Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Using Smart Collections

From: Up and Running with Lightroom 5

Video: Using Smart Collections

A Smart Collection is a special kind of collection that can be really useful because it populates itself automatically, using rules that you set up. Any photo that meets those rules will get automatically added to the collection at the time you create the collection or if it meets those rules in the future. A common use for Smart Collections is to make automatically updating portfolios of your best photos. Perhaps those you've marked with a pic flag, for example. Before I show you how to do that, let's take a look in the Collections panel at the Smart Collections Collection set.

Using Smart Collections

A Smart Collection is a special kind of collection that can be really useful because it populates itself automatically, using rules that you set up. Any photo that meets those rules will get automatically added to the collection at the time you create the collection or if it meets those rules in the future. A common use for Smart Collections is to make automatically updating portfolios of your best photos. Perhaps those you've marked with a pic flag, for example. Before I show you how to do that, let's take a look in the Collections panel at the Smart Collections Collection set.

If yours isn't expanded, click the arrow to the left of Smart Collections. These are the Smart Collections that come with Lightroom. This Smart Collection includes all photos to which I haven't yet added keywords. So, this one can show you how much keywording work you have left to do. Now you're not stuck with just these pre-built Smart Collections, you can create your own. Before we make a Smart Collection, let's go back to All Photographs and scroll up to the top. Where I'm going to select a couple of photos to add a pick flag to, just in case you haven't added pick flags to other photos during the course.

So, I'll select this photo and this photo, and then I'll press P on my keyboard, and that adds this little white pick flag to those two photos. And then I'll deselect the photos by pressing Cmd+D on the Mac, Ctrl+D on the PC. If you've been following along, you probably have a couple other photos that have the pick flag on them as I do too. Now let's make a Smart Collection that will automatically include just photos with pick flags. I'll go to the Collections panel, I'll click the plus symbol on its title bar, and I'll choose Create Smart Collection. I'll name my Smart Collection, I'll call this My pics. And I would like to locate the Smart Collections inside the smart collections collection set.

So I'll check inside a Collection Set and I'll leave this set to Smart Collections. Then I'll come down I'll create a rule for this collection set. Basically I'm going to be creating a sentence. The first part of that sentence will be the criterion that I'm going to use as the basis for this collection set. I'd like that criterion to be Pick Flag. Now, before I choose that, take a look at how many options you have here. You could make a Smart Collection based on photos that have Smart Previews, a subject I'll cover later in the course. You could make a Smart Collection just of particular file types, like only RAW photos are only JPEGS.

You could make a Smart Collection based on the size of photos or the bit dept of photos, and lots more. I'm going to choose Pick Flag as the criteria for this Smart Collection. Then I'll go to the next field, which happens to be a drop down menu for this rule. And I'll chose is or is not. So, I want Pick Flag is. And then Pick Flag is what. Pick flag is flagged from the third menu. So that's the rule. This Smart Collection will contain all photos that have a pick flag that is set to flagged, great.

Let's click Create. And now in the Collections panel, you can see my new Smart Collection called My Pics. And when that Smart Collection is selected in the Collections panel, over here in the Preview window. You can see all the photos in this entire catalog to which I've added a pick flag. Now let's say a little time goes by, and I've run through my photos again and I've found some more photos to which I've added a pick flag. Let's go ahead and do that. I'll go back to All Photographs and I'll add a pick flag to this photograph. Selecting it and pressing P on the keyboard.

So, remember that's the pink building with the laundry. Now when I go back to My Pics, Smart Collection, you can see that it automatically has added that pink building to the collection of My Pics. And so you can see that this is a great way to keep an ongoing portfolio of all photos to which you've added a pick flag, all of your best photos. But that's not all, you can make a much more granular Smart Collection than this. For example, you may have one Smart Collection for fashion photographs.

That would be made up of all photos with a pick flag that also has the keyword fashion. Let's see how we can get a bit more granular, by editing this particular Smart Collection. To edit a Smart Collection, I'll right-click it in the Collections panel and I'll choose Edit Smart Collection. And here, I see my initial rule, Pick Flag is flagged. I want to add a rule on top of that. So I'll go to the right side of that rule and I'll click the plus symbol. And that begins a second rule. On this second rule, I'll go the first field, this drop-down menu, where I'll go down to the size category. And I'll choose Aspect Ratio as the criterion.

