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Setting image sort order

From: Lightroom 4 Image Management Workshop

Video: Setting image sort order

I'll admit that I have a tendency to almost always leave my images in Lightroom sorted by Capture Time. In other words, I'm always displaying the images in the order I photographed them. But quite often, you might find that changing the Sort order can be very helpful in locating a particular image or grouping images together. Let's take a look at a couple of examples. The Sort order can be found in the Grid view, on the toolbar, down below the Grid. If for any reason that option is not available, you can click on the pop-up at the far right of the toolbar, when you're in the Grid view, and turn on the Sorting option.

Setting image sort order

I'll admit that I have a tendency to almost always leave my images in Lightroom sorted by Capture Time. In other words, I'm always displaying the images in the order I photographed them. But quite often, you might find that changing the Sort order can be very helpful in locating a particular image or grouping images together. Let's take a look at a couple of examples. The Sort order can be found in the Grid view, on the toolbar, down below the Grid. If for any reason that option is not available, you can click on the pop-up at the far right of the toolbar, when you're in the Grid view, and turn on the Sorting option.

We can then choose, from a pop-up, a variety of different sort orders. We can sort by the capture time of course, but also by the order in which the images were added to Lightroom, by the edit time. In other words, when the image was most recently edited, by the number of times we've edited an image, by star rating, pic flag, label text, label color, file name, extension, etcetera. You've got a variety of options to choose from. Let's for example take a look at Label Color. I've assigned color labels to a number of the images in this particular folder.

If I scroll up, you'll see that now I have all of my red color labeled images at the front and all my non-labeled images behind that. So that's a pretty good example of a situation where it can be helpful to sort by a something other than Capture Time, in order to group some images together. I'll go ahead and switch to a different folder and in this folder, I have images that have star ratings assigned, and so I can demonstrate these star rating option. Notice that when I sort by star rating, the Sort order actually is in reverse order, in Descending order. You see that I have a Z to A rather than A to Z. And so, if we scroll to the top of the list, we will be looking a the images with the highest star rating.

We can see that reflected in this case on the Film Strip. The images at the far left have the highest star rating in the folder and the images at the right have no star rating at all. I could of course switch that order at any time if I want to sort from lowest star rating to highest star rating. But notice that it goes to descending order automatically so that you can see your highest rated images first. You might also notice that there is a User Order option and this one is actually rather interesting. It allows us to sort our images manually by any criteria we like. For example, I'll switch to a different folder here. And I'm going to hide my panels by pressing Shift+Tab. And you'll notice that I have a number of images of horses, but all of the horses are not together.

I'll press the Shift+Tab key so that I can hide the panels and review the images. And let's assume that I wanted to change the order of these images in a way that makes a little bit more sense to me. I can actually just click and drag to move an image into a different position. Let's assume for whatever reason that I want all of my sunset with cloud shots to be at the beginning. Or, if I wanted to put them at the end, I could select multiple images, clicking on one image and Shift clicking on the image at the opposite end. In this case, I clicked on the last image and then shift clicked on the last image.

I can then drag that entire group of images down to the end of the list, for example. Now, that is a custom order. This is a completely arbitrary order for my images and it's referred to as the User Order. If I switch to, for example, Capture Time, we'll see the images shuffle back to their capture time order. But if I then select User Order, those images will go back into that custom order that I had defined. As you continue exploring the various options for that Sort order pop-up, I think you'll find that a variety of situations where that order can be very, very helpful to sorting and organizing and locating your images.

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This video is part of

Image for Lightroom 4 Image Management Workshop
Lightroom 4 Image Management Workshop

45 video lessons · 1098 viewers

Tim Grey
Author

 
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  1. 1m 46s
    1. Welcome
      1m 46s
  2. 44m 45s
    1. Library module overview
      3m 20s
    2. Preferences for image management
      10m 6s
    3. Catalog settings
      7m 57s
    4. Catalog backup settings
      2m 22s
    5. Backing up with Export
      2m 56s
    6. Working with the Lightroom interface
      5m 21s
    7. Grid view display options
      6m 37s
    8. Loupe view display options
      3m 19s
    9. Working with multiple catalogs
      2m 47s
  3. 27m 50s
    1. Folder structure considerations
      3m 20s
    2. Importing existing images
      6m 53s
    3. Importing new images
      9m 36s
    4. Importing subsequent images
      4m 4s
    5. Using tethered capture
      3m 57s
  4. 28m 54s
    1. Locating images to review
      4m 10s
    2. Getting a quick overview of photos with Grid view
      3m 7s
    3. Reviewing images in detail with Loupe view
      4m 11s
    4. Zooming and panning in images
      4m 19s
    5. Using Compare view
      6m 16s
    6. Using Survey view
      3m 42s
    7. Working with videos
      3m 9s
  5. 1h 8m
    1. Configuring the toolbar
      3m 8s
    2. Picking and rejecting photos with flags
      6m 30s
    3. Assigning star ratings to photos
      5m 39s
    4. Configuring color labels
      3m 20s
    5. Using color labels to identify images
      5m 13s
    6. Auto-advancing during image review
      2m 56s
    7. Working with image stacks
      4m 33s
    8. The Quick Collection
      3m 52s
    9. Using collections to organize photos
      5m 21s
    10. Using Smart Collections
      5m 33s
    11. Basic metadata updates
      5m 8s
    12. Adding keywords to photos
      4m 35s
    13. Using the Painter tool
      3m 13s
    14. Synchronizing metadata
      2m 53s
    15. Writing metadata to images
      3m 17s
    16. Correcting capture time
      2m 51s
  6. 35m 49s
    1. Setting image sort order
      3m 54s
    2. Catalogs, folders, and collections
      2m 30s
    3. Basic image filtering
      4m 32s
    4. Advanced image filtering with the Library Filter
      8m 3s
    5. Locking the Library Filter
      2m 47s
    6. Finding images on the map
      9m 54s
    7. Dealing with offline images
      4m 9s

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