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Using Smart Collections

From: Lightroom 4 Essentials: 01 Organizing and Sharing with the Library Module

Video: Using Smart Collections

Just having finished our conversation in the previous chapter about filtering and sorting and stacking, it's a perfect time to talk about collections, in particular, Smart Collections. What I want to do here is navigate to the Exercise Files folder, so we're viewing all of those Exercise Files. And then I'm going to close this Folders folder for a moment, so we can focus in on Collections. Now, there are two different types of Collections. We're going to start off with Smart Collections. By default, Lightroom will come preinstalled with some Smart Collections.

Using Smart Collections

Just having finished our conversation in the previous chapter about filtering and sorting and stacking, it's a perfect time to talk about collections, in particular, Smart Collections. What I want to do here is navigate to the Exercise Files folder, so we're viewing all of those Exercise Files. And then I'm going to close this Folders folder for a moment, so we can focus in on Collections. Now, there are two different types of Collections. We're going to start off with Smart Collections. By default, Lightroom will come preinstalled with some Smart Collections.

Yours may look a little bit different than mine, but basically what these are, are collections which allow us to kind of sort or filter our photo library based on certain criteria. In other words, let's say I want to find the files that have a red label. Well, here click on that option, it shows me all of those images with a red label. Or let's say I want to find files that are video files and, again, here I can simply choose one of those options and then I can see those video files. Well, Smart Collections are great, right, because they allow us to really quickly find images based on certain predefined, kind of general, criteria.

Well, what if I just want to remove this criteria and see all the images? Well, if I go back to the Smart Collections field here, I am now seeing all of the photographs that I have in this particular library. Well, I want to create my own Smart Collection. How do we do that? What you do is you click on this Plus (+) icon here and choose Create Smart Collection. Now, this will open up the Create Smart Collection dialog. The first thing we need to do is to give this a name, and I'm going to name this Jeff. Now, I want this to be Inside of a Collection Set, inside of my Smart Collections.

If I had it Next to the Collection Set "Smart Collections", it just would be outside of this folder. I want it to be inside of this folder. And then I want it to Match all of these rules. I want the Filename to contain something. In this case, the word "jeff." You can see from this pull-down menu, you can choose almost anything. You can choose Rating, Pick, Label, and you can go through the menu and see what the other options are. In this case, I've chosen Filename and I've typed out the word "jeff." I want to create a Smart Collection that finds any files in my entire library with this name.

Let's say this is someone that I've photographed in a number of different scenarios, I want to find those images, and I want to find them really quickly. Well, in this case, we'll go ahead and click Create. Here you can see we have that and it will show us those nine images which have that particular criteria. Now, what's great about this is that we can continually modify these, right? What you can do is go ahead and right- click or Ctrl+Click that Collection and choose Edit Smart Collection. Let's say that what I want to do is have a Filename, but also, I just want to see the ones with a certain Aspect Ratio.

Let's see if we can find that Aspect Ratio. Where is that one located here in this list? All right, it's all the way down here at the bottom, we'll choose Aspect Ratio. Now, we want to adjust the images that have this portrait orientation and then we'll click Save, and you can see here now it's just going to show us those files that have that criteria or that meet that criteria. And so what's great about Smart Collections is, it's really this kind of predefined criteria, and it's a way to access files really quickly. Now, what you want to think about is how you can tie this to different types of filtering and labels and stars and how you shoot.

In other words, let's say you've decided that one label color is your label color for a portfolio. Those are your best images and you have that particular label color. Well, then you could create, for example, a Smart Collection based on that label color, so that you just see those images which you feel are your best. Or you could create a criteria based on any type of information, combining some of these different filtering options together. So in a sense, Smart Collections, really all that they are is a type of filtering, but it's filtering with a built-in memory.

In other words, you don't have to dial in the attributes every time, rather you set it up once, it's always there, and then you can always access and find those images based on that criteria.

