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Using Smart Collections

From: Lightroom 5 Essentials: 02 Managing Images with the Library Module

Video: Using Smart Collections

Like most software applications, Lightroom provides us multiple ways in order to accomplish similar tasks and that's definitely the case with smart collections. In order to understand how smart collections work I find it's helpful to first begin with a similar task of using the library filtering options, because those are very similar to how smart collections actually function. So go ahead and press the g key. And click on the Exercise files folder. So that we're viewing all of these images in these folders and subfolders. Next, I'm going to go ahead and close this particular folders panel so that we can really focus in on the task at hand. And at first, that task will be to focus in on library filtering. Well here in library filtering, we can click on the attribute option. Here we can filter our images based on flags, stars, labels, or kind. For example, if we want to see the images which have a rating of two stars or higher, we can click on this option, and it will show us those photographs. If we want two stars plus a color label, well, we can click on both of those criteria, and then see a select view of our images. And we can turn on and off these filtering criteria by simply clicking here. We can also filter our images by navigating to the Metadata area. In the meta data area we have so many different options. One option is to view the images, which have a red label. When we do that we can see these eight photographs out of all of our photographs are the ones which have this particular label.

Using Smart Collections

Like most software applications, Lightroom provides us multiple ways in order to accomplish similar tasks and that's definitely the case with smart collections. In order to understand how smart collections work I find it's helpful to first begin with a similar task of using the library filtering options, because those are very similar to how smart collections actually function. So go ahead and press the g key. And click on the Exercise files folder. So that we're viewing all of these images in these folders and subfolders. Next, I'm going to go ahead and close this particular folders panel so that we can really focus in on the task at hand. And at first, that task will be to focus in on library filtering. Well here in library filtering, we can click on the attribute option. Here we can filter our images based on flags, stars, labels, or kind. For example, if we want to see the images which have a rating of two stars or higher, we can click on this option, and it will show us those photographs. If we want two stars plus a color label, well, we can click on both of those criteria, and then see a select view of our images. And we can turn on and off these filtering criteria by simply clicking here. We can also filter our images by navigating to the Metadata area. In the meta data area we have so many different options. One option is to view the images, which have a red label. When we do that we can see these eight photographs out of all of our photographs are the ones which have this particular label.

Well in a similar way we can start to work with our smart collections in order to filter and view certain photographs. In the collections panel if you open up smart collections you'll encounter some prebuilt smart collections and these are collections which look out for certain criteria. For example, if we click on the option for color red we'll see all of the images which have a red label attached to them. If we want to create one of our own smart collection, click on the plus icon and create smart collection. This will open up our create smart collection dialogue.

Let's go ahead and give this one a name. I'm going to name this two star, or higher. So we'll go ahead and name this two star plus. Include this inside of the collection set, smart collections. We want this to work on rating. If you click on this menu, you'll notice you have a number of different criteria. That you can filter based on label color, source, camera information, etc. Well here let's keep things simple and just look for those photographs which have a two star rating or higher. So from this pull down menu we'll choose is greater than or equal to two stars, click right there. Next, we'll go ahead and click create, in doing that it will then create a new collection for us.

This is showing us all of our photographs which have a two star rating to them. Well next let's say we want to create a collection which is a little bit more complicated, to do that again click on the Plus icon, and choose Create Smart Collection. Here I want to go ahead and choose two star, so I'll name this Two Star, plus a red label, so let's add that to our name, two star plus red. We'll have a rating, which is equal or greater than two, two stars. And then click on the plus icon. Here we can add another field, or more criteria.

We'll choose label color. I want the label color to be red, so I just want to view the images which have two stars and also that red label. Then click Create. In doing that, that will then create this particular smart collection. Well, when I create that smart collection, I was working too fast, and I neglected to put the smart collection inside of the smart collection set. Take a look at that here. Notice how it lives outside of that set. Well to reposition a collection you can always just click and drag and drop that into that area, and then it will be relocated right here. You can also rename collections as well.

This is true wether they're regular collections or smart collections. To do that just right click or Ctrl+click on the collection name and then select Rename, and here you can choose to rename your collection in this way. You could sometimes as you start to work with collections you might make mistakes that may be helpful to know how to do. All right. There you have a technique that you can use which allows you to quickly and easily find certain photographs based on built in criteria. Now before we wrap up our conversation about this, I do want to point out that these collections, or these smart collections, they are dynamic.

