Lightroom 4 Catalogs in Depth

Exporting catalogs


From:

Lightroom 4 Catalogs in Depth

with Chris Orwig

Start your free trial now, and begin learning software, business and creative skills—anytime, anywhere—with video instruction from recognized industry experts.

Start Your Free Trial Now

Video: Exporting catalogs

So far on this course, we've been learning that the Lightroom catalog really is the glue which holds the Lightroom together. In this catalog file, well, it contains really valuable information about our images and also about the work that we've done with those photographs inside of Lightroom. And so far, we've really focused in on working with one main catalog. Well, here what I'm going to do is transition a bit. I want to introduce you to starting to think about how you can work with multiple catalogs. And here we'll talk a bit about a few scenarios where working with multiple catalogs might help out.
Expand all | Collapse all
  1. 1m 40s
    1. Welcome
      1m 2s
    2. Using the exercise files
      38s
  2. 11m 25s
    1. Understanding why digital asset management matters to Lightroom
      2m 35s
    2. Exploring hard drive options: RAID versus JBOD
      3m 59s
    3. Hard drive recommendations
      4m 51s
  3. 30m 46s
    1. What are catalogs and why do they matter?
      5m 33s
    2. Where are my catalog files?
      2m 6s
    3. Importing images into a catalog
      3m 22s
    4. Where are my images?
      1m 59s
    5. Making folder and image changes
      5m 3s
    6. Keeping your catalog current by synchronizing folders
      4m 36s
    7. Comparing catalogs, collections, and folders
      4m 43s
    8. Upgrading legacy catalogs
      3m 24s
  4. 13m 36s
    1. Exploring catalog backup defaults
      5m 2s
    2. Performing a better catalog backup
      4m 6s
    3. Optimizing catalogs
      1m 51s
    4. Deleting old catalogs
      2m 37s
  5. 17m 13s
    1. Exporting catalogs
      6m 38s
    2. Understanding how to work with multiple catalogs
      3m 26s
    3. Merging multiple catalogs
      7m 9s
  6. 13m 30s
    1. Consolidating catalogs
      3m 54s
    2. Relinking multiple images
      3m 7s
    3. Solving catalog conflicts with new hard drives
      3m 30s
    4. Dealing with computer crashes and locked catalogs
      1m 16s
    5. Restoring from a backup catalog
      1m 43s
  7. 42m 36s
    1. Introducing raw and DNG processing
      5m 21s
    2. Understanding how Lightroom saves raw adjustments
      4m 33s
    3. Saving adjustments to raw files
      4m 55s
    4. Saving adjustments to DNG, TIFF, PSD, and JPEG files
      3m 17s
    5. Working with catalogs and virtual copies
      4m 18s
    6. Converting to DNG: the Embed Fast Load Data option and lossless compression
      5m 12s
    7. Archiving a photo as a DNG with lossy compression
      5m 31s
    8. Working with CMYK files in Lightroom
      3m 8s
    9. Making changes to CMYK files
      6m 21s
  8. 1m 32s
    1. Using dpbestflow.org as a resource
      52s
    2. Looking at helpful demo files
      40s
  9. 27s
    1. Adios
      27s

please wait ...
Watch the Online Video Course Lightroom 4 Catalogs in Depth
2h 12m Appropriate for all Apr 17, 2012

Viewers: in countries Watching now:

In this course, Chris Orwig investigates the Lightroom properties as a digital asset management (DAM) system—specifically, its catalogs, which track the location, metadata, and keyword tags associated with your images. The course shows how to import images into a catalog and keep them current with synchronized folders, maintain good backup practices, and recover and restore a catalog. Chris also provides his recommendations on hard drive options, and explains the process and benefits to raw processing when working with catalogs.

Topics include:
  • Comparing RAID storage to JBOD storage
  • Finding images in a catalog
  • Importing images
  • Understanding the difference between catalogs, collections, and folders
  • Optimizing catalogs and upgrading legacy catalogs
  • Merging catalogs
  • Relinking images
  • Solving conflicts with new hard drives
  • Restoring from backups
  • Saving adjustments to raw files
Subject:
Photography
Software:
Lightroom
Author:
Chris Orwig

Exporting catalogs

So far on this course, we've been learning that the Lightroom catalog really is the glue which holds the Lightroom together. In this catalog file, well, it contains really valuable information about our images and also about the work that we've done with those photographs inside of Lightroom. And so far, we've really focused in on working with one main catalog. Well, here what I'm going to do is transition a bit. I want to introduce you to starting to think about how you can work with multiple catalogs. And here we'll talk a bit about a few scenarios where working with multiple catalogs might help out.

