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Filtering photographs based on metadata

From: Lightroom 4 Essentials: 01 Organizing and Sharing with the Library Module

Video: Filtering photographs based on metadata

Sometimes metadata can kind of seem static. What I want to do here is talk about how we can add some metadata which can really be dynamic. We can add it to these fields which can actually have little trigger buttons which can trigger different types of actions. Well, in order to do this, let's take a look at how we can add some of this data. Well, currently I am on this photograph here in the Library module. My Metadata panel, it's in the Default view. I am going to add a red label to this. You'll notice that I now have this Label field here and I have an arrow next to it.

Filtering photographs based on metadata

Sometimes metadata can kind of seem static. What I want to do here is talk about how we can add some metadata which can really be dynamic. We can add it to these fields which can actually have little trigger buttons which can trigger different types of actions. Well, in order to do this, let's take a look at how we can add some of this data. Well, currently I am on this photograph here in the Library module. My Metadata panel, it's in the Default view. I am going to add a red label to this. You'll notice that I now have this Label field here and I have an arrow next to it.

Now this icon is actually really quite powerful. Let me click on another image and add another red label to this photograph. Well, if I go to the grid view by pressing the G key, I have all of these thumbnails visible, only two with a red label. Well, if I click on this icon, what it will do is it will sort my library based on all of those photographs that have this particular filter. In other words, this little button, it acts as a trigger which triggered that type of a search. Now I can turn this filtering off, I can get out of this filtering and I can do so simply by pressing Command+Z or Ctrl+Z to undo that active search.

Now what else can I do with this? Well, if we go to a pulldown menu, say, like IPTC, we can scroll down to this Creator field. And in this Creator field, you'll definitely want to add your information. You also want to add your e-mail address, and then your website. You want to add the full URL for your website address as you can see here. Well, you'll notice that these fields next to them have a similar arrow. Now we can use these arrows either to filter, like I just did, hey, show me the images that have this particular quality, a red label, or this file name or dimensions or whatever it is.

You'll notice these arrows next to a lot of different fields. But here what it does, if I click this, it would actually open up my e-mail program to start to send an e-mail to this person, or if I click on this Website one, it's going to go to that URL, it's going to take me to this particular website. Now the advantage of doing this is you can then get to that website, you can see the content for whoever created that picture. So again, you want to think about these fields as active fields. All right! Well, one last thing with metadata that I want to point out and this is just kind of a little bonus.

Let's say we're working on captions, we talked about that before. And so we type out a caption and let's say we add to the caption, say something like this, "A young man stands on the old train bridge wearing--and I'd spell it wrong though--weering a hat." Now what you can do is you can have this field active, whatever field you're adding to for the metadata, and then navigate to your Edit pulldown menu and choose Spelling. You want to choose Show Spelling and Grammar. This will then pull up the problem. I typed out this word incorrectly, I misspelled this or there's a typo.

Well, here I can go ahead and click the Correction and then I'll choose Change and then it will update that bit of metadata there for me. So again, this is a little bit of a bonus, but as you can see, it can be really helpful, especially because metadata, you want to have it good, you want to have it right, because people are going to be reading it, and if you have something which is grammatically wrong or there's a spelling error, it just doesn't look professional. So this little extra added feature here helps us get all of those words correct and helps us make our metadata even better.

