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Lightroom 5: 01 Organizing Your Photos

with Tim Grey

Video: Folder structure considerations

Learn to use the Library and Map modules in Lightroom 5 to organize your digital photos.
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  1. 55m 32s
    1. Folder structure considerations
      6m 54s
    2. Importing existing images
      11m 57s
    3. Importing new images
      14m 13s
    4. Importing subsequent images
      5m 23s
    5. Performing a partial import
      6m 40s
    6. A note about import backups
      3m 55s
    7. Using tethered capture
      6m 30s
  2. 48m 0s
    1. Preferences for image management
      9m 37s
    2. Catalog settings
      10m 16s
    3. Writing metadata outside the catalog
      5m 27s
    4. Backing up the catalog
      2m 54s
    5. Backing up via export
      3m 17s
    6. Working with the Lightroom interface
      7m 3s
    7. Grid view display options
      5m 42s
    8. Loupe view display options
      3m 44s
  3. 21m 16s
    1. Locating images to review
      4m 21s
    2. Reviewing images with the Grid and Loupe view
      4m 27s
    3. Zooming and panning in images
      3m 50s
    4. Using Compare view
      5m 16s
    5. Using Survey view
      3m 22s
  4. 51m 21s
    1. Dealing with offline images
      3m 38s
    2. Deleting outtakes
      2m 57s
    3. Renaming photos
      3m 33s
    4. Rotating photos in Lightroom
      2m 40s
    5. Picking and rejecting photos with flags
      3m 55s
    6. Assigning star ratings to photos
      5m 24s
    7. Using color labels to identify images
      4m 58s
    8. Auto-advancing during image review
      2m 43s
    9. Basic metadata updates
      3m 9s
    10. Adding keywords to photos
      5m 24s
    11. Using the Painter tool to update metadata
      3m 26s
    12. Synchronizing metadata
      4m 47s
    13. Correcting capture time
      4m 47s
  5. 15m 45s
    1. Automatic mapping of photos
      3m 19s
    2. Adding photos to the map
      5m 54s
    3. Using a track log to add location information
      6m 32s
  6. 17m 45s
    1. Using collections to organize photos
      4m 51s
    2. Using smart collections
      5m 31s
    3. The Quick Collection
      3m 35s
    4. Working with image stacks
      3m 48s
  7. 17m 14s
    1. Narrowing the field
      2m 21s
    2. Setting image sort order
      3m 4s
    3. Advanced image filtering with the Library filter
      7m 35s
    4. Finding images on the map
      4m 14s

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Lightroom 5: 01 Organizing Your Photos
Video duration: 0s 3h 46m Beginner


The first step to having a great photo collection? Organizing it. Lightroom's Library and Map modules are great for reviewing, labeling, and adding location data to your digital photographs, all of which make it easier for you to locate the image your need exactly when you need it. Tim Grey reviews both modules and also shows how to import photos into your catalog, make sure your work is backed up, and quickly group related images with Smart Collections.

This course was created by Tim Grey. We're honored to host this training in our library.

Topics include:
  • Importing images
  • Setting up Lightroom preferences and catalog settings
  • Backing up your catalogs
  • Reviewing images with the Grid and Loupe views
  • Renaming photos
  • Adding flags, star ratings, color labels, and keywords to images
  • Mapping photos
  • Working with image stacks
  • Locating images

Folder structure considerations

When you launch Lightroom for the first time with a new catalog, you're not going to see any of your photos, because none of your photos have been imported into the Lightroom catalog. And in fact, Lightroom will initially prompt you to click the Import button to begin. In other words, you need to import photos in order to get started with any tasks within Lightroom. But before you actually import any of your existing photos into your Lightroom catalog, I strongly encourage you to take a look at your basic folder structure.

To make sure that your images are organized, at least at a very basic level, right from the start. Let me show you what I mean. We'll take a look at a storage device that has some of my photos already stored on it. And, first and foremost, I want to talk about the storage device that you're actually using. You can certainly choose among a wide variety of different devices in terms of storing your photos. In most cases that's going to mean some form of a hard drive, that could be a hard drive that's inside your computer, or an external hard drive that you can move from one computer to another.

