Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Organizing your library with collections

From: Up and Running with Lightroom 4

Video: Organizing your library with collections

A Collection is a virtual grouping of photos. A Collection can contain photos that are located in different folders on your hard drive. The photos don't have to be all on the same place. And including a photo in the Collection, doesn't move it from it's original location, it just creates a pointer to the files wherever they originally reside. And that means that you can have the same photo in more than one collection. Let me show you what I mean. Let's say I am starting to make a Collection of all the photos I can find throughout my Library that have boats in them. Maybe because I plan to make a Photo Book of boat photos later.

Organizing your library with collections

A Collection is a virtual grouping of photos. A Collection can contain photos that are located in different folders on your hard drive. The photos don't have to be all on the same place. And including a photo in the Collection, doesn't move it from it's original location, it just creates a pointer to the files wherever they originally reside. And that means that you can have the same photo in more than one collection. Let me show you what I mean. Let's say I am starting to make a Collection of all the photos I can find throughout my Library that have boats in them. Maybe because I plan to make a Photo Book of boat photos later.

I've selected a folder in the Folders panel. This folder of photos that were shot in Crested Butte in 2010. Among those photos are two that contain boats. So I'm going to select both of the boat photos. I have one selected here, I'll hold the Cmd key, that's the Ctrl key on a PC and I'll select this one too. And I'm going to create a new Collection that contains these two boat photos. To do that, I'll go to the Collections panel and I'll click the plus symbol there and I'll choose Create Collection. Here, I'll give the Collection a name.

I'll call this Boats. I'll come down to the Collection options and I'll make sure that includes selected photos is checked and I'll click Create. Now, that's created a collection in the Collections panel, the Boats Collection. That Boats Collection is selected and so in the image window, you can see its contents. The collection has the two boat photos in it but making that collection did not move those two boat photos. They still live in the Crested Butte folder on my hard drive. The Collection is just a pointer to them there.

So if I go back and click on the Crested Butte folder in the Folders panel, yes, those two photos are still there. Now, I can add other photos to that collection from other locations in my Library. For example, here I have another folder. This is separate folder and it could be anywhere in my library and this folder contains photos taken in Grand Lake in 2011. There are two boat photos in this folder so I'll select those, Cmd+ or Ctrl+click on this one and then I'll click on either one and I'm going to drag from the Image window down here into the Collections panel and drop on top of the Boats Collection and that adds those two photos to the Boats Collection.

Now they haven't moved out of the Grand Lake folder as you can see but when I click on the Boats Collection, you can see that those two photos here have been added to the two photos of the canoes in the Boats Collection. I'll do that one more time with this folder of photos from Italy from Cinque Terre. I'll select some photos of boats here. And then I'll drag into the Boats Collection and that adds all of those photos to the collection too, without removing them from the Cinque Terre folder where they reside.

Now, if I were to delete a photo from a Collection, that's fine. It doesn't do anything to the actual photo on the hard drive. So, if I decided that this really isn't a photo of boats that there's some kind of beach raft, I'll select the photo of the beach rafts and I'll press the Delete or Backspace key on my keyboard. And that removes it from the Boats Collection. But that photo is still on my hard drive and it's still in the Cinque Terre folder. I can even delete the entire collection without harming any of the photos or moving them or removing them from my hard drive.

So if I select the Boats Collection, and then I go to the top of the Collections folder and click the minus symbol, that removes the entire collection from my library, but when I look in these folders, I see that those photos are fine. They're all still there. So that's how to work with manual Collections in the Library module. There's another kind of collection and that is a Smart Collection. Let me show you how to make a Smart Collection. I'll go to the Collections panel and I'll click the plus symbol there and I'll choose this time, Create Smart Collection.

Here I'll give my Smart Collection a name. This Smart Collection is going to include all of the flagged photos in this Lightroom Catalog. So, I'll call this Flagged Photos. And down here, I'm make a rule that defines this Smart Collection. I'd like this Collection to automatically include all photos that have a Pick flag so I'll choose Pick Flag from the First menu that is, so I'll select Is in the Middle menu. And from the Third menu I'll choose Flag. So I've created a rule that says make a Smart Collection and include in it all photos that have a Pick Flag that is flagged.

In other words, all the photos with one of those White flags on it then I'll click Create and that automatically created the Smart Collection, it went out to my entire Lightroom catalog and found five photos to which I had added a White flag. I actually did that in the last movie if you've been following along. And the really great thing about Smart Collections, is that they automatically update. So, if later I give another photo a White flag, for example, this photo of the lemons, I'll click the White flag on the photo.

And now, if I go back to my Smart Collection, the lemons have been added to the Smart Collection. None of these photos have been moved from their folders, Lightroom is just automatically including them or linking them to this Smart Collection.

Show transcript

This video is part of

Image for Up and Running with Lightroom 4
Up and Running with Lightroom 4

34 video lessons · 19145 viewers

Jan Kabili
Author

 
Expand all | Collapse all
  1. 4m 21s
    1. Welcome
      1m 24s
    2. What is Lightroom used for?
      2m 57s
  2. 29m 45s
    1. What is a Lightroom catalog?
      5m 55s
    2. Importing the exercise files
      4m 41s
    3. Organizing your existing files before importing
      4m 8s
    4. Importing from a drive
      5m 31s
    5. Importing from a camera
      9m 30s
  3. 41m 32s
    1. Touring the Library module
      4m 56s
    2. Viewing and selecting photos and video
      5m 21s
    3. Reviewing and rating items from a shoot
      5m 33s
    4. Organizing your library with collections
      5m 10s
    5. Using keywords to organize your library
      6m 49s
    6. Finding photos with filters
      5m 37s
    7. Moving and renaming items
      8m 6s
  4. 1h 0m
    1. Touring the Develop module
      6m 35s
    2. Cropping and straightening
      4m 33s
    3. Setting white balance in the Basic panel
      6m 51s
    4. Using the Histogram to evaluate tones
      2m 37s
    5. Adjusting tonal values in the Basic panel
      8m 28s
    6. Controlling color intensity in the Basic panel
      3m 10s
    7. Reducing digital noise
      6m 37s
    8. Sharpening
      8m 15s
    9. Working with video
      6m 3s
    10. Enhancing video
      7m 32s
  5. 17m 11s
    1. Making local adjustments with the Adjustment Brush
      8m 14s
    2. Making variable adjustments with the Graduated Filter tool
      4m 13s
    3. Removing spots
      4m 44s
  6. 39m 16s
    1. Setting up a connection to Facebook
      6m 50s
    2. Sharing photos and video on Facebook
      5m 34s
    3. Printing photos
      6m 6s
    4. Creating a photo book
      5m 50s
    5. Customizing a photo book
      8m 6s
    6. Exporting photos
      6m 50s
  7. 33s
    1. Next steps
      33s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Up and Running with Lightroom 4.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.