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Lightroom 3 Advanced Techniques
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Exporting and importing catalogs


From:

Lightroom 3 Advanced Techniques

with Chris Orwig

Video: Exporting and importing catalogs

So far, we've taken the time to deepen our understanding of catalogs, folders, and collections. You know what? You know more about these topics than the vast majority of Lightroom users, yet here I want to take things even further, and here's why: So far, we've been discussing working with a single catalog and then having that on our internal drive and then having our images an external, or multiple external drives. What about those situations perhaps where you're working with multiple computers? Now, why would you work with multiple computers? Well, one scenario could be that you have a folder of images, like this folder here, and that what you want to do is you want pass off these images to your photo assistant or to your studio manager, and you want him/her to do some keywording, or to do some post-production work on those photos.
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  1. 5m 57s
    1. Welcome
      2m 11s
    2. Strategies for success
      1m 49s
    3. Using the exercise files
      1m 57s
  2. 39m 0s
    1. Understanding how Lightroom, Bridge, and Photoshop work together
      6m 25s
    2. Working with Lightroom, Bridge, and Photoshop
      6m 35s
    3. Maximizing compatibility with Photoshop
      4m 7s
    4. Resolving Camera Raw mismatches
      7m 47s
    5. Customizing external editor naming
      3m 54s
    6. Stacking multiple photos
      5m 25s
    7. What to do when Bridge isn't seeing the raw adjustments
      4m 47s
  3. 18m 30s
    1. Setting up an additional external editor
      6m 38s
    2. Should I work with TIFF or PSD files?
      1m 3s
    3. Setting up an export preset
      4m 4s
    4. Integrating Photoshop actions into Lightroom
      6m 45s
  4. 11m 46s
    1. What are catalogs and why do they matter?
      3m 38s
    2. Where are my images?
      4m 2s
    3. The nuts and bolts of catalogs
      1m 52s
    4. Understanding catalogs, collections, and folders
      2m 14s
  5. 15m 22s
    1. Working with folders
      3m 22s
    2. Working with collections
      3m 55s
    3. The collections workflow
      8m 5s
  6. 16m 5s
    1. Exporting and importing catalogs
      7m 52s
    2. Diagramming multiple catalogs and computers
      2m 10s
    3. When to use multiple catalogs on one computer
      3m 40s
    4. Cleaning up the catalog mess
      2m 23s
  7. 10m 55s
    1. Catalog backup defaults
      4m 7s
    2. Performing a better catalog backup
      3m 45s
    3. Restoring from a backup catalog
      1m 27s
    4. Optimizing catalogs
      1m 36s
  8. 12m 24s
    1. Hard drive options
      9m 50s
    2. Further resources
      2m 34s
  9. 9m 46s
    1. Setting up tethered capture
      3m 12s
    2. Custom tethered capture white balance
      6m 34s
  10. 43m 38s
    1. Enhancing eyes
      8m 59s
    2. Whitening teeth
      2m 51s
    3. Smoothing skin
      6m 45s
    4. Reducing small blemishes
      6m 56s
    5. Darkening or dodging with the Adjustment brush
      2m 29s
    6. Adding dimensions and contrast
      4m 53s
    7. Retouching workflow with Photoshop and Lightroom, pt. 1: Reducing blemishes
      7m 10s
    8. Retouching workflow with Photoshop and Lightroom, pt. 2: Smoothing skin
      3m 35s
  11. 21m 42s
    1. Understanding color space and preventing color profile mismatch
      3m 29s
    2. Monitor calibration with ColorMunki
      1m 5s
    3. Working with ColorChecker Passport
      59s
    4. Creating and exporting a ColorChecker Passport profile
      5m 44s
    5. Choosing and applying a profile
      6m 42s
    6. Saving a profile as a preset
      3m 43s
  12. 19m 0s
    1. Are your prints too dark?
      5m 47s
    2. Monitor brightness presets
      3m 4s
    3. Custom grid layouts
      3m 38s
    4. Importing and exporting custom presets
      2m 31s
    5. Exporting from Lightroom to Pictage
      4m 0s
  13. 20m 19s
    1. Designing a custom watermark in Photoshop
      7m 0s
    2. Implementing a custom watermark
      3m 54s
    3. Using a custom watermark for effect in a slideshow
      5m 54s
    4. Using a custom watermark for effect in a web gallery
      3m 31s
  14. 15m 28s
    1. Exporting images for a Blurb photo book
      6m 45s
    2. Downloading and installing Blurb BookSmart
      44s
    3. Building and designing a Blurb book
      7m 59s
  15. 17m 26s
    1. Publishing to the iPhone or iPad
      8m 45s
    2. Publishing to Facebook
      2m 24s
    3. Publishing to Flickr
      3m 19s
    4. Publishing to SmugMug
      2m 58s
  16. 17m 31s
    1. Web galleries and web hosting
      2m 52s
    2. Creating and uploading a gallery
      6m 29s
    3. Popular web gallery plug-ins
      3m 10s
    4. Installing and uploading a web gallery plug-in
      5m 0s
  17. 25m 44s
    1. Exporting to burn on DVD or Blu-ray
      5m 33s
    2. Exporting to a blog
      9m 16s
    3. Exporting for the web
      3m 26s
    4. Exporting and posting a slideshow or video
      4m 34s
    5. Creating a Lightroom screensaver
      2m 55s
  18. 10m 10s
    1. Creating a client web gallery template
      4m 1s
    2. Sending high-resolution images via FTP
      6m 9s
  19. 10m 23s
    1. Emailing images from Lightroom
      5m 31s
    2. Emailing images from Lightroom with Gmail
      4m 52s
  20. 11m 59s
    1. Installing plug-ins
      6m 17s
    2. Accessing plug-ins
      3m 10s
    3. Creative plug-in resources
      2m 32s
  21. 45m 6s
    1. General navigation shortcuts
      6m 21s
    2. Importing shortcuts
      5m 49s
    3. Library module shortcuts
      8m 15s
    4. Develop module shortcuts, pt. 1
      4m 42s
    5. Develop module shortcuts, pt. 2
      4m 29s
    6. Develop module shortcuts, pt. 3
      5m 24s
    7. Develop module shortcuts, pt. 4
      3m 39s
    8. Develop module shortcuts, pt. 5
      5m 11s
    9. Shortcut resources
      1m 16s
  22. 6m 13s
    1. General tips
      2m 28s
    2. Increasing the cache size for greater speed
      3m 45s
  23. 55s
    1. Goodbye
      55s