Let's open up the folders panel for a moment. And here, what I want to do is navigate to another folder. I'll navigate to this folder, Steven. And I'll click on an image, and then tap the six key. Or click on the icon to add a red label to a few photographs here. And in doing this, what we'll encounter is that, when we add the red label to these pictures. If we scroll down to our smart collection. Well, this smart collection will now be bigger. We can look at the images which have that red label by clicking on this smart collection option here, and you can see that these photographs now contain or are part of the smart collection. If we view one of these images like this one, I'll double click it, and we realize you know what I don't particularly likely this label, what we can do is we can change the label.

So when we're in the grid view you can see that this particular image it has this red label attached to it. Here I'll go ahead and click to remove that. It's going to then remove this image from the smart collection. That's why these collections are called smart, because they are always constantly evaluating your photographs with certain types of logic. If those pictures meet that logic well they will then show up in those smart collections.

Show transcript

This video is part of

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  1. 2m 32s
    1. Welcome
      1m 54s
    2. Using the exercise files
      38s
  2. 22m 0s
    1. Working with flags, stars, and labels
      3m 52s
    2. Adding flags, stars, and labels more quickly
      5m 10s
    3. Using Auto Advance to speed up rating photos
      4m 44s
    4. Rating and ranking groups of photos
      1m 50s
    5. Rating and ranking in the Grid and full-screen modes
      4m 5s
    6. Quickly delete rejected photos
      2m 19s
  3. 14m 0s
    1. Filtering by flag, stars, and labels
      3m 44s
    2. Filtering by still photos, virtual copies, and video files
      1m 51s
    3. Filtering by text, metadata, and file type
      3m 3s
    4. Sorting photos
      2m 30s
    5. Stacking photos into groups
      2m 52s
  4. 18m 14s
    1. What is a collection?
      2m 36s
    2. Creating a collection to group images together
      4m 35s
    3. Creating targeted collections
      2m 50s
    4. Using Quick Collections
      2m 42s
    5. Using Smart Collections
      5m 31s
  5. 10m 49s
    1. Overview of the new Map module
      2m 47s
    2. Tagging images with locations
      3m 21s
    3. Creating saved locations
      4m 41s
  6. 11m 10s
    1. Using Quick Develop
      4m 39s
    2. Synchronizing settings
      3m 58s
    3. Making incremental adjustments to images
      2m 33s
  7. 15m 54s
    1. Playing video in Lightroom
      2m 40s
    2. Trimming a video
      3m 47s
    3. Editing the color and tone of a video
      5m 21s
    4. Setting the poster frame
      1m 54s
    5. Capturing a still image from a video
      2m 12s
  8. 11m 1s
    1. Exporting to a hard drive
      3m 29s
    2. Publishing to a hard drive
      4m 18s
    3. Publishing video to Facebook
      3m 14s
  9. 18m 55s
    1. Why use DNG?
      7m 32s
    2. Using Fast Load DNG
      5m 0s
    3. Saving size with Lossy DNG
      6m 23s
  10. 27m 56s
    1. Adding keywords
      6m 3s
    2. Creating and using keyword sets
      3m 35s
    3. Synchronizing keywords
      2m 13s
    4. Keywording with the Painter tool
      3m 4s
    5. Working with the Metadata panel
      4m 24s
    6. Adding copyright metadata with a template
      4m 36s
    7. Filtering photographs based on metadata
      4m 1s
  11. 31m 0s
    1. External editing preferences
      4m 23s
    2. Editing raw photos in Photoshop
      6m 15s
    3. Editing an original TIFF or PSD
      4m 30s
    4. Editing an original JPEG
      5m 36s
    5. Editing a modified TIFF, PSD, or JPEG file in Photoshop
      4m 3s
    6. Opening an image as a Smart Object in Photoshop
      3m 16s
    7. Including multiple images in Photoshop as layers
      2m 57s
  12. 27m 40s
    1. Exporting photographs to a hard drive, CD, or DVD
      5m 51s
    2. Exporting photographs with previously used settings
      1m 32s
    3. Creating and using exporting presets
      3m 45s
    4. Emailing photographs from Lightroom
      6m 40s
    5. Using Publish Services to export photographs to a folder
      5m 16s
    6. Uploading photos to Facebook and Flickr
      4m 36s
  13. 40s
    1. Next steps
      40s

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