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  1. 2m 1s
    1. Welcome
      1m 1s
    2. Using the exercise files
      1m 0s
  2. 13m 33s
    1. The broad Photoshop Lightroom overview
      3m 52s
    2. The photographic workflow puzzle
      3m 45s
    3. Why use Photoshop Lightroom?
      5m 56s
  3. 30m 18s
    1. The Photoshop Lightroom interface
      5m 21s
    2. Using the interface shortcuts
      4m 57s
    3. Working with panels
      4m 24s
    4. Customizing the identity plate and module pickers
      5m 49s
    5. Customizing interface elements
      5m 5s
    6. Creating a custom panel end mark
      3m 45s
    7. Using module tips
      57s
  4. 36m 32s
    1. Importing images and looking at file formats
      5m 27s
    2. Importing preferences
      3m 13s
    3. Introducing the Import dialog
      5m 10s
    4. Setting catalog preferences and import and preview options
      5m 38s
    5. Importing from a folder
      4m 2s
    6. Importing photos from a CF card
      10m 22s
    7. Creating an import preset
      2m 40s
  5. 11m 37s
    1. Drag-and-drop importing
      2m 8s
    2. Auto-importing from a watched folder
      4m 48s
    3. Importing from iPhoto or Aperture
      4m 41s
  6. 9m 36s
    1. Introducing tethered capture
      3m 47s
    2. Working with tethered capture
      2m 55s
    3. Considering color management with tethered capture
      2m 54s
  7. 24m 21s
    1. Introducing catalogs
      3m 12s
    2. Demystifying catalogs by way of comparison
      3m 34s
    3. Optimizing and backing up catalogs
      6m 13s
    4. Importing and updating legacy catalogs
      6m 38s
    5. Exporting a catalog
      3m 53s
    6. Learning more about catalogs
      51s
  8. 41m 51s
    1. Working in the Grid and Loupe views
      2m 14s
    2. Navigating and zooming
      4m 47s
    3. Customizing the Grid and Loupe views
      5m 14s
    4. Customizing the Filmstrip
      3m 17s
    5. Comparing two images
      5m 23s
    6. Surveying two or more images
      3m 15s
    7. Working with folders and files
      4m 2s
    8. Deleting and removing images from folders
      3m 1s
    9. Working with multiple hard drives
      8m 2s
    10. Dual-monitor support
      2m 36s
  9. 30m 25s
    1. Working with flags, stars, and labels
      5m 20s
    2. Adding ratings with the Painter tool
      3m 32s
    3. Filtering by flag, stars, and labels
      3m 58s
    4. A filtering workflow
      5m 54s
    5. Filtering by file type
      1m 54s
    6. Filtering by type and metadata
      3m 22s
    7. Sorting photos
      1m 58s
    8. Stacking photos into groups
      4m 27s
  10. 21m 51s
    1. Using Smart Collections
      4m 7s
    2. Using Quick Collections
      2m 25s
    3. What is a collection?
      3m 39s
    4. Working with collections
      3m 22s
    5. Going further with collections
      3m 17s
    6. An evaluative-collection workflow
      5m 1s
  11. 12m 23s
    1. Overviewing the new Map module
      2m 32s
    2. Tagging images with locations
      3m 46s
    3. Creating saved locations
      6m 5s
  12. 10m 44s
    1. Using Quick Develop
      3m 39s
    2. Synchronizing settings
      3m 12s
    3. Making incremental adjustments
      3m 53s
  13. 31m 41s
    1. Playing video in Photoshop Lightroom
      3m 50s
    2. Trimming a video
      4m 11s
    3. Editing the color and tone of a video
      5m 2s
    4. Using presets to edit the color and tone of a video
      1m 49s
    5. Setting the poster frame
      1m 35s
    6. Capturing a still image from a video
      3m 9s
    7. Exporting to a hard drive
      2m 37s
    8. Publishing to a hard drive
      3m 35s
    9. Publishing video to Facebook
      3m 18s
    10. Publishing video to Flickr
      2m 35s
  14. 17m 11s
    1. Why use DNG?
      7m 32s
    2. Converting to DNG and the Embed Fast Load Data option
      3m 45s
    3. Reducing file size with the lossy compressed DNG
      5m 54s
  15. 22m 39s
    1. Adding keywords
      3m 33s
    2. Creating and using keyword sets
      3m 6s
    3. Synchronizing keywords
      1m 58s
    4. Keywording with the Painter tool
      1m 29s
    5. Working with the Metadata panel
      4m 44s
    6. Adding copyright metadata with a template
      4m 23s
    7. Filtering photographs based on metadata
      3m 26s
  16. 27m 34s
    1. External editing preferences
      5m 14s
    2. Editing raw photos in Photoshop
      4m 43s
    3. Editing an original TIFF, PSD, or JPG file in Photoshop
      3m 40s
    4. Editing a modified TIFF, PSD, or JPG file in Photoshop
      4m 44s
    5. Opening an image as a Smart Object in Photoshop
      4m 34s
    6. Including multiple images in Photoshop as layers
      4m 39s
  17. 29m 1s
    1. Exporting photographs to a hard drive, CD, or DVD
      4m 44s
    2. Publishing to a folder
      4m 5s
    3. Using exporting presets
      4m 51s
    4. Emailing photographs from Photoshop Lightroom
      5m 34s
    5. Exporting to Adobe Revel
      3m 39s
    6. Uploading photos to Facebook and Flickr
      6m 8s
  18. 32s
    1. Goodbye
      32s

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