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This video is part of

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  1. 2m 1s
    1. Welcome
      1m 1s
    2. Using the exercise files
      1m 0s
  2. 13m 33s
    1. The broad Photoshop Lightroom overview
      3m 52s
    2. The photographic workflow puzzle
      3m 45s
    3. Why use Photoshop Lightroom?
      5m 56s
  3. 30m 18s
    1. The Photoshop Lightroom interface
      5m 21s
    2. Using the interface shortcuts
      4m 57s
    3. Working with panels
      4m 24s
    4. Customizing the identity plate and module pickers
      5m 49s
    5. Customizing interface elements
      5m 5s
    6. Creating a custom panel end mark
      3m 45s
    7. Using module tips
      57s
  4. 36m 32s
    1. Importing images and looking at file formats
      5m 27s
    2. Importing preferences
      3m 13s
    3. Introducing the Import dialog
      5m 10s
    4. Setting catalog preferences and import and preview options
      5m 38s
    5. Importing from a folder
      4m 2s
    6. Importing photos from a CF card
      10m 22s
    7. Creating an import preset
      2m 40s
  5. 11m 37s
    1. Drag-and-drop importing
      2m 8s
    2. Auto-importing from a watched folder
      4m 48s
    3. Importing from iPhoto or Aperture
      4m 41s
  6. 9m 36s
    1. Introducing tethered capture
      3m 47s
    2. Working with tethered capture
      2m 55s
    3. Considering color management with tethered capture
      2m 54s
  7. 24m 21s
    1. Introducing catalogs
      3m 12s
    2. Demystifying catalogs by way of comparison
      3m 34s
    3. Optimizing and backing up catalogs
      6m 13s
    4. Importing and updating legacy catalogs
      6m 38s
    5. Exporting a catalog
      3m 53s
    6. Learning more about catalogs
      51s
  8. 41m 51s
    1. Working in the Grid and Loupe views
      2m 14s
    2. Navigating and zooming
      4m 47s
    3. Customizing the Grid and Loupe views
      5m 14s
    4. Customizing the Filmstrip
      3m 17s
    5. Comparing two images
      5m 23s
    6. Surveying two or more images
      3m 15s
    7. Working with folders and files
      4m 2s
    8. Deleting and removing images from folders
      3m 1s
    9. Working with multiple hard drives
      8m 2s
    10. Dual-monitor support
      2m 36s
  9. 30m 25s
    1. Working with flags, stars, and labels
      5m 20s
    2. Adding ratings with the Painter tool
      3m 32s
    3. Filtering by flag, stars, and labels
      3m 58s
    4. A filtering workflow
      5m 54s
    5. Filtering by file type
      1m 54s
    6. Filtering by type and metadata
      3m 22s
    7. Sorting photos
      1m 58s
    8. Stacking photos into groups
      4m 27s
  10. 21m 51s
    1. Using Smart Collections
      4m 7s
    2. Using Quick Collections
      2m 25s
    3. What is a collection?
      3m 39s
    4. Working with collections
      3m 22s
    5. Going further with collections
      3m 17s
    6. An evaluative-collection workflow
      5m 1s
  11. 12m 23s
    1. Overviewing the new Map module
      2m 32s
    2. Tagging images with locations
      3m 46s
    3. Creating saved locations
      6m 5s
  12. 10m 44s
    1. Using Quick Develop
      3m 39s
    2. Synchronizing settings
      3m 12s
    3. Making incremental adjustments
      3m 53s
  13. 31m 41s
    1. Playing video in Photoshop Lightroom
      3m 50s
    2. Trimming a video
      4m 11s
    3. Editing the color and tone of a video
      5m 2s
    4. Using presets to edit the color and tone of a video
      1m 49s
    5. Setting the poster frame
      1m 35s
    6. Capturing a still image from a video
      3m 9s
    7. Exporting to a hard drive
      2m 37s
    8. Publishing to a hard drive
      3m 35s
    9. Publishing video to Facebook
      3m 18s
    10. Publishing video to Flickr
      2m 35s
  14. 17m 11s
    1. Why use DNG?
      7m 32s
    2. Converting to DNG and the Embed Fast Load Data option
      3m 45s
    3. Reducing file size with the lossy compressed DNG
      5m 54s
  15. 22m 39s
    1. Adding keywords
      3m 33s
    2. Creating and using keyword sets
      3m 6s
    3. Synchronizing keywords
      1m 58s
    4. Keywording with the Painter tool
      1m 29s
    5. Working with the Metadata panel
      4m 44s
    6. Adding copyright metadata with a template
      4m 23s
    7. Filtering photographs based on metadata
      3m 26s
  16. 27m 34s
    1. External editing preferences
      5m 14s
    2. Editing raw photos in Photoshop
      4m 43s
    3. Editing an original TIFF, PSD, or JPG file in Photoshop
      3m 40s
    4. Editing a modified TIFF, PSD, or JPG file in Photoshop
      4m 44s
    5. Opening an image as a Smart Object in Photoshop
      4m 34s
    6. Including multiple images in Photoshop as layers
      4m 39s
  17. 29m 1s
    1. Exporting photographs to a hard drive, CD, or DVD
      4m 44s
    2. Publishing to a folder
      4m 5s
    3. Using exporting presets
      4m 51s
    4. Emailing photographs from Photoshop Lightroom
      5m 34s
    5. Exporting to Adobe Revel
      3m 39s
    6. Uploading photos to Facebook and Flickr
      6m 8s
  18. 32s
    1. Goodbye
      32s

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