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In part two of Chris Orwig's Lightroom Essentials, you'll learn how to add important metadata to your images that will help you find and filter your library, process images and video, and export, email, and share photos—all from within the powerful Library module in Adobe Lightroom. First you'll learn how to flag, rate, and rank your photos and use the information to find images that match those criteria. Then tag them with locations and add keywords and identifying information that clearly distinguish the subject and your copyright. Chris also shows you how to make image adjustments with Quick Develop, and play, trim, and edit video. Lastly, find out how to export your photographs to a hard drive, email them to friends and clients, and upload them to sharing sites like Flickr and Facebook.
Another way that we can export our photographs from Lightroom is that we can export those images so that we can then send them as attachments to an e-mail. And this can obviously speed up your workflow and also, it's a ton of fun because it allows to quickly send your pictures to other people so that you can share your work. Well let's take a look at a few techniques that we can use in order to be able to do that. We'll be working with this folder here, it's titled Beach Family. These are some pictures that I captured of some family friends down at a local beach and I want to email this family a few photographs.
To do that, we can either navigate to our Export area by clicking on the Export button here. Or we can also navigate to the File pull-down menu and the select Export. Either way, this will launch the Export dialog. Now in the export dialogue, you may want to take advantage of the Lightroom preset which is for email. Notice that will change this to Export to e-mail or you just manually choose that option there. Then you could go through these different fields and choose to rename the files if you want to. You can dial in your file setting perhaps you want to increase the quality there a little bit 75 or 80.
You can also define how you might want to resize the image. Often when you're resizing your images, it's helpful to turn on this option to Not Enlarge the files. In case you have a lower resolution file, this won't stretch it out or increase it's size. So this will make sure that you maintain the overall image quality. Output sharpening. It's almost always a good idea to sharpen your files for the screen and on standard. You can include metadata if you want to, copyright and then contact information or you could leave that turned off. Again it's entirely up to you. Alright, well after you've dialed in those settings simply click Export. In doing this, what it will do is it will prepare this file. And it will open up this dialogue here which will allow us to export these images and send them as an email.
Yet before we can actually send this as an email. We need to add our own email account information. We can do that by clicking on the pull down menu here and then go to the Email Account Manager. In this manager, what we need to do is to add a new email account. So click on the Add button and the email that I'm going to add here is just my own. The service provider that I use for my email is gmail. So I'll select that from this list here, and then click OK. Next, we have to enter in the email address.
I'll go ahead and enter that in there, and I'll add my password as well. We can validate this just to make sure that we entered that in correctly. If we did, it will say yup, we're good to go. It's validated. The green light is turned on. So here we can go ahead and click Done. I should also point out that the good news is you only need to do this once. It will always be remembered as part of Lightroom, so in the future, you won't need to take this step. Alright, we'll click Done. This will bring us back to this dialogue here. As you can see, we now have the ability to send this email to someone.
I'll just send this to myself so we can test it out. Sometimes it's a good idea to do that, so you can make sure that the image looks good. I'll just say this is a test. Alright, we can include a caption or metadata if we want to. Or we can also just use certain presets. In this case, we're going to use those settings which we defined in the Export dialogue. Alright. After having done that, we'll go ahead and click Send and we'll send off this photograph. You know, another way that we can do this is we can select one or more images.
Here I'm going to go ahead and select multiple photographs by holding down the Cmd key on a Mac or Ctrl key on Windows. I'm just going to select some of these pictures. You can also email pictures even more quickly by going to File and then by choosing Email Photos. There's a shortcut for this. Shift+Cmd+M on a Mac or shift+Ctrl+M on Windows. When you click on this menu or this option here, it will open up this dialogue. And this will skip all of those export settings. And the reason why you might want to do this is because you can simply use one of these presets. If you click on this preset pull down menu, you'll notice that there are some presets.
These work extremely well. In most situations Medium or Large will be all that you'll need to do. So in this case you can just use a preset. Or you can see below you can always create your own presets too. Here I'll just use this Medium preset. Next I'm going to send this one to myself as well and in a moment, we'll look it up and take a look at how this will look. We'll call this one test two this is another test here goes. Alright well another thing you may want to do before we leave this dialogue is you may want to open up this address area. If you click on this address button what you can do is you can add addresses to your Lightroom catalog.
Here I'll go ahead and just add my own email address here. Then I'll just type that out. I should actually do that differently. I should put my name up here sorry about that and then my email address below and then click OK. And doing that you can see that part of my address book. Once you have that as part of your address book, as your adding the email it will help you automatically fill that in. So, if I go to type out the name, you can see it's giving me a suggestion. Click on the suggestion, and then what you can do is add that to the email.
Again, you may want to add addresses to people that you're emailing frequently, that way again it will speed up your workflow here as you're using this particular feature. Alright well let's go ahead and send off these photographs. We'll click Send. The great thing about this is that this really all happens right inside of Lightroom. We never need to go anywhere else to get these photographs out there. Well let's go ahead and open up the browser. I want to do that and take a look at this that I have here, and I'll open up this folder. And here we can see, for example, with this test email here we have all of these images which we can scroll through and view.
And the great thing about this is we can imagine how the client will receive these. And what I like to do is do what I just did here is send myself those pictures. And then I go back to Lightroom and I re-send them to the client. It's always a good idea to test things out before you actually deliver it to the client to make sure that the images look good. That you selected the correct photographs, etcetera, etcetera. So, to finish this off, what we would need to do is to then go to File, choose Email Photos. And then here, we would select a different address and subject.
And then type out some different words here as well. Well that wraps up our look at how we can take advantage of that feature of being able to email photographs straight from Lightroom. Again, what I recommend you do here is that you take a few minutes to test this out. You add some of those addresses of people that you email frequently so that you can begin to integrate this step into your overall Lightroom workflow.
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