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Configuring Mail, Address Book, and iCal

From: Mac OS X Lion Essential Training

Video: Configuring Mail, Address Book, and iCal

Prior to Lion, you had to configure Mail, Contacts, and Calendars in three separate applications. Much like Apples iOS, under Lion you now configure all three in a single system preference. So let's take a look. We have got a System Preferences > Mail, Contacts & Calendars. Now if you set up an iPod touch, iPhone, or iPad this looks familiar to you and it works much the same way. So all you have to do is you select a type of account that you want to set up and you click on it. So for example, we are going to set up Gmail account.

Configuring Mail, Address Book, and iCal

Prior to Lion, you had to configure Mail, Contacts, and Calendars in three separate applications. Much like Apples iOS, under Lion you now configure all three in a single system preference. So let's take a look. We have got a System Preferences > Mail, Contacts & Calendars. Now if you set up an iPod touch, iPhone, or iPad this looks familiar to you and it works much the same way. So all you have to do is you select a type of account that you want to set up and you click on it. So for example, we are going to set up Gmail account.

It asks for my name. That's already filled in because it knows who I am. I enter my email address, and enter a password. I then click Set Up and it verifies my account. I have the option to enable three services with this. One is Mail & Notes, so I can set up an account in my Mail client. Calendars is another one. So this would sync with Google Calendars and if I wanted to set this up with Chat this would work with Google Talk. What I want to do right now is disabled Chat because I don't want to use this with Google Talk but rather use it just with mail and calendars.

And now I click Add Account to indeed add that account. It then checks with Google, makes sure everything is okay, and then it does the syncing. Now let's watch Mail and see if it's really there. Click on the Mail icon, I will click Show Tab and sure enough here's my Gmail account. So indeed it has been added. We are going to talk about Mail later. I am just showing you that it does show up in Mail when you added the account. So let's quit Mail, Command+Q, and it's gone. Now let's look at it in iCal.

Now there is no evidence that it's here. However, if I go to iCal Preferences, and then I look at Accounts, I will see that Gmail has indeed been added. Now let's click on the Delegation account and in here it's going to look for any calendars that I have in Gmail. I have to enable those in order for them to appear in my calendar. In this case I have added US Holidays and those would appear in my Calendar. If I had other calendars that I have added to Google, these too would appear here and again if you want them to appear in iCal, you have to enable them in the Delegation tab.

That's enough in iCal, good bye, and we are back in Mail, Contacts & Calendars, under System Preference. Let's click Add Account again. You see we have other options here. One is Microsoft Exchange, MobileMe, we have done Gmail, Yahoo, AoL and other. MobileMe, Yahoo, and AoL works essentially the same way. You will click one of these, your name will appear and you enter your User Name and your Password. Lion is aware of the details of each of these accounts, so you don't have to enter a lot of information. Again user name and password will do.

Exchange, however, requires that you not only know your user name and password but you also have to know the name of the Exchange server. If you have an Exchange account, which is likely setup through your work, the IT person that your business can provide that information. If you have a personal exchange account, contact your ISP for the necessary settings. If you have a POP or an IMAP account through an ISP, you click the other setting. At this point you choose to Add a Mail Account and click Create. When you do this once again, you will enter your email address and your password.

Now let's try this with a fake address. And I click Create. It tells me that it can't discover the setting. So it doesn't automatically have them. I can go on to Configure by clicking Continue. When I do this, Mail launches and then it asked me to fill in the proper settings. First off I would choose whether I have a POP or an IMAP account just so you know the difference. The POP account is one where your mail is downloaded to your computer and stored there. With an IMAP account, the mail is stored on the server and you access it from there.

So you can access it from a variety of devices. Again POP downloads to your computer and you look at it there. Here again you edit the description. This is a good idea so you can tell one account from another one. So for example I might put an Example account because that's what this is. Then you have to know your Incoming Mail Server, your User Name, and your Password. You march through these settings. What you need to know is well what's the name of your incoming mail server. It may be called mail. It may be called POP. You also have to configure the outgoing server and this again maybe mail or maybe something called SMTP.example. com or whatever the name of your ISP is.

So again if you have an account that's setup through some kind of ISP, they are going to have the settings, they will provide those to you and then you can just enter them as needed. And I will Cancel out of this and quit Mail. And that's pretty much all you need to know to configure Mail, Contacts and Calendars. There are more esoteric settings for things like adding CalDAV, CardDAV, and LDAP accounts, some of which will get to another movie. In the meantime you've learned how to set up your e-mail account which is likely one of your first concerns.