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Lightroom 3 Advanced Techniques
6h 45m Advanced Nov 23, 2010

Viewers: in countries Watching now:

In Photoshop Lightroom 3 Advanced Techniques, photographer Chris Orwig shows how to master the subtleties of Lightroom 3 and maximize its efficiency. The course begins with an in-depth exploration of Lightroom catalogs to keep track of photos, collections, keywords, stacks, and more. Along the way, Chris shows how to integrate Bridge and Photoshop in the Lightroom workflow and shares advanced techniques, including image editing with the adjustment brush, automating actions, using plug-ins and extensions, exporting to email or an FTP server, and more. Exercise files are included with the course.

Topics include:
  • Maximizing file compatibility
  • Speeding up the workflow with automation
  • Working with catalogs, collections, and folders
  • Diagramming multiple catalogs and computers
  • Performing and restoring backups
  • Setting up tethered capture
  • Advanced retouching techniques, such as eye enhancement and blemish reduction
  • Working with color profiles
  • Perfecting prints from Lightroom
  • Creating custom watermarks
  • Making a custom web gallery
  • Exporting and publishing photos
Subject:
Photography
Software:
Lightroom
Author:
Chris Orwig

Exporting and importing catalogs

So far, we've taken the time to deepen our understanding of catalogs, folders, and collections. You know what? You know more about these topics than the vast majority of Lightroom users, yet here I want to take things even further, and here's why: So far, we've been discussing working with a single catalog and then having that on our internal drive and then having our images an external, or multiple external drives. What about those situations perhaps where you're working with multiple computers? Now, why would you work with multiple computers? Well, one scenario could be that you have a folder of images, like this folder here, and that what you want to do is you want pass off these images to your photo assistant or to your studio manager, and you want him/her to do some keywording, or to do some post-production work on those photos.

Well, in that situation, it would be helpful to export this whole folder here as a stand-alone catalog. Or perhaps in another scenario let's say you have a folder, or for that matter a collection-- it works in either situation. What you wanted to do was you are going to fly it to New York, and you want to bring this set of images to work on on the airplane. Now, you didn't want to bring your entire catalog, but you did want to bring those images so you could work on them, make some Develop module changes, and really do some good hard work on the airplane.

In either situation, what you would do is select the collection or the folder and right-click or Ctrl+Click and then choose Export this Collection as a Catalog. Let me show you this with a folder. For example, here, this is your yosemite_camping folder. We would right-click, or Ctrl+Click, and choose Export this Folder as a Catalog. I am going to go ahead and do that, and it will ask me where I want to save that, or how I want to save this. I'll create a folder called "yosemite." I'll export the negative files, include the available previews, and then simply click Export Catalog.