Regardless of the specific storage device that makes the most sense for you and your personal work flow, I strongly recommend having a single location for all of your photos. So, for example, if you use the Pictures folder on your internal hard drive for your computer, you'll want to store all of your photos in that particular location. If you're using an external hard drive for your photos, or perhaps a folder on one of your external hard drives, that should be the location where every single photo or video clip that you ever capture, belongs.

By having a single location for all of your photos, you'll always know where your photos are. When you're looking for a particular photo, for example, you don't need to start your search by trying to remember which specific external hard drive that image is stored on. So, in this case, I'm using an external hard drive called Photos, and on that hard drive I have multiple folders. Naturally I don't want to place all of my images directly onto that hard drive. I want to segment the images, essentially, by utilizing a folder structure.

And that provides me with a very basic level organizational system before I even get started with Lightroom. And in fact, I'll be able to take advantage of that folder structure within Lightroom as well, among the wide variety of other tools for organizing our photos. You can see here, that the folder names reflect, in general, the contents of the images. So, I have a Flowers March 2012 folder, which, presumably, contains images that were captured in March of 2012 and, presumably, the subject is flowers.

When it comes to naming the folder that you'll use to store a given collection of photos, I recommend thinking very carefully about the folder structure you'll use. Specifically, when you're looking for a given image, where will you look? If I asked you, where you could find your favorite sunset photo, or your favorite bird photo. Or, perhaps your favorite sports photo, where would you find that image? In other words, what comes to mind? For your favorite sunset, you might think of a particular location or an event.

For a given sports photo, you might think of a particular sporting event. The point is, that you'll think about something in particular when you're thinking about the image. And generally speaking, I recommend that whatever that something in particular is, that you use that as the name of the folder. This can mean a wide variety of different things for different photographers. For a wedding photographer, for example, that folder name is most likely going to reflect the name of the couple that was being photographed. For a commercial photographer, the folder name might be the client who hired them to capture specific images.

And for a travel photographer, naturally, location is probably going to be relatively prominent in that folder name. But the specifics will vary from one photographer to another. The key is to be very thoughtful about that folder structure. So looking at the examples here, the Flowers folder for example, I'm not really going to be thinking flowers when I think of the specific images that are contained within this folder. More specifically I'm going to think about a visit to Central Park in New York City, when I was photographing flowers in the springtime.

And so I'll go ahead and click on the name of this folder so that I can rename that folder. And I'm going to call this Central Park Flowers, instead of just Flowers. And I'll also just add a dash here to separate the month and year from the name of the folder itself. So now, Central Park Flowers - March 2012. For me personally, I'm not really going to remember the date. I just don't remember when I captured specific images. But I do like to have a date, at least a month and year associated with the folder, so that if I revisit the same location multiple times, I'll know which images are from which visit.

Now of course if I perform a search for Flowers I could still find the Central Park Flowers folder based on that search. But when I browse my folders, I'm more likely to go to the C's, in other words to look for Central Park, because that's what comes to mind when I'm thinking about those flower images. Similarly, each of these other folders could also use to be renamed. My Czech Republic trip for example, was really a trip to Prague. In my mind, I think of that as my Prague trip, so I can just call this folder Prague, with the month and year for example.

When I'm looking for images from San Francisco, naturally I'm not going to be looking for visit two, and so I can take off the visit two from that folder name, so that it just starts off with San Francisco. And that ensures that when I'm looking for images from San Francisco, I'll be able to find them exactly where they're expected and finally, my workshop at MMW folder. When I think of these images, I'm really thinking of Maine. Granted, I was teaching a workshop that week. And, that workshop was at Maine Media Workshops, MMW, but I'm going to think first and foremost about Maine.

And so, I can take of the at MMW, for example, and just type Maine Workshop as the primary name of this folder. These are, of course, just a few examples to help you get a better sense of how you should think about the naming process for your folders. The particular folder structure I've created here, makes sense for me, personally. This might not be the way that you would name these folders, even if you captured images in the exact same locations at the exact same time. The key is to think carefully about your folder structure and to make sure that all of your folders are named appropriately and organized, ideally into a single overall storage location, before you import those images into Lightroom.

Doing so will help make sure that the process of managing your images in Lightroom is that much easier.

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