Well, let's say that what we want to do is when you want to pass off some images, perhaps to an assistant to do some work on those photographs. Well, here are I am at my studio computer. I'm in my main catalog. I have thousands upon thousands of photographs. I don't want to export all of these images. Rather, out of this big giant catalog, I just want to give my assistant a small slice. What you can do is you can select the photographs you want to export. For example, here I'll click on this subfolder, Beach Family. I have some pictures that were captured of some family friends down at a local beach.

I want to export just these photographs so that my assistant can do some keywording on these images. Well, how could I do that? Well, first of all, you need to select the folder or the images that you want to export. The next thing you can do is navigate your file pulldown menu and then choose Export as a Catalog. Here I'll go ahead and give this catalog a name. I'll just name this beach-family. I want to include all the photos, so turn off this checkbox, Export the negative files and previews, great. Go ahead and click Export catalog.

What this will do is in essence, it will take this small slice and create this self-contained catalog that my assistant could then work on and do the keywording or do whatever I need to have that person do with these images. You also might want to do this if you're going to travel. Say, for an example, I just want to bring these images with me on my trip. Well, I could then export those as a catalog. Again, there are so many different reasons why exporting as a catalog might be helpful. This might be especially helpful as well in these output modules, books, slideshow, print, or web.

Whether you've created a slideshow, you want to export and then bring with you to a presentation. Or maybe you've created a printout layout that again you want to export as a catalog for someone to work on. Let's take a look at one of these scenarios. Well, here I'm going to navigate to this Family Book folder. I have some pictures which were captured of our family. I'm going to navigate to the Book module. I'll go ahead and click on this button here. Here in the Book module we can design custom books. And here I'm not going to get into all of the in and outs of designing books, because I've covered that in other places.

Yet, let say that what I want to do is simply create an Auto Layout with these images. To do that, I'll go to the Auto Layout panel and click Auto Layout in order to create this layout here. And then what I want to do is save this. Here I'll create a Save Book Project. I will name this one family-book and then click Enter or Return. Here you can see my Collections panel. I have saved the work that I have done in this module. And you can do this in the Book, Slideshow, Print, or Web modules. And by saving this, what I could then do is export this as a catalog, so that I could take this small slice of my catalog with me and bring it home, so that my wife could rearrange the pictures or rearrange the pages or so that a client could work on these images in a certain way.

And by doing that it kind of extends the functionality of Lightroom. Let's take a look at how we would do this say with a project. Well, what you could do is navigate again to your File pulldown menu and then choose Export as Catalog. Here I'll name this one family-book. Again, I'll use the same settings and click Export Catalog. This will create an Export a New Catalog. Let's go ahead and take a look at what these catalogs actually look like. To do that, I'll press Command+H. Well, here you can see I have them; there is my beach-family and also my family-book.

If I open up one of these folders, you can see I'll have my catalog file and also the images. In this case, just the images, which were in this folder, beach-family. So if someone were to open this catalog, well, all that they would see or all that they would access would be these images. Well, how could we open this catalog? Well, in this case, we would simply double-click the catalog name. It would give us this ability to re- launch Lightroom with this catalog and here we will go ahead and skip our backup for the moment and this will open up Lightroom, but this time rather than showing us everything that was inside of our catalog, it just will show us these particular photographs. Let's take a look.

Here in the Library module, we can see that we now have just 22 images inside of this catalog. If we wanted to open this up on another computer, all that we would do is copy this to another hard drive and then give this to someone else who could then open it up. All right, what about that book scenario? Let's take a look at that catalog just to have yet another example. Here I'll hide Lightroom and I'll do that by pressing Command+H. With this Family Book Project, again, I could copy this to a hard drive; my wife could then open up this folder or my assistant and double-click the catalog file to relaunch this.

This would then relaunch Lightroom with this catalog open, and we could go to the Book module. And in the Book module, click on the project that we had created and then here you can see we have that family- book project here, and we could further customize this layout or work on these images. And here you can see that by exporting something as a catalog, it really allows you to take a slice of what you've done in Lightroom, and export it so that someone could then continue to work on that in another version of Lightroom.

And I've given you a few examples, perhaps, how you could have someone work with keywording or maybe with a book project. Yet keep in mind that you can do this for so many different reasons. Yet here at this point, one of the things that we've introduced is this whole idea of now having multiple catalogs. If we hide Lightroom for a second, we'll notice that we have the catalog we created, our family-book, also our beach- family, and then we have our main catalog. So once you start exporting catalogs, you also have to know how to import them.

How do we then deal with these multiple catalogs? Well that's the topic that we're going to cover in the next few movies.

There are currently no FAQs about Lightroom 4 Catalogs in Depth.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

* Estimated file size

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Lightroom 4 Catalogs in Depth.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your lynda.com subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.