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Working with folders and files

From: Lightroom 4 Essentials: 01 Organizing and Sharing with the Library Module

Video: Working with folders and files

Another essential element of working in the Library Module is working with folders and the images that are in those folders. We've been working from this folder here, it's titled Wedding, and here I have a few raw files. These are the files as captured straight out of the camera. Well, because I've selected these and I just have five, what I want to do is rename these images. Well, how can we do that? One of the ways that you can rename a file is simply by clicking it and then by pressing the F2 key on your keyboard. Well, this would be helpful if you just want to rename say one image, what about a sequence of files? Well, in that case what you'll want to do is click on a photograph, hold down the Shift key, and then click on the last photo in the set there, and then press F2 again, and here I'll go ahead and just name these wedding, it gives me an example, naming convention there -12345, click OK, and now I've successfully renamed those files.

Working with folders and files

Another essential element of working in the Library Module is working with folders and the images that are in those folders. We've been working from this folder here, it's titled Wedding, and here I have a few raw files. These are the files as captured straight out of the camera. Well, because I've selected these and I just have five, what I want to do is rename these images. Well, how can we do that? One of the ways that you can rename a file is simply by clicking it and then by pressing the F2 key on your keyboard. Well, this would be helpful if you just want to rename say one image, what about a sequence of files? Well, in that case what you'll want to do is click on a photograph, hold down the Shift key, and then click on the last photo in the set there, and then press F2 again, and here I'll go ahead and just name these wedding, it gives me an example, naming convention there -12345, click OK, and now I've successfully renamed those files.

What about renaming a folder? Over here in this Folder section, one of the things that you can do is move your cursor over a folder and then if you right-click or Ctrl+Click it, this opens up a contextual menu. Here we can rename this particular folder and we could go ahead and do that. Let's Rename this Wedding-Santa-Barbara, and then click Save. Well, here you can see the name of that folder has been updated. Of course if ever you make a mistake or want to go back, you can always right-click or Ctrl+Click and then rename that folder back to what the name was previously.

Okay. Well, what else can we do with folders? Well, so far you can see that I have a folder structure; I have a main folder and then subfolders. What if a subfolder is in the incorrect location? Say perhaps I want to move Wedding to a completely different spot? Well, all you need to do is simply click on it and then reposition it and let go of it. Lightroom will give you this warning message. It says, hey, you are actually Moving Files on a Disk. This isn't just a catalogue movement, meaning this isn't just inside of Lightroom, this is kind of real, this is on the hard drive.

That's great, that's what we want to have happen, we will go ahead and click Move, and that's really important. Now, what can happen is that you can also make movements "behind Lightroom's back". Now, if you do that, you can really get into trouble. Let me show you what I mean. I am going to go ahead and open up a folder here, and I have Exercise Files, and Wedding, and Wedding is currently in the wrong spot. It needs to be in the Photos folder. So behind Lightroom's back I am going to make this change.

I will go ahead and drag and drop that there. It's now in this Photos folder. Well, when I go back to Lightroom, all of a sudden I have a problem. This folder, the entire folder, and the images inside it have a question mark next to them. Something went wrong; we made a change without telling Lightroom what it was. Well, the good news is we can fix this. On a folder level all that you need to do is to right-click or Ctrl+Click and then select Find the Missing Folder. Here we'll go ahead and navigate to where this folder has been moved, in this case Wedding, and then click Choose.

What that will do is it will update the catalogue and it will reposition this folder here in the correct spot. Let's go ahead and look at that. You can see Wedding is now inside of that Photos folder. So that's really helpful to, because occasionally we'll accidentally make that mistake and we want to know how to fix it. Well, the last thing I want to highlight here is how we can add folders. Let's say, for example, in this Wedding folder we want a subfolder. Well, to create that, we click on the folder we want to work in, and then in the Folders panel, the far right-hand side, click on the Plus icon and choose Add Subfolder, and I'll go ahead and just name this demo, because that's all it is, is a demo subfolder, and click Create.

That will then create this subfolder inside of that folder. Now, if ever we want to remove that, we'll click on it and then hit the Minus button and that will delete or remove that folder.

