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Lightroom 4 now allows us to email photographs directly from Lightroom. This is one of those new features which I think is going to be really popular. Well, here I have three photographs that I captured of Isabel Lucas. Isabel is a famous Australian actress. And after this shoot I emailed her some photos. And I did so using this Lightroom 4 beta and it worked really well. And so I want to go through that process of how you can set up your own email account, in order to be able to email directly from Lightroom. Well, the first thing that you do is you can make a selection of one or more images.
In this case, I want to email all three because I want her to evaluate these photographs. The next step is to navigate to the File pulldown menu and then to select Email Photos. You'll notice there's a shortcut there on a Mac that Shift+Command+M, on Windows, Shift+Ctrl+M. This will then open up this email dialog. Now before we are able to actually send these images, what we are going to need to do is set a few things up. You notice that this allows me to add an address who I am sending this email to, what the subject is, and then also the message included in the email.
Down below, we can decide to include the caption metadata if applicable, or we can choose some of these different presets, and here you can see the different presets that we have, Medium typically works best. Well, before I can send this, what I need to do is I need to set up an account. So I am going to go to the From pulldown menu and go to the Email Account Manager. Now once you have set this up once, you won't need to do this again. I am going to create a New email account, and here I am going to go ahead and just name this one, Chris Orwig - GMAIL.
Now I host my email through Gmail, so I am going to go ahead and make that selection, and click OK. And the nice thing about this is it automatically fills in this outgoing server settings here for me. So I don't really need to know what all of this information is. Now you can use this for webmail like Gmail or AOL. You can also use this if you're using Outlook Express or Mac Mail. Well, in this case I happen to be using Gmail, so I will just show that. Next, I need to enter my email address here, firstname.lastname@example.org, and I will go ahead and enter in my password.
Now it's going to save this password, which will keep things simple. I am going to click Validate. Now what it's going to do is communicate with Gmail and gives me the green light. This account is now validated. Next, click Done. So before I actually send this of to Isabel, I am going to send it to myself just as a Test. I hope you enjoy these photos or something along those lines. Thanks, Chris O. And again, the reason why I want to run a test is just to make sure that everything is working, especially with a new feature, especially with beta software, etcetera.
So here what I am going to do is just go ahead and send this to myself, and I want to see how these images appear in that email at this particular size. I just want to make sure everything is good to go. Well, once I've done that, I go ahead and click Send. Now the great thing about this is this email takes place in the background, and it communicates with Gmail in this case and tells me hey, message has been sent. So I am going to go ahead and open up my browser and navigate to Gmail. I am already logged in there, so we'll see if this message actually came to my Inbox.
Well, there is the message. I'll go ahead and open that one up, and we can kind of see how it's formatted and the file size, and then I will scroll down a little bit to see how the images appear in that email, underneath there, and that looks pretty good. Now the great thing about this is that when we are ready to send more photographs, we can reuse those settings that we've already dialed in. In other words, let's go back to Lightroom for a second. Here I have three other photographs that I want to email. These are images that I captured at a good friend's wedding.
And I want to send these photos off; again, really quickly just so they have a sneak peek at some of the pictures that were captured. Here you can select one or more photographs--it's really up to you. In this case, I am just going to select this one here because I think they'll enjoy this picture. I will navigate to the File pulldown menu or use the shortcut, Shift+Command+M on a Mac, Shift+Ctrl+M on Windows. We will select that option there, and again I'll just send this to myself, because I have actually already sent those photos to them. I'll call this one Another Test.
Here you go, Cheers, Chris O. It shows me the attached file, and this time I am going to choose a smaller file size. Again, just because this is a test, I want to see what that small file size looks like, and then click Send. It will send that in the background; resize the image as needed. In this case, this is a DNG file, a really big file, so you are going to notice it's going to take a little bit more time for Lightroom to process that, change the dimension, sharpen the file as needed, and then go ahead and send it.
Well since it's been sent here, let's go back to the browser and go to my Inbox. Here is that second image, and then you can see this one much smaller, and you can see how it fits into the email that way. The last thing that I want to highlight here before we wrap up our conversation about this is the Address Book. If you go back to File > Email Photo, you may have noticed that there is this address line over here. Well, if you open up this address book here, what you can do is you can actually have addresses that you email too frequently.
In other words, your top 10 clients or whatever it is, so that that's always included in this dialog, so that when you're looking to send these emails, you are not having to type out that email address every time.
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