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In this course, Macworld senior editor Christopher Breen provides a comprehensive overview of Mac OS X Mountain Lion, complete with insider tips for getting the most out of the operating system. The course shows how to configure system preferences, personalize the interface, master gestures, and achieve fluency with applications such as Mail, Calendar, and Preview. The course also includes tutorials on browsing the web with Safari, automating complex tasks with Automator, sharing over a network, performing maintenance operations using Disk Utility, and offers time-saving techniques for using the Mac efficiently. Along the way, Christopher reviews the 200+ new features in Mountain Lion, which gives even experienced Mac users a valuable head start.
Finally, I'd like to show you how to create an Automator service. The advantage of using a service is that it's accessible to you from a menu or using a keyboard shortcut. Create a new workflow. This time I'm going to choose Service, and click on Choose. I'll go to my Search Menu and type in the beginning of reminder. So what we're going to do is we're going to create a new reminders item. So using this workflow, I won't have to launch reminders.
I can just create one by going to a services menu anywhere or using a keyboard shortcut. So this is how that's done. So service receives input from no input, and it happens in any application. So here is our new reminders item. So if I were to run this now, it would create a new reminder item, but what I would like you to do is show up when I initiate the service. So I click on Options and then I choose Show this action when the workflow runs.
I can configure this item if I like. I could add it to an existing list, or I can choose New list. I can decide if I'm using in the existing list which one to add it to, and we'll leave it Reminders. I can choose a priority, and I can also choose the dates. So, I preset these items but I don't have to. So let's see what happens when I run this. So I click on Run, and here is my New Reminders Item window. At this point, I can type in the reminder and click on Continue and it will create a new reminder. So swell. But I don't want it to work it that way.
So let's click on Save. I will now name my service, and I'll call it New Reminder, and click save. Let's quit Automator. So, let's go to Finder, choose Services, and look what's there, New Reminder. I select it. There is my New Reminders window. So I'll type in my reminder. We'll make this high priority because that fish is really hungry, and click on Continue. Let's see if it's there.
Go to reminders. Click on reminders. Feed the fish! There is my reminder. Great! So regardless of which application I'm in, I can always go to the Services menu and choose New Reminder. Now let's make it even better. Go to System Preferences, click on Keyboard, choose Keyboard Shortcuts, and then choose Services. What we're going to look for is our New Reminder, and then click add shortcut.
I'm going to use Command+Option+R. That's my shortcut. Quit System Preferences. Let's take a look at services. Look, keyboard shortcut, Command+Option+R. Let's see if it works. I press Command+Option+R, and there's my New Reminders Item window, and it's going to work. So again, I just type in my reminder, click on Continue, and now I've got a reminder. So the beauty of this is, again, with the press of a few keys I can easily create a new reminder without ever going to the Reminders application. And just so you know, this little spinning gear icon up here? That indicates that the workflow is running.
Once I enter something and click Continue, that icon disappears because the workflow is complete. And that's creating a service workflow with Automator.
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