Show transcript

This video is part of

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  1. 2m 1s
    1. Welcome
      1m 1s
    2. Using the exercise files
      1m 0s
  2. 13m 33s
    1. The broad Photoshop Lightroom overview
      3m 52s
    2. The photographic workflow puzzle
      3m 45s
    3. Why use Photoshop Lightroom?
      5m 56s
  3. 30m 18s
    1. The Photoshop Lightroom interface
      5m 21s
    2. Using the interface shortcuts
      4m 57s
    3. Working with panels
      4m 24s
    4. Customizing the identity plate and module pickers
      5m 49s
    5. Customizing interface elements
      5m 5s
    6. Creating a custom panel end mark
      3m 45s
    7. Using module tips
      57s
  4. 36m 32s
    1. Importing images and looking at file formats
      5m 27s
    2. Importing preferences
      3m 13s
    3. Introducing the Import dialog
      5m 10s
    4. Setting catalog preferences and import and preview options
      5m 38s
    5. Importing from a folder
      4m 2s
    6. Importing photos from a CF card
      10m 22s
    7. Creating an import preset
      2m 40s
  5. 11m 37s
    1. Drag-and-drop importing
      2m 8s
    2. Auto-importing from a watched folder
      4m 48s
    3. Importing from iPhoto or Aperture
      4m 41s
  6. 9m 36s
    1. Introducing tethered capture
      3m 47s
    2. Working with tethered capture
      2m 55s
    3. Considering color management with tethered capture
      2m 54s
  7. 24m 21s
    1. Introducing catalogs
      3m 12s
    2. Demystifying catalogs by way of comparison
      3m 34s
    3. Optimizing and backing up catalogs
      6m 13s
    4. Importing and updating legacy catalogs
      6m 38s
    5. Exporting a catalog
      3m 53s
    6. Learning more about catalogs
      51s
  8. 41m 51s
    1. Working in the Grid and Loupe views
      2m 14s
    2. Navigating and zooming
      4m 47s
    3. Customizing the Grid and Loupe views
      5m 14s
    4. Customizing the Filmstrip
      3m 17s
    5. Comparing two images
      5m 23s
    6. Surveying two or more images
      3m 15s
    7. Working with folders and files
      4m 2s
    8. Deleting and removing images from folders
      3m 1s
    9. Working with multiple hard drives
      8m 2s
    10. Dual-monitor support
      2m 36s
  9. 30m 25s
    1. Working with flags, stars, and labels
      5m 20s
    2. Adding ratings with the Painter tool
      3m 32s
    3. Filtering by flag, stars, and labels
      3m 58s
    4. A filtering workflow
      5m 54s
    5. Filtering by file type
      1m 54s
    6. Filtering by type and metadata
      3m 22s
    7. Sorting photos
      1m 58s
    8. Stacking photos into groups
      4m 27s
  10. 21m 51s
    1. Using Smart Collections
      4m 7s
    2. Using Quick Collections
      2m 25s
    3. What is a collection?
      3m 39s
    4. Working with collections
      3m 22s
    5. Going further with collections
      3m 17s
    6. An evaluative-collection workflow
      5m 1s
  11. 12m 23s
    1. Overviewing the new Map module
      2m 32s
    2. Tagging images with locations
      3m 46s
    3. Creating saved locations
      6m 5s
  12. 10m 44s
    1. Using Quick Develop
      3m 39s
    2. Synchronizing settings
      3m 12s
    3. Making incremental adjustments
      3m 53s
  13. 31m 41s
    1. Playing video in Photoshop Lightroom
      3m 50s
    2. Trimming a video
      4m 11s
    3. Editing the color and tone of a video
      5m 2s
    4. Using presets to edit the color and tone of a video
      1m 49s
    5. Setting the poster frame
      1m 35s
    6. Capturing a still image from a video
      3m 9s
    7. Exporting to a hard drive
      2m 37s
    8. Publishing to a hard drive
      3m 35s
    9. Publishing video to Facebook
      3m 18s
    10. Publishing video to Flickr
      2m 35s
  14. 17m 11s
    1. Why use DNG?
      7m 32s
    2. Converting to DNG and the Embed Fast Load Data option
      3m 45s
    3. Reducing file size with the lossy compressed DNG
      5m 54s
  15. 22m 39s
    1. Adding keywords
      3m 33s
    2. Creating and using keyword sets
      3m 6s
    3. Synchronizing keywords
      1m 58s
    4. Keywording with the Painter tool
      1m 29s
    5. Working with the Metadata panel
      4m 44s
    6. Adding copyright metadata with a template
      4m 23s
    7. Filtering photographs based on metadata
      3m 26s
  16. 27m 34s
    1. External editing preferences
      5m 14s
    2. Editing raw photos in Photoshop
      4m 43s
    3. Editing an original TIFF, PSD, or JPG file in Photoshop
      3m 40s
    4. Editing a modified TIFF, PSD, or JPG file in Photoshop
      4m 44s
    5. Opening an image as a Smart Object in Photoshop
      4m 34s
    6. Including multiple images in Photoshop as layers
      4m 39s
  17. 29m 1s
    1. Exporting photographs to a hard drive, CD, or DVD
      4m 44s
    2. Publishing to a folder
      4m 5s
    3. Using exporting presets
      4m 51s
    4. Emailing photographs from Photoshop Lightroom
      5m 34s
    5. Exporting to Adobe Revel
      3m 39s
    6. Uploading photos to Facebook and Flickr
      6m 8s
  18. 32s
    1. Goodbye
      32s

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