Then, I'll go the second menu, I want this to be set to is. And then I'll go to the third menu and I'm going to set this to portrait. So that I get just photos that are in the portrait orientation. Now this is important and it's something you might miss. Above the rules there's this label, Match all of the following rules, or Match any of the following rules, or none. If this is set to all, the default, and then I click Save. That changes the Smart Collection, so that it only shows photos in this catalog that have a pic flag and that are in the portrait orientation. Let's see what happens if I change that to any rather than all. So again, I'm going to edit the My Pics Smart Collection. And I'll change this menu from All to Any.

Now, I'm going to get a much broader range of photos. Now in the My picks Smart Collection we have any photos that either are in portrait orientation like these, or have a pick flag. So that's going to include photos that have a Pick Flag, even if those photos are not in portrait orientation like this one. And of course, it will also include photos are in portrait orientation and have a Pick Flag like this one here. Now one thing about a Smart Collection is you can't just delete a photo from it. If I try to delete this photo and I choose Remove Photo, I get this message explaining that you can't delete a photo directly from a Smart Collection. And that's because the photo meets the rule.

You can, however, delete an entire Smart Collection. So if I no longer wanted this Smart Collection, I could select it in the Collections panel and click the minus symbol. So I think you can see how powerful Smart Collections can be. And the advantage that they offer when you're trying to keep an automatically updating collection.

Show transcript

This video is part of

Image for Up and Running with Lightroom 5
Up and Running with Lightroom 5

40 video lessons · 19626 viewers

Jan Kabili
Author

 
Expand all | Collapse all
  1. 5m 24s
    1. Welcome
      1m 2s
    2. Using the exercise files
      4m 22s
  2. 30m 31s
    1. Understanding catalogs
      4m 21s
    2. Organizing your photos before importing
      3m 10s
    3. Deciding where to store your photos
      4m 28s
    4. Importing photos from a drive
      8m 14s
    5. Importing photos from a camera
      10m 18s
  3. 1h 15m
    1. Library module workspace
      7m 21s
    2. Viewing and sorting photos
      6m 16s
    3. Selecting photos
      7m 9s
    4. Reviewing and rating photos
      8m 41s
    5. Organizing with collections
      6m 27s
    6. Using Smart Collections
      6m 21s
    7. Keywording
      4m 51s
    8. Finding photos by keyword
      5m 40s
    9. Finding photos with the Metadata filter
      4m 53s
    10. Moving files and folders
      7m 16s
    11. Renaming photos
      4m 18s
    12. Working with Smart Previews when traveling
      6m 6s
  4. 54m 18s
    1. Develop module workspace
      6m 14s
    2. Cropping and straightening
      4m 25s
    3. Fixing perspective with Upright
      7m 19s
    4. Setting white balance
      4m 41s
    5. Using the histogram to evaluate tones
      4m 5s
    6. Adjusting tone and color in the Basic panel
      8m 45s
    7. Fine-tuning colors in the HSL panel
      3m 35s
    8. Converting to black and white
      3m 56s
    9. Using virtual copies
      3m 43s
    10. Reducing digital noise
      3m 24s
    11. Sharpening
      4m 11s
  5. 26m 21s
    1. Targeting edits with the Adjustment Brush
      6m 45s
    2. Spotlighting and vignetting with the Radial filter
      6m 0s
    3. Gradual editing with the Graduated filter
      4m 5s
    4. Removing dust spots with Spot Removal circles
      6m 12s
    5. Removing content with Spot Removal brushstrokes
      3m 19s
  6. 30m 40s
    1. Exporting photos
      9m 22s
    2. Setting up a connection to Facebook
      6m 22s
    3. Sharing photos to Facebook
      5m 44s
    4. Printing photos
      9m 12s
  7. 26s
    1. Next steps
      26s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Up and Running with Lightroom 5.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.