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Exploring catalog backup defaults

From: Lightroom 4 Catalogs in Depth

Video: Exploring catalog backup defaults

By this point, I imagine that you're convinced that this Lightroom catalog contains, well, valuable information. Therefore, it might be a good idea to take a look at how we can have a workflow which allows us to effectively back up all of this valuable information. Well, let's take a look at how we can do that. First, we're going to navigate to the Lightroom pulldown menu and here we'll select Catalog Settings. This will open up our Catalog Settings dialog. In this dialog, we have the ability to choose how frequently or how often we want to back up our catalog.

Exploring catalog backup defaults

By this point, I imagine that you're convinced that this Lightroom catalog contains, well, valuable information. Therefore, it might be a good idea to take a look at how we can have a workflow which allows us to effectively back up all of this valuable information. Well, let's take a look at how we can do that. First, we're going to navigate to the Lightroom pulldown menu and here we'll select Catalog Settings. This will open up our Catalog Settings dialog. In this dialog, we have the ability to choose how frequently or how often we want to back up our catalog.

Before I talk about that, I do have to point out that you can't back up your catalog while Lightroom is open. You won't find a command anywhere that just allows you to do that while you're working. This has to happen when you exit Lightroom. The reason is, is because when you're working on the catalog, well, it's locked down. Once you exit it, it can then duplicate that or back that up to another location. The default setting here is back up the catalog once a week when exiting Lightroom. And you know what? I don't think this default setting is very good, and here's why.

Typically, in most scenarios, we keep our software and our computers open and on. We don't shut things down that frequently. If you leave your computer on, say, for two weeks -- perhaps it's a laptop and you just don't restart that computer -- well then, this catalog won't be backed up for however many weeks you keep that on. In other words, I think you want to choose a frequency which allows you to back this one up with a little bit more regularity. Here's the option that I choose. Click on this pulldown menu, you can see you have a number of different options.

I don't know why Never is included here. That's not a very good option. But typically, you want something that allows you to do this pretty frequently. The one that I choose is Every time Lightroom exits. By doing this, it helps me think about how every once in a while I want to simply quit, and reopen Lightroom, so that the catalog can be backed up. I should also point out that this process, well, it takes time. This is something that you're going to want to do at the end of the day before you leave your studio or your office so that it can happen kind of behind-the-scenes so to speak. All right! Well, after you've chosen that option, I also want to point out here, it shows you the date that the catalog was created, when it was backed up, when it was optimized, and also the file size of the catalog. Okay.

Well, in order to back up the catalog, what we need to do here is simply quit Lightroom. You can do that by navigating to the Lightroom pulldown menu and selecting Quit. When you do this, it will open up this dialog, and here it tells us that the settings that we chose indicate that we want to back this up every time we exit. Okay, great! Next, we can choose where want to have this file backed up. For now, we'll leave it in that default location. You can see that here, Pictures/ Lightroom and then inside of a folder Backups.

Later we'll talk about some other strategies for how we can back up these catalog perhaps even more effectively. But for now let's just leave this at the default setting. We can also choose to turn on the option to test the integrity and also optimize that catalog after backing up. You almost always want to leave these options on. Why would you want these off? Well, you'd want these off if you didn't have a lot of time. If you wanted to back up your catalog, and you were in a hurry, well, it would run faster if you chose to turn both of those options off.

But again when it comes to backup and making things as secure as possible, you want to have those options on. All right! Well, after having done that, we'll simply click Backup and this will then start to check the integrity for the file, optimize that catalog, and then back up the catalog file. All right! Well, once that's taken place, what I want to do is navigate to my Pictures folder and check out the Backup. Here, you can see I have the catalog file, also the Previews file, and I have my various backups. It's going to name these sequentially.

I could open up the most recent backup file, and you can see that I have this catalog here. This catalog, it's worth its weight in gold, because this contains all of that information that a catalog contains, but you may notice that there's something missing here. This doesn't include the Lightroom Previews file. Now I like to consider that as part of the catalog; well, it technically isn't. It has some really valuable information, all of the previews. If you were to use this new or backup catalog, Lightroom would have to redraw or recreate those previews.

So what I like to do, just my own personal preference, is after I've done this backup, I select the Previews file, you can then go to one of your menus. Here, I'll go to Edit, and I'll choose Copy. You can also use a shortcut as well, and then I'll navigate to the folder where I want to copy this to and navigate to my Edit pulldown menu, and choose Paste Item, and here you can see it's now pasted that Previews file into that folder. And for me, in my own workflow, that just gives me a little bit more security that both of those files have now been successfully backed up.

Show transcript

This video is part of

Image for Lightroom 4 Catalogs in Depth
Lightroom 4 Catalogs in Depth

37 video lessons · 8452 viewers

Chris Orwig
Author

 
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  1. 1m 40s
    1. Welcome
      1m 2s
    2. Using the exercise files
      38s
  2. 11m 25s
    1. Understanding why digital asset management matters to Lightroom
      2m 35s
    2. Exploring hard drive options: RAID versus JBOD
      3m 59s
    3. Hard drive recommendations
      4m 51s
  3. 30m 46s
    1. What are catalogs and why do they matter?
      5m 33s
    2. Where are my catalog files?
      2m 6s
    3. Importing images into a catalog
      3m 22s
    4. Where are my images?
      1m 59s
    5. Making folder and image changes
      5m 3s
    6. Keeping your catalog current by synchronizing folders
      4m 36s
    7. Comparing catalogs, collections, and folders
      4m 43s
    8. Upgrading legacy catalogs
      3m 24s
  4. 13m 36s
    1. Exploring catalog backup defaults
      5m 2s
    2. Performing a better catalog backup
      4m 6s
    3. Optimizing catalogs
      1m 51s
    4. Deleting old catalogs
      2m 37s
  5. 17m 13s
    1. Exporting catalogs
      6m 38s
    2. Understanding how to work with multiple catalogs
      3m 26s
    3. Merging multiple catalogs
      7m 9s
  6. 13m 29s
    1. Consolidating catalogs
      3m 54s
    2. Relinking multiple images
      3m 7s
    3. Solving catalog conflicts with new hard drives
      3m 30s
    4. Dealing with computer crashes and locked catalogs
      1m 15s
    5. Restoring from a backup catalog
      1m 43s
  7. 42m 36s
    1. Introducing raw and DNG processing
      5m 21s
    2. Understanding how Lightroom saves raw adjustments
      4m 33s
    3. Saving adjustments to raw files
      4m 55s
    4. Saving adjustments to DNG, TIFF, PSD, and JPEG files
      3m 17s
    5. Working with catalogs and virtual copies
      4m 18s
    6. Converting to DNG: the Embed Fast Load Data option and lossless compression
      5m 12s
    7. Archiving a photo as a DNG with lossy compression
      5m 31s
    8. Working with CMYK files in Lightroom
      3m 8s
    9. Making changes to CMYK files
      6m 21s
  8. 1m 32s
    1. Using dpbestflow.org as a resource
      52s
    2. Looking at helpful demo files
      40s
  9. 27s
    1. Adios
      27s

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