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In Photoshop Lightroom 3 Essential Training, author Chris Orwig provides a comprehensive look at Adobe Photoshop Lightroom 3, the popular photo-asset management, enhancement, and publishing program. The course covers indispensable techniques such as importing, processing, and organizing images in the Library, correcting and adjusting images in the Develop module, and creating slideshows, web galleries, and print picture packages. In addition to exploring all of Lightroom 3's capabilities, this course is rich with creative tips and expert advice on photographic workflow. Exercise files accompany the course.
One of the things that we will want to get a handle on is how we can work with folders and files inside a Library module, because again, this is where a lot of our organizational work will take place. Let's say that I'm going through an entire folder of images and I have a bunch of sub-folders and I come across these files here. These particular photographs were taken when there was a really devastating fire in my town of Santa Barbara. And I notice that these files are named miscellaneous. And what I'd like to do is I'd like to figure out what folder they're located in.
So, I'll go ahead and press the G key to go back that Grid View mode, and I'll Ctrl+Click or right-click. What I'm going to do is say Go to Folder in Library. Now, we've already seen this before, but what we haven't seen is how we can actually begin to change some of the things here. Let's say that what we'd like to do is rename these files. Well, I can go and select one or more files and then press the F2 key. What this will allow me to do is to choose a different name. I'm going to create a custom name. Actually I take that back.
I'm going to create a custom name with a sequence, because I've multiple files there, right? I'm going to go ahead and called this sb_fire, and then it will give me a preview of the file there, sv_fire-1, and I'll click OK. Well, that will then update those file names and if we go ahead and hover over the images or select them, you can see that it's giving me that new file name right there. Well, let's say that I want to create a folder for these. How can I actually do that? Well, if you go over to your folders, you can right-click on the folder and choose Create Folder Inside miscellaneous.
I'll go ahead and name this folder sb_ fire and what I want to do is I want to include the selected photos. Now, I've have only have one photo selected. That's no big deal. We'll fix that. Go ahead and hit Create. That will then create this new folder for me, so if I expand this, we can see I now have one image in that subfolder. Let's say I want those other two in that folder, no big deal. All that I need to do is to select those files and go ahead and click and drag and drop and then move them to this location. Now, this warning dialog says, hey, you know if you do this, they're actually physically going to be moved on your hard drive.
You can't undo this. Oh, yeah, of course, that's no big deal. I do want them in a new location. I'll simply click Move. Now those are all located in this subfolder. So, the nice thing about this as you can imagine is that you can really customize where things are, drag things around quite a bit. Let's say I all of a sudden decide I want this folder inside of another folder. Well, drag and drop and as I do that it will then update that location. So, it's now located inside of this Letters folder. If I realize I made a mistake, no big deal. Again, just simply click and drag and drop to new location. All right.
Well what about some other situation? Let's go to another folder, like Athletes. Now here, let's say that what I want to do is rename this folder. What I can do is right-click, and here select Rename, and I'll go ahead and give this a new name. What I'm going to do is I'm going to name this based on the shoot, frs_p3. It was a shoot for the energy drink FRS at the P3 workout gym. I'll go ahead and click Save. Now, I have a new folder name and put it in a new position alphabetically.
Yet, all of a sudden, let's say that I happen to navigate outside of Lightroom. And I'm going to go ahead and do that. If I right-click that folder, and then select Show in Finder, what I'm going to see is this particular folder here on my hard drive. In this case, it's on my Drobo, and this is where I have all my photos. And let's say that once I get here and I'm outside of Lightroom, I all of a sudden decide, you know what, I don't like that full name. All I need is the company name for who the shoot was done for, in this case, FRS.
So, I'll go ahead and rename the folder. What's going to happen when I go back Lightroom, when I go back to Lightroom, it says, hey you know what, something weird has happening here. And so, there are a couple of different options here. One of things that I can do is I can relocate these files, and I can relocate them as we've seen before by clicking on this question mark icon. So, if I go ahead and click on that, it says, "hey, we used to be able to find this file. We can't find it anymore, locate it." So, in this particular case, what I'll do is I'll select that new folder name.
I'll make sure to select the correct image. We can see it was frs_04, showing me right there. I'll select that file and then go ahead and choose Select. What it's going to do is it's going to update this to the new folder location. Well I have a problem, right? I now have two folders. I have the correct folder, but I also have this incorrect folder. Well, how can I get rid of this? A couple of different ways. The easiest perhaps is to right-click and then simply choose Remove. So, let's go ahead and do that.
And that will then remove that there, and now have the folder simply called frs. All right. I'll go ahead and click on these files, looks like it just took a second to update those thumbnails, but now we're good to go. Well, last thing I want to point out here is that you'll notice that you have these different folders located right here. This is actually kind of interesting. What I can do is I can select another folder. You'll notice that I have general photos. I have all these photos. 1 selected. Which image is selected. What I can actually go through this and click on this little triangle icon and it's going to show me all of the recent folders that I've been in.
For example, I can go back to that Santa Barbara Fire folder and then go ahead and activate that and view the photos inside of that. Or, if I find that there's a folder I need to go to quite often, like let's say my exercise_files folder, this is one that I'm going to go to quite often. We'll click on the triangle icon and then from there say Add to Favorites. I'll go ahead and add that particular folder to Favorites. So now, if I'm in a new location, to go back to one of my Favorites we'll click on the triangle icon again and you'll see the Favorite Sources are located here.
And this is new in Lightroom 3, a great new feature. Here all we have to do is click that and then it'll take me to my master exercise_files folder. So, keep in mind, if you ever find yourself traveling to specific folders again and again and again, you may want to save those as Favorites. What this means for me with my own photographic library is my Favorites are 2009, 2010, so on and so forth. Or if I have a particular client that I work for a lot, I'm going to go to that particular folder as well. All right.
Well that wraps up our conversation about folders and files.
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