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Do you have IBM Lotus Notes installed on your computer but don't know quite how to harness its productivity? In this course, author Jess Stratton teaches how to use the powerful business productivity tools in Lotus, including email, chat, calendars, and scheduling—all from the Notes interface. The course demonstrates how to send, write, and organize mail; work with calendars and to-dos; use Sametime instant messaging; and much more.
The bookmark bar can be highly customized and added to. It can help make you really productive. So let's dive in with all the ways that you can make it work for you. Let's start by going over what we can add to it. If I click right on the Open list, I can click it again and it will go away, I can click it again and it will come back. Let's make it really useful by adding applications that we use frequently directly to it. Now I've already got my Product Inquiries application on.
I'm going to take my left mouse button and drag the tab title all the way over to the Open list and let go of the mouse button. Now that's all it takes for my application to be in there whenever I need it. The really neat thing is that we can also add Windows applications to this. For example, let's take something that we use frequently, and have to minimize Notes, go to the Desktop, open up our application, be done with it and go back into Lotus Notes. Wouldn't it be much easier if we could access it right from the client? Well now we can.
I'm going to take my left mouse button and drag the Calculator all the way down to the Lotus Notes icon on the Start menu. It'll pop right back up again and I'm still holding down my mouse button and I'm going to drag it over to the Open menu and let go. Now my Calculator is in my Open list, and I can use it whenever I need it right from Lotus Notes. Now we can also create new folders by right- clicking my Favorite Bookmarks folder and choosing New Folder. I'm going to name this folder Products, because I'm going to have this folder work with all my products.
If I go back to my Open list, here's my new folder and I can start adding things to it. For example, I have my Product Inquiries application, I'm going to take that and put it in my Products folder by simply holding down the mouse button again and dragging it and releasing it right over the Products folder. Now let's say at any given time we don't want to see this application in here anymore. I can simply right-click on any application and choose Remove, it's going confirm that I want to remove it and it's gone from the list.
So it's important to remember that we're not actually deleting the application from the server or my computer, we're only removing it from this Open list, at any time I can come back to the database, drag it back over, and bring it right back again. So now we know we can add to it, let's go over how to change the way that the Open list looks visually. If these icons look a little small to you, you can make them a little easier to read by changing the size of them. If I right-click on the Open list I can select Use Large Icons, and now when I go back, they're nice and pretty and large and I can see them easily.
Now the last thing we can do is change the Open list to always be available whenever we need it by docking it to the left-hand side of the screen. If I right-click on the Open list, I can choose Dock the Open List and it's going to appear on the side. Now any time I need it, it's there. If I'm done with it, I can simply right- click on any gray area underneath the Open list, and unchecked Dock the Open List. And it goes right back up to the open screen where it was.
So if this reminds you a little bit of your Windows Start menu, just remember, it can be used and customized just as much.
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