Now from our perspective from inside of this catalog, it doesn't look like a lot has happened, yet something significant has actually taken place. Let's go ahead and quit Lightroom for a moment, so we can take a look. I'll go to the Lightroom pulldown menu and then choose Quit Lightroom. Now, here we can see on my desktop that I have this folder titled "yosemite." You'll notice that it follows that same hierarchy, or same folder structure there, with the images inside of these subfolders. And you'll notice that it created a little catalog.

Now, this is a stand-alone catalog, which only contains the information about those images, and it also contains the images themselves. Now, let's say that we've exported this folder as a catalog. Well, we'll have that in another location, and it could be any location. In this case, I have just saved it to the desktop. Well, the next step would then be to take this catalog and bring it to another external computer. For example, let's say that I pass this folder off to my studio manager.

I would instruct my studio manager say, "Hey, there is a folder of images in here. It's called yosemite. Double-click the catalog file and then do a little bit of postproduction work, if you could, and also add some keywords," and she would say, "Okay, great." She would bring this to her computer. She would then double- click this catalog file here, so let's go ahead and do that. It would open up Lightroom in a way that it just contained these images that we had previously targeted, which was this folder here, and now he/she could do the work on these photos.

For example, here I'll press the E key, and I am going to add a few keywords. The keywords that I am going to add are "whiffle ball," and then I will add "camping" and also "kids" and "family." Next, I would go to another image, and here this is my daughter Sophia. So I'll type out "sophia" and "cookie," and you get the gist. In here, she would go through these photos, or for that matter you could go through these photos on your own on the airplane, and go ahead and do what you need to do. I'll just add a few more there.

For that matter, you could take this further. For example, I'll go to the Develop module. Because I have the actual image with me, I could then do a little post-production work, warming this up, adding some contrast to there, and just modifying the image a little bit. Now that we've done all of this work, what we'd want to do is then probably either close Lightroom and then kind of restart or think about this in a new way, or we could reopen a different catalog. So here what I am going to do is I am going to go ahead and quit Lightroom, just to illustrate a kind of making a distinct shift, or change, from one computer to another.

So, here I'll go to Lightroom and choose Quit Lightroom. Well, now that Lightroom has been quit, what I want to do is I am just going to leave this folder alone, and I am going to say that I am back on my main computer. On my main computer, I know that I have my main catalog inside of my Pictures folder. So, I am just navigating to my Pictures folder, and here is that main catalog. Now you don't always have to navigate right to those particular locations, yet here I find it's helpful. Just to illustrate, I'll go ahead and open Lightroom from this location.

When I open this one up, there really hasn't been anything that's been changed. This is still the original file. If we look at our keywords here, for example, we don't have any keywords on this image. We don't have any post-production work on this photo. So, what we want to do is we want to merge those two catalogs together. We want to bring in all the work that we've done to this file here. The way that you do that is you go to File, and here we choose Import from Catalog.

Now the catalog that we are going to be importing is in our yosemite folder. There it is. Again, this is the one that our studio manager has worked on. Or, to think it of it in another way, this is the one that we've worked on while we're flying on the airplane. Whatever the scenario. Then here, we'll click Choose. This will then ask us, "What we want to do?" Now, we have a couple of different options. It tells us what the catalog contents are: eight images. It says, "Hey, there isn't anything new." That's fine. What you want to replace? Do you want to replace the metadata and the developed settings? Do you want to replace the metadata, developed settings, and the actual images themselves? Well, in my case, I just need to do the metadata and that post-production work that I've done.

It's showing a preview there, so I can see all the images it's going to bring in. In this case, it's only going to modify those that have had changes applied to them: these three up here at the top, which you can see. The rest of these are grayed out because I didn't do anything. I didn't make any changes to those. This is really helpful, right? Because this can let me know, gosh, my studio manner didn't get to these five images here, or oh, yeah, I didn't get to work on those while I was on the airplane-- whatever the situation is, it's informing me. They are only giving me changes or updates to three photographs.

We'll now click Import. This will then go through that import process. It will pull up the images that have been changed. We'll be able to see those here. What we can also do is go back to our old folder to access these as well. As we click through these, you'll notice that we have new keywords on each of these images and also in this case we have new Develop settings. We could go to Develop module with this image and say, you know what? My photography assistant is good but not great. That's a little bit too warm for me.

I am going to go ahead and just bring that down a few points. That's a little bit more like my style. I really like that. So as you can see, what we can do in this scenario is we can export something as a catalog. We can work on it externally on another computer, and then we can merge, or bring, those two catalogs together.

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