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So far we've focused our conversation around working with files that are located on one hard drive. What about those scenarios though that are typical to all of us where we have multiple hard drives? For example, in this particular case I have another drive titled sashimi_3 and I've a folder titled photos. What I want to do is I want to import those photos that are located on this external drive. What I need to do is go through the overall import process. I'll go ahead and navigate to Lightroom and select the File pulldown menu and then choose Import Photos.
This will then open up the Import Photo dialog and we've seen this before. Here what I am going to do is select that hard drive that we want to work with and then the subfolder titled photos. Well, I have these four photos that I'm really interested in adding to my Lightroom catalog. I don't want to move them, because let's say that this hard drive is a hard drive where I have a lot of archives. It's not my main drive, but it's one of the drives that I need to access occasionally. So in this particular case I will go ahead and import these files.
In regards to our File Handling we will use the same settings that we've used previously and Apply During Import, a little copyright template there, and we are good to go. Let's click Import. This will then bring these files in. And one of things that's kind of interesting is not only did it bring the files in, it also brought this recognition of the hard drive. We can see that its sashimi_3. Now below we can see our subfolder, which is photos.4. And this is all fine. We could open up these files or zoom into the Loupe View mode and scroll through them.
Yet a lot of times what happens is when we have multiple hard drives, we may be accessing the files via collections or sometimes via our catalog. And in this case will be an All Photographs. And we will scroll through our catalog and all of a sudden we'll find one of these images, and we will say, "oh yeah, this one is great." But we don't really remember where the file was located. Well, what you can do? So if you are in the Grid View mode, you can right-click and you can select Go to Folder in my Library. In other words, this will then point to that folder and only show you the images that are located there.
It's a real handy way to quickly find those particular files. Well, what about another scenario? Sometimes we will Ctrl+Click or right-click and say Show in Finder. This will then open up our Finder window. Here we can see that those photos are saved on sashimi. And let's say that I decide, you know what, I want to eject this drive. So I go ahead and click on the eject button. Now when I do that and go back to Lightroom, Lightroom says, "hey, you know what, there is something wrong here." You notice that it turned off the brightness of the word sashimi and also turned off the green light telling me that you this hard drive was online. Now it's offline.
Also, in regards to my thumbnails you'll notice that there is a question mark in the top corner there. That question mark is saying, hey, there is some kind of problem with this file. Now the nice thing that is I can click on this question mark, and what it will do is open up this dialog, which tells me the previous location. In particular, it's showing me that these photos were saved on the drive named sashimi_3. Now as you can imagine, that is so helpful, especially when you have five or ten or however many hard drives you have.
Because it's really tricky to remember, okay, which image was on what drive and how do I find this? Well, all we need to do is click on that question mark. It's says, hey, this one was on sashimi_3. I'll go ahead and find that hard drive, and then I'll plug it in. And I would be good to go. I also have to point out here that you don't always have to locate the drive. You could of course just plug in the drive; Lightroom would automatically detect it. And again you would be good to go. Well, my last comment here is in regards to how you name your hard drives.
Because a lot of us have multiple hard drives, it may be a good idea to come up with a creative naming convention for those drives and then of course to label each drive. That way when I need to go and find sashimi_3, I can go ahead and physically pick up the drive, see a label that says sashimi_3 on it, connect it. And again I'll be off and running.
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