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Using collections for sharing

From: Lightroom 4 Image Sharing Workshop

Video: Using collections for sharing

Lightroom provides a variety of methods for identifying which images you'd like to work with at any given time. For example, we can use the Folder structure to select the images we'd like to include in a particular sharing project and we can also filter our images. We can use the basic filtering on the top of the Film Strip to filter images based on the pic flag, the star rating, or the color label. And we can even use the library filter if I switch to the Grid view. We have the Library Filter available at the top of the display.

Using collections for sharing

Lightroom provides a variety of methods for identifying which images you'd like to work with at any given time. For example, we can use the Folder structure to select the images we'd like to include in a particular sharing project and we can also filter our images. We can use the basic filtering on the top of the Film Strip to filter images based on the pic flag, the star rating, or the color label. And we can even use the library filter if I switch to the Grid view. We have the Library Filter available at the top of the display.

If the Library Filter is not currently visible you can simply choose View > Show Filter Bar from the menu or press the back slash key on your keyboard. And with the Library Filter, we're able to identify images or essentially search for images based on a variety of different criteria. For example, using the Metadata option, I could identify images based on the particular date they were captured, based on which camera was used to capture them, the lens, etcetera, and I could even switch to different criteria. For example, maybe I want to consider the lens focal length, as one of the criteria that I'll use to select images. The point being is that we have a variety of methods for actually tracking down specific images.

But once we identify the images, we might like to include in a project, we might want to use a collection in order to group those images together. And collections can be especially helpful if we're working on a longer term project. Let's take a look first at the Quick Collection. The Quick Collection is a collection that is always available, but there's only one Quick Collection. So the first thing I recommend doing if you're going to use the Quick Collection is to make sure that the Quick Collection is currently empty. On the left panel in the library module up near the top, you'll find the Catalog section where we can view the Quick Collection.

You'll see at the moment, there are zero images in my Quick Collection. But if there were images in the Quick Collection and you didn't need those images to be included, you could right-click on the Quick Collection and then choose the Clear Quick Collection option. In this case however, I obviously don't need to use that option since the Quick Collection is currently empty, but then, I could chose which images I want to add to a Quick Collection and these images can span across multiple folders. We are simply identifying images that we want to include in a project. So I'm going to scroll down to my Folders list, and then I'll choose some other images that I'd like to include in a particular project.

For example, here is a nice sunset photo. I'd like to add this image to the Quick Collection. I can click on the image in order to select it, and then choose Photo > Add to Quick Collection from the menu. Or I can press the letter B on the keyboard to add that image to the Quick Collection. I can also simply click on the Quick Collection control at the top right of the thumbnail. When you mouse over the image, you'll see a faint circle. You can click on that circle, and then, the circle becomes permanent and a little bit more opaque. Of course, by permanent, I just mean that when you move off of the image, it doesn't disappear. We could always remove this image from the Quick Collection later. I'll go ahead and choose a different folder and let's say I want to include this image in the Quick Collection as well.

I'll simply click on that Quick Collection icon at the top right of the thumbnail and perhaps I will include this image also. So now, I have a few images in that Quick Collection, I could scroll up on the left panel and click on Quick Collection and there are the three images that I have added to the Quick Collection. Once you have actually used Quick Collection to share your images, if I want to clear out the Quick Collection, just so that next time, you don't have to worry about whether or not it's been cleared. So I'll go ahead and right-click on that Quick Collection and choose the Clear Quick Collection option from the pop-up menu, but we can also define more permanent collections. Collections that are not limited to just a single Quick Collection. I'll go ahead and scroll down to the Collections section on the left panel and you'll see that we have a series of Smart Collections.

Those are effectively saved searches, I can find all images that are colored with a red color label. All images with five stars, etcetera, but I'm going to create a custom collection. I'll click the Plus icon over on the right of the header for Collections, and then I'll click on the Create Collection option from the pop-up menu. Let's assume that I'm going to create a calendar next year, and throughout the course of the year, I'd like to identify images that I might like to include in that project. I'll call this Calendar 2013. I'm going to make this a top level collection.

In other words, I don't want to include it in a collection set. A collection set essentially is a folder that can contain multiple collections. I want this to be right at the top level of the Collections, so I'll go ahead and click the Create button. You can see now that I have that Calendar collection in the Collections section of the left panel. I'll now navigate to some images that I might like to include in that calendar. For example, here, I have some images of ice in Alaska, so maybe I'd like to identify one or more of these to include in the Calendar project. When I see an image, that I'd like to include in a particular collection, I can simply click and drag the thumbnail for that image over to that Calendar collection that I have in the Collection section on the left panel.

I can then switch to over Folders, for example, perhaps I'd like to include this image of the snow as one of the winter months in the calendar. So I'll drag that one over to the collection as well. And maybe I'll take a look at some additional images here, maybe something a little more colorful. Perhaps, the crashing wave on the beach for example. I'll go ahead and drag that image as well. And so, over time, I could add additional image to that Calendar collection, and whenever I'm ready to review the images or produce the calendar, I can simply click on the Collection, in this case, my Calendar 2013 collection to view those images and then use them in a particular sharing project.

So as you can see, Collections in Lightroom can prove very helpful for helping you organize the images that you'd like to share in a variety of ways.

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Lightroom 4 Image Sharing Workshop

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