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As anyone who has used e-mail for any length of time knows, one of the biggest hassles and headaches of e-mail is dealing with junk mail or spam, as it's also known. In this video, I want to go over a couple of tips you can use to avoid and manage your junk mail. Now, pretty much all e-mail clients have built-in junk mail filters these days. In Mac OS X Mail, for example, you go into Mail Preferences and select Junk Mail and in here make sure you have Enable junk mail filtering checked. That creates a Junk Mail folder into which mail will automatically dump messages that determines are junk.
And mail's Junk Filter is a learning filter. You can go through your spam messages and if you see one here that isn't junk, just click Not Junk. And if necessary, drag it back into a folder. I will drag it back to my Inbox. And as you continue to do this, mail will learn which sorts of messages you receive are legitimate and which sorts are often spam, and like I said, most e-mail clients have this sort of functionality built-in. Now your e-mail provider most likely has spam filters enabled as well, and probably filters out a good deal of junk messages that never make it to your Inbox.
But it's good to have your e-mail client's built-in junk filter as well, to save you from having to manually delete the messages that make it through. Now in addition to your e-mail clients junk mail filter, there are some things you can do to protect and limit your e-mail address from getting on to the address books of spammers. First of all, anytime you fill out an online form or make an online purchase, always choose the up out or uncheck offers to share your information with the seller's partners. Saying you want to receiver offers and news is basically saying, "Please send me as much junk mail as possible." For that matter, you might want to create an e-mail account just for providing to online merchants or for using anytime you need to supply an e-mail address online.
That way your friends, family and coworkers can have your real e-mail address, and you can provide your junk e-mail addresses to everyone else. If you do have to post your real e-mail address online, maybe you are participating in an online form asking for technical help, try breaking up your e-mail address into a non-standard address by spelling out the word @ or by adding words like NOJUNK and ask those replying to you to reformat your address into a proper e-mail address. Spammers have programs that constantly scam the web looking for instances of e-mail addresses. By formatting your address improperly, you can fool the programs a lot of the time.
And lastly, never, ever reply to a spam message. Don't send a message that says leave me alone and don't click links that promise to unsubscribe you from a mailing list. That just let's the spammers know you exist and have read their messages, and you'll probably be added to even more lists. So following these basic tips, coupled with your e-mail server and client's built-in spam filters, should make managing the inevitable influx of junk mail a little easier and less time-consuming.
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