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Emailing photographs from Lightroom

From: Lightroom 5 Essentials: 02 Managing Images with the Library Module

Video: Emailing photographs from Lightroom

Another way that we can export our photographs from Lightroom is that we can export those images so that we can then send them as attachments to an e-mail. And this can obviously speed up your workflow and also, it's a ton of fun because it allows to quickly send your pictures to other people so that you can share your work. Well let's take a look at a few techniques that we can use in order to be able to do that. We'll be working with this folder here, it's titled Beach Family. These are some pictures that I captured of some family friends down at a local beach and I want to email this family a few photographs.

Emailing photographs from Lightroom

Another way that we can export our photographs from Lightroom is that we can export those images so that we can then send them as attachments to an e-mail. And this can obviously speed up your workflow and also, it's a ton of fun because it allows to quickly send your pictures to other people so that you can share your work. Well let's take a look at a few techniques that we can use in order to be able to do that. We'll be working with this folder here, it's titled Beach Family. These are some pictures that I captured of some family friends down at a local beach and I want to email this family a few photographs.

To do that, we can either navigate to our Export area by clicking on the Export button here. Or we can also navigate to the File pull-down menu and the select Export. Either way, this will launch the Export dialog. Now in the export dialogue, you may want to take advantage of the Lightroom preset which is for email. Notice that will change this to Export to e-mail or you just manually choose that option there. Then you could go through these different fields and choose to rename the files if you want to. You can dial in your file setting perhaps you want to increase the quality there a little bit 75 or 80.

You can also define how you might want to resize the image. Often when you're resizing your images, it's helpful to turn on this option to Not Enlarge the files. In case you have a lower resolution file, this won't stretch it out or increase it's size. So this will make sure that you maintain the overall image quality. Output sharpening. It's almost always a good idea to sharpen your files for the screen and on standard. You can include metadata if you want to, copyright and then contact information or you could leave that turned off. Again it's entirely up to you. Alright, well after you've dialed in those settings simply click Export. In doing this, what it will do is it will prepare this file. And it will open up this dialogue here which will allow us to export these images and send them as an email.

Yet before we can actually send this as an email. We need to add our own email account information. We can do that by clicking on the pull down menu here and then go to the Email Account Manager. In this manager, what we need to do is to add a new email account. So click on the Add button and the email that I'm going to add here is just my own. The service provider that I use for my email is gmail. So I'll select that from this list here, and then click OK. Next, we have to enter in the email address.

I'll go ahead and enter that in there, and I'll add my password as well. We can validate this just to make sure that we entered that in correctly. If we did, it will say yup, we're good to go. It's validated. The green light is turned on. So here we can go ahead and click Done. I should also point out that the good news is you only need to do this once. It will always be remembered as part of Lightroom, so in the future, you won't need to take this step. Alright, we'll click Done. This will bring us back to this dialogue here. As you can see, we now have the ability to send this email to someone.

I'll just send this to myself so we can test it out. Sometimes it's a good idea to do that, so you can make sure that the image looks good. I'll just say this is a test. Alright, we can include a caption or metadata if we want to. Or we can also just use certain presets. In this case, we're going to use those settings which we defined in the Export dialogue. Alright. After having done that, we'll go ahead and click Send and we'll send off this photograph. You know, another way that we can do this is we can select one or more images.

Here I'm going to go ahead and select multiple photographs by holding down the Cmd key on a Mac or Ctrl key on Windows. I'm just going to select some of these pictures. You can also email pictures even more quickly by going to File and then by choosing Email Photos. There's a shortcut for this. Shift+Cmd+M on a Mac or shift+Ctrl+M on Windows. When you click on this menu or this option here, it will open up this dialogue. And this will skip all of those export settings. And the reason why you might want to do this is because you can simply use one of these presets. If you click on this preset pull down menu, you'll notice that there are some presets.

These work extremely well. In most situations Medium or Large will be all that you'll need to do. So in this case you can just use a preset. Or you can see below you can always create your own presets too. Here I'll just use this Medium preset. Next I'm going to send this one to myself as well and in a moment, we'll look it up and take a look at how this will look. We'll call this one test two this is another test here goes. Alright well another thing you may want to do before we leave this dialogue is you may want to open up this address area. If you click on this address button what you can do is you can add addresses to your Lightroom catalog.

Here I'll go ahead and just add my own email address here. Then I'll just type that out. I should actually do that differently. I should put my name up here sorry about that and then my email address below and then click OK. And doing that you can see that part of my address book. Once you have that as part of your address book, as your adding the email it will help you automatically fill that in. So, if I go to type out the name, you can see it's giving me a suggestion. Click on the suggestion, and then what you can do is add that to the email.

