and one I suggest you employ if you're the kind of person who likes to fix their computer problems. And that's Users & Groups in Mountain Lion.

There are currently no FAQs about Mac OS X Mountain Lion Essential Training.

 
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