Show transcript

This video is part of

Image for Mac OS X Lion Essential Training
Mac OS X Lion Essential Training

72 video lessons · 30854 viewers

Christopher Breen
Author

 
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  1. 1m 26s
    1. Welcome
      53s
    2. Using the exercise files
      33s
  2. 4m 42s
    1. Installing Lion
      4m 42s
  3. 44m 44s
    1. Touring the Finder
      10m 19s
    2. Launching and working with apps
      4m 22s
    3. Sorting and starting apps with Launchpad
      3m 13s
    4. Organizing workspaces with Mission Control
      4m 35s
    5. Using trackpad gestures
      8m 22s
    6. Using mouse gestures
      2m 22s
    7. Understanding file saving in Lion
      4m 35s
    8. Using Text to Speech
      3m 9s
    9. Installing software
      3m 47s
  4. 26m 51s
    1. Personalizing the interface
      7m 31s
    2. Staying current with Software Update
      4m 13s
    3. Configuring Mail, Address Book, and iCal
      5m 2s
    4. Setting up printers
      3m 39s
    5. Backing up with Time Machine
      6m 26s
  5. 10m 49s
    1. Finding files with Spotlight
      5m 16s
    2. Digging deeper with Finder searches
      5m 33s
  6. 39m 6s
    1. Configuring basic personal preferences
      11m 14s
    2. Optimizing Mission Control preferences
      3m 42s
    3. Configuring basic Audio and Video preferences
      4m 34s
    4. Adjusting Input Device preferences
      7m 45s
    5. Configuring Bluetooth input devices
      2m 36s
    6. Modifying Date & Time Preferences
      2m 38s
    7. Getting on the internet
      3m 56s
    8. Using an alternate startup disk
      2m 41s
  7. 3m 22s
    1. Understanding Dashboard widgets
      3m 22s
  8. 23m 20s
    1. Navigating the interface
      6m 30s
    2. Filtering junk mail and sorting messages with rules
      4m 22s
    3. Scheduling appointments with iCal
      6m 38s
    4. Organizing contacts with Address Book
      5m 50s
  9. 37m 5s
    1. Basic word processing in TextEdit
      7m 56s
    2. Using Dictionary
      2m 51s
    3. Preview: Working with images
      6m 20s
    4. Preview: Working with PDFs
      6m 13s
    5. Installing and managing fonts
      5m 37s
    6. Creating quick notes using Stickies
      3m 24s
    7. Using Calculator
      4m 44s
  10. 34m 27s
    1. Navigating the web
      4m 49s
    2. Working with bookmarks
      7m 15s
    3. Adding and reading RSS feeds
      2m 38s
    4. Using Reading List
      3m 7s
    5. Saving web pages and creating web clips
      1m 15s
    6. Using Safari to search the web
      3m 13s
    7. Opening local files in Safari
      2m 33s
    8. Working with Safari's preferences
      4m 33s
    9. Configuring privacy settings
      5m 4s
  11. 13m 45s
    1. Playing media
      9m 3s
    2. Recording
      4m 42s
  12. 18m 26s
    1. Video chatting in FaceTime
      5m 26s
    2. Text and video messaging in iChat
      9m 6s
    3. Shooting videos and pictures in Photo Booth
      3m 54s
  13. 12m 46s
    1. Automating complex tasks
      12m 46s
  14. 13m 55s
    1. Monitoring system performance
      3m 20s
    2. Setting up a Windows installation in Boot Camp
      3m 49s
    3. Formatting, partitioning, and repairing storage devices
      6m 46s
  15. 15m 55s
    1. Understanding sharing
      4m 59s
    2. Sharing files on a network
      3m 23s
    3. Screen sharing with a remote computer
      4m 7s
    4. Sending files with AirDrop
      3m 26s
  16. 38m 47s
    1. Modifying Language & Text settings
      6m 38s
    2. Optimizing Security & Privacy settings
      6m 24s
    3. Configuring access for for the disabled
      7m 23s
    4. Using Energy Saver
      4m 42s
    5. Adding and changing users
      6m 19s
    6. Configuring Parental Controls
      7m 21s
  17. 18m 33s
    1. Preventive measures: Creating a Lion boot drive
      7m 40s
    2. Understanding and configuring permissions
      3m 6s
    3. Troubleshooting techniques
      7m 47s
  18. 6m 11s
    1. Techniques for using the Mac efficiently
      5m 22s
    2. Next steps
      49s

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