Again, you may want to add addresses to people that you're emailing frequently, that way again it will speed up your workflow here as you're using this particular feature. Alright well let's go ahead and send off these photographs. We'll click Send. The great thing about this is that this really all happens right inside of Lightroom. We never need to go anywhere else to get these photographs out there. Well let's go ahead and open up the browser. I want to do that and take a look at this that I have here, and I'll open up this folder. And here we can see, for example, with this test email here we have all of these images which we can scroll through and view.

And the great thing about this is we can imagine how the client will receive these. And what I like to do is do what I just did here is send myself those pictures. And then I go back to Lightroom and I re-send them to the client. It's always a good idea to test things out before you actually deliver it to the client to make sure that the images look good. That you selected the correct photographs, etcetera, etcetera. So, to finish this off, what we would need to do is to then go to File, choose Email Photos. And then here, we would select a different address and subject.

And then type out some different words here as well. Well that wraps up our look at how we can take advantage of that feature of being able to email photographs straight from Lightroom. Again, what I recommend you do here is that you take a few minutes to test this out. You add some of those addresses of people that you email frequently so that you can begin to integrate this step into your overall Lightroom workflow.

Show transcript

This video is part of

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  1. 2m 32s
    1. Welcome
      1m 54s
    2. Using the exercise files
      38s
  2. 22m 0s
    1. Working with flags, stars, and labels
      3m 52s
    2. Adding flags, stars, and labels more quickly
      5m 10s
    3. Using Auto Advance to speed up rating photos
      4m 44s
    4. Rating and ranking groups of photos
      1m 50s
    5. Rating and ranking in the Grid and full-screen modes
      4m 5s
    6. Quickly delete rejected photos
      2m 19s
  3. 14m 0s
    1. Filtering by flag, stars, and labels
      3m 44s
    2. Filtering by still photos, virtual copies, and video files
      1m 51s
    3. Filtering by text, metadata, and file type
      3m 3s
    4. Sorting photos
      2m 30s
    5. Stacking photos into groups
      2m 52s
  4. 18m 14s
    1. What is a collection?
      2m 36s
    2. Creating a collection to group images together
      4m 35s
    3. Creating targeted collections
      2m 50s
    4. Using Quick Collections
      2m 42s
    5. Using Smart Collections
      5m 31s
  5. 10m 49s
    1. Overview of the new Map module
      2m 47s
    2. Tagging images with locations
      3m 21s
    3. Creating saved locations
      4m 41s
  6. 11m 10s
    1. Using Quick Develop
      4m 39s
    2. Synchronizing settings
      3m 58s
    3. Making incremental adjustments to images
      2m 33s
  7. 15m 54s
    1. Playing video in Lightroom
      2m 40s
    2. Trimming a video
      3m 47s
    3. Editing the color and tone of a video
      5m 21s
    4. Setting the poster frame
      1m 54s
    5. Capturing a still image from a video
      2m 12s
  8. 11m 1s
    1. Exporting to a hard drive
      3m 29s
    2. Publishing to a hard drive
      4m 18s
    3. Publishing video to Facebook
      3m 14s
  9. 18m 55s
    1. Why use DNG?
      7m 32s
    2. Using Fast Load DNG
      5m 0s
    3. Saving size with Lossy DNG
      6m 23s
  10. 27m 56s
    1. Adding keywords
      6m 3s
    2. Creating and using keyword sets
      3m 35s
    3. Synchronizing keywords
      2m 13s
    4. Keywording with the Painter tool
      3m 4s
    5. Working with the Metadata panel
      4m 24s
    6. Adding copyright metadata with a template
      4m 36s
    7. Filtering photographs based on metadata
      4m 1s
  11. 31m 0s
    1. External editing preferences
      4m 23s
    2. Editing raw photos in Photoshop
      6m 15s
    3. Editing an original TIFF or PSD
      4m 30s
    4. Editing an original JPEG
      5m 36s
    5. Editing a modified TIFF, PSD, or JPEG file in Photoshop
      4m 3s
    6. Opening an image as a Smart Object in Photoshop
      3m 16s
    7. Including multiple images in Photoshop as layers
      2m 57s
  12. 27m 40s
    1. Exporting photographs to a hard drive, CD, or DVD
      5m 51s
    2. Exporting photographs with previously used settings
      1m 32s
    3. Creating and using exporting presets
      3m 45s
    4. Emailing photographs from Lightroom
      6m 40s
    5. Using Publish Services to export photographs to a folder
      5m 16s
    6. Uploading photos to Facebook and Flickr
      4m 36s
  13. 40s
    1. Next steps
      40s

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