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Prior to Lion, you had to configure Mail, Contacts, and Calendars in three separate applications. Much like Apples iOS, under Lion you now configure all three in a single system preference. So let's take a look. We have got a System Preferences > Mail, Contacts & Calendars. Now if you set up an iPod touch, iPhone, or iPad this looks familiar to you and it works much the same way. So all you have to do is you select a type of account that you want to set up and you click on it. So for example, we are going to set up Gmail account.
It asks for my name. That's already filled in because it knows who I am. I enter my email address, and enter a password. I then click Set Up and it verifies my account. I have the option to enable three services with this. One is Mail & Notes, so I can set up an account in my Mail client. Calendars is another one. So this would sync with Google Calendars and if I wanted to set this up with Chat this would work with Google Talk. What I want to do right now is disabled Chat because I don't want to use this with Google Talk but rather use it just with mail and calendars.
And now I click Add Account to indeed add that account. It then checks with Google, makes sure everything is okay, and then it does the syncing. Now let's watch Mail and see if it's really there. Click on the Mail icon, I will click Show Tab and sure enough here's my Gmail account. So indeed it has been added. We are going to talk about Mail later. I am just showing you that it does show up in Mail when you added the account. So let's quit Mail, Command+Q, and it's gone. Now let's look at it in iCal.
Now there is no evidence that it's here. However, if I go to iCal Preferences, and then I look at Accounts, I will see that Gmail has indeed been added. Now let's click on the Delegation account and in here it's going to look for any calendars that I have in Gmail. I have to enable those in order for them to appear in my calendar. In this case I have added US Holidays and those would appear in my Calendar. If I had other calendars that I have added to Google, these too would appear here and again if you want them to appear in iCal, you have to enable them in the Delegation tab.
That's enough in iCal, good bye, and we are back in Mail, Contacts & Calendars, under System Preference. Let's click Add Account again. You see we have other options here. One is Microsoft Exchange, MobileMe, we have done Gmail, Yahoo, AoL and other. MobileMe, Yahoo, and AoL works essentially the same way. You will click one of these, your name will appear and you enter your User Name and your Password. Lion is aware of the details of each of these accounts, so you don't have to enter a lot of information. Again user name and password will do.
Exchange, however, requires that you not only know your user name and password but you also have to know the name of the Exchange server. If you have an Exchange account, which is likely setup through your work, the IT person that your business can provide that information. If you have a personal exchange account, contact your ISP for the necessary settings. If you have a POP or an IMAP account through an ISP, you click the other setting. At this point you choose to Add a Mail Account and click Create. When you do this once again, you will enter your email address and your password.
Now let's try this with a fake address. And I click Create. It tells me that it can't discover the setting. So it doesn't automatically have them. I can go on to Configure by clicking Continue. When I do this, Mail launches and then it asked me to fill in the proper settings. First off I would choose whether I have a POP or an IMAP account just so you know the difference. The POP account is one where your mail is downloaded to your computer and stored there. With an IMAP account, the mail is stored on the server and you access it from there.
So you can access it from a variety of devices. Again POP downloads to your computer and you look at it there. Here again you edit the description. This is a good idea so you can tell one account from another one. So for example I might put an Example account because that's what this is. Then you have to know your Incoming Mail Server, your User Name, and your Password. You march through these settings. What you need to know is well what's the name of your incoming mail server. It may be called mail. It may be called POP. You also have to configure the outgoing server and this again maybe mail or maybe something called SMTP.example. com or whatever the name of your ISP is.
So again if you have an account that's setup through some kind of ISP, they are going to have the settings, they will provide those to you and then you can just enter them as needed. And I will Cancel out of this and quit Mail. And that's pretty much all you need to know to configure Mail, Contacts and Calendars. There are more esoteric settings for things like adding CalDAV, CardDAV, and LDAP accounts, some of which will get to another movie. In the meantime you've learned how to set up your e-mail account which is likely one of your first concerns.
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