Start your free trial now, and begin learning software, business and creative skills—anytime, anywhere—with video instruction from recognized industry experts.

Start Your Free Trial Now

Merging multiple catalogs


From:

Lightroom 4 Catalogs in Depth

with Chris Orwig

Video: Merging multiple catalogs

Well, now that we know a little bit about exporting as a catalog and working with multiple catalogs, here what I want to do is put together some of these pieces in a simulated workflow. Let's say that we're travelling, and right now we're working on our laptop and on our laptop, we work on all of these images and we get home and what we need to do is we need to export these images and all the work that we've done as a catalog, so that we can then merge that catalog with our main desktop computer catalog.
Expand all | Collapse all
  1. 1m 40s
    1. Welcome
      1m 2s
    2. Using the exercise files
      38s
  2. 11m 25s
    1. Understanding why digital asset management matters to Lightroom
      2m 35s
    2. Exploring hard drive options: RAID versus JBOD
      3m 59s
    3. Hard drive recommendations
      4m 51s
  3. 30m 46s
    1. What are catalogs and why do they matter?
      5m 33s
    2. Where are my catalog files?
      2m 6s
    3. Importing images into a catalog
      3m 22s
    4. Where are my images?
      1m 59s
    5. Making folder and image changes
      5m 3s
    6. Keeping your catalog current by synchronizing folders
      4m 36s
    7. Comparing catalogs, collections, and folders
      4m 43s
    8. Upgrading legacy catalogs
      3m 24s
  4. 13m 36s
    1. Exploring catalog backup defaults
      5m 2s
    2. Performing a better catalog backup
      4m 6s
    3. Optimizing catalogs
      1m 51s
    4. Deleting old catalogs
      2m 37s
  5. 17m 13s
    1. Exporting catalogs
      6m 38s
    2. Understanding how to work with multiple catalogs
      3m 26s
    3. Merging multiple catalogs
      7m 9s
  6. 13m 30s
    1. Consolidating catalogs
      3m 54s
    2. Relinking multiple images
      3m 7s
    3. Solving catalog conflicts with new hard drives
      3m 30s
    4. Dealing with computer crashes and locked catalogs
      1m 16s
    5. Restoring from a backup catalog
      1m 43s
  7. 42m 36s
    1. Introducing raw and DNG processing
      5m 21s
    2. Understanding how Lightroom saves raw adjustments
      4m 33s
    3. Saving adjustments to raw files
      4m 55s
    4. Saving adjustments to DNG, TIFF, PSD, and JPEG files
      3m 17s
    5. Working with catalogs and virtual copies
      4m 18s
    6. Converting to DNG: the Embed Fast Load Data option and lossless compression
      5m 12s
    7. Archiving a photo as a DNG with lossy compression
      5m 31s
    8. Working with CMYK files in Lightroom
      3m 8s
    9. Making changes to CMYK files
      6m 21s
  8. 1m 32s
    1. Using dpbestflow.org as a resource
      52s
    2. Looking at helpful demo files
      40s
  9. 27s
    1. Adios
      27s

please wait ...
Watch the Online Video Course Lightroom 4 Catalogs in Depth
2h 12m Appropriate for all Apr 17, 2012

Viewers: in countries Watching now:

In this course, Chris Orwig investigates the Lightroom properties as a digital asset management (DAM) system—specifically, its catalogs, which track the location, metadata, and keyword tags associated with your images. The course shows how to import images into a catalog and keep them current with synchronized folders, maintain good backup practices, and recover and restore a catalog. Chris also provides his recommendations on hard drive options, and explains the process and benefits to raw processing when working with catalogs.

Topics include:
  • Comparing RAID storage to JBOD storage
  • Finding images in a catalog
  • Importing images
  • Understanding the difference between catalogs, collections, and folders
  • Optimizing catalogs and upgrading legacy catalogs
  • Merging catalogs
  • Relinking images
  • Solving conflicts with new hard drives
  • Restoring from backups
  • Saving adjustments to raw files
Subject:
Photography
Software:
Lightroom
Author:
Chris Orwig

Merging multiple catalogs

Well, now that we know a little bit about exporting as a catalog and working with multiple catalogs, here what I want to do is put together some of these pieces in a simulated workflow. Let's say that we're travelling, and right now we're working on our laptop and on our laptop, we work on all of these images and we get home and what we need to do is we need to export these images and all the work that we've done as a catalog, so that we can then merge that catalog with our main desktop computer catalog.

Well, first, of course, we need to export. So here, we'll go ahead and select the folder; in this case it's titled Mexico. The next step will be to navigate either to the File pulldown menu and choose Export as Catalog or you can use a really handy shortcut. If you press Option or Alt, it will change this Export button to Export Catalog. Let's go ahead and do that. This will open up our dialog. Well, I have an external hard drive connected; it's called my Travel Drive. Now I'm going to go ahead and name this catalog, Mexico, and export it to my external hard drive.

Here I'm going to include all of these photographs, export the negative files and those previews, and simply click Export. All right! This will then export this and create a nice little self-contained catalog. It will contain the images and all the work that I've done on these photographs inside of Lightroom while I was working on my laptop. All right! Well, to simulate closing my laptop, what I want to do here is quit Lightroom. To do that, we'll navigate to our Lightroom pulldown menu and choose Quit Lightroom.

All right. I'll skip my backup this time and this takes me to my desktop. Well, here on my desktop, you can see I have this Travel hard drive. If we open this up, you'll notice that I have my Mexico catalog and also the pictures that I captured, say, while I was on that trip. The great thing about this is that it's self-contained. Well, next what I need to do is I need to go to my main desktop computer. In my main desktop computer, I have my main or my big Lightroom catalog. Here it is.

If we double-click this, we can open it up and see there, my Main Catalog for my desktop computer, or we can open this up a few different ways. You could go to Lightroom and choose File > Open, and choose a catalog, or you could simply double-click this catalog file. Again, remember here that what we're doing is we're simulating that we're now on our desktop computer and this is our main, our big catalog. What we want to do is merge or import that other catalog so that we can then access and work on those travel images.

Well, in order to do that we can either go to the File pulldown menu and choose Import from Another Catalog or you can use that shortcut that we learned previously. Press Option or Alt that will change your Import button to Import Catalog. If you click on that, it then opens up this dialog so that you can then search for that catalog. Well, ours is on an external drive. It's on this Travel Drive on a folder called Mexico. There is the catalog file. I'll select that and simply click Choose.

This will then open up an Import dialog. In this Import dialog, I can choose how I want to handle all of these files. What I might want to do is simply add these new photos to the catalog without moving them if I want these pictures to stay on that external drive. Well, in most scenarios, especially when traveling, that's just not going to work because we travel with small hard drives. So rather than adding these photos without moving them, I want to move these to my main hard drive. In order to do that I'll select the Option.

Copy the photos to a new location and import. Here I could select that new location. Again, you would want to select the location which fit your workflow where you saved your other photographs for your main photo library. What I'm going to do here for the sake of a demo is I'm going to copy these photographs to the default location, which is the Pictures folder. That's actually incorrect; that isn't where I've saved all of my other photographs. But I'm going to leave this here so we can take a look at how we can fix this later in case we make the same mistake.

Of course, in your own workflow you want to choose the correct folder, but here again for demo purposes, I'm going to leave these on the default settings. So once you've chosen that, what you want to do next is simply click on the Import button. What will happen here is that Lightroom will pick up all of the information, the collections, the Develop settings, the Book module work that you've done, anything that you've done with these images, well, it's now included; it's now merged into this main catalog. Here we can see we have these photographs.

Let's open up this folder. You can see that we have these pictures here. We also have our other photographs that you can notice down here. We have our main pictures, which are located inside of our main photo Library. Well, let's say that accidentally what we did is we imported or copied these into the wrong location. Well, you and I already know how to move folders around. If we want to move this folder, well, all we need to do is just simply drag and drop in order to relocate it. Here we click Move; that will then physically change the location of those files.

If we don't need this other location, click on it and hit the Minus (-) icon to remove it. Now we have this photo library and we have all of our photos inside of this library; those travel pictures as well as the other photographs that are part of our entire desktop library. Now the last thing that you want to do here is just a little bit of housekeeping. In order to do that, I'm going to hide Lightroom. You can do that by pressing Command+H. Well, here back to my desktop, we can see that we have our main Lightroom Catalog.

We've merged the Travel catalog with this new catalog. Well, what then do we need to do with what's left on our Travel Drive? In other words, when you merge catalogs together, it doesn't automatically delete the old catalog; rather, it just ingests it, brings it in, and merges it with the other catalog; all of the images, all of the settings, etcetera, etcetera. What then do we need to do with this? Well, in my situation I want to get rid of this. Otherwise, I'm going to have this catalog or these other catalogs that we create while traveling, and this is just going to take up extra file size.

It's also going to be just a little bit messy and cluttered. In other words, what I want to do is some housekeeping here. Because I really don't need this catalog anymore, I'm going to get rid of it. To do that, we simply click on the catalog and we can go ahead and delete that. By doing that it just cleans up our overall workflow. It also helps us really commit to where our images are. In other words, our images are in this new catalog. Now we don't have to worry about that other catalog. We can focus on our one main catalog.

When it comes to working with catalogs in Lightroom, ideally what you want to do is manage this process so that you can keep track of your catalogs and eventually just really focus in on just one main catalog.

There are currently no FAQs about Lightroom 4 Catalogs in Depth.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

* Estimated file size

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Lightroom 4 Catalogs in Depth.

Return to your organization's learning portal to continue training, or close this page.


OK

Upgrade to View Courses Offline

login

With our new Desktop App, Annual Premium Members can download courses for Internet-free viewing.

Upgrade Now

After upgrading, download Desktop App Here.

Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your lynda.com subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Start your FREE 10-day trial

Begin learning software, business, and creative skills—anytime,
anywhere—with video instruction from recognized industry experts.
lynda.com provides
Unlimited access to over 4,000 courses—more than 100,000 video tutorials
Expert-led instruction
On-the-go learning. Watch from your computer, tablet, or mobile device. Switch back and forth as you choose.
Start Your FREE Trial Now
 

A trusted source for knowledge.

 

We provide training to more than 4 million people, and our members tell us that lynda.com helps them stay ahead of software updates, pick up brand-new skills, switch careers, land promotions, and explore new hobbies. What can